Office Administrator
3 days ago
Job Description:
This is an excellent opportunity to be part of a leading outdoor power equipment brand. As the Accounts and Office Administrator, you will be based at STIHL Shop Te Rapa, where you will oversee and manage all accounts and cross-functional office functions for both our stores.
About the Role:
- You will be responsible for managing budgets, bills, emails, and all things admin.
- As the first point of contact, you will handle phone and email inquiries with great professionalism.
- You will manage bank reconciliations, prepare financial reports, and monitor OPEX expenditure.
- Additionally, you will manage sponsorships and donation requests, onboard new employees, and co-ordinate staff training programs.
- You will ensure compliance with health and safety regulations and company policies.
Responsibilities:
- Accurate data entry into the software system.
- Manage accounts processing, including timely and accurate payments, accounts receivable and payable, invoicing, and aged debtors management.
- Bank reconciliations.
- Prepare financial reports, including Profit & Loss and aged trial balance.
- Monitor OPEX expenditure and provide financial analysis to support business profitability.
- Manage budgets and cash flow transactions, including monitoring and reporting OPEX.
- Manage Credit applications.
- Ensure accurate record-keeping and timely business reporting.
- Manage and co-ordinate accuracy in warranties and product returns (RMAs).
- Assist with sales quotes and follow up on open orders.
Requirements:
- At least 3 years of experience in an Office Manager, Administrative Assistant, and Accounts Management or similar role.
- Strong leadership, multi-tasking, and prioritisation skills.
- Excellent communication skills and a proactive approach to problem-solving.
- Strong data entry and numerical skills, with excellent attention to detail and accuracy.
- Proven track record with experience and knowledge of accounting principles and accounts management processes.
- Experience with accounting software and Microsoft 365 Office suite skills.
What We Offer:
- A competitive remuneration package.
- An excellent working environment.
- A fantastic team who take care of one another and value each other's input.
- Plenty of room to grow and develop.
- Great industry-leading training.
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