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Sales & Event Coordinator Kairuruku Tauhokonga

2 months ago

Wellington City, New Zealand New Zealand Parliament Full time

A varied, hands-on role for a professional customer centric Coordinator. Bring your can-do attitude and passion for all things sales & events
- Play a key role in making sure our events go off without a hitch
- 5 weeks leave | on-site gym & pool | hearing & eye subsidy.
- Energetic and supportive team, delivering excellent customer service.

**Te tĪma **| **The team**:
At Parliamentary Service, we work at the heart of democracy to provide excellent service to New Zealand's Members of Parliament. Our service includes our wonderful Catering group that is dedicated to showcasing New Zealand's premium hospitality services & products, delivering memorable experiences at Parliament.

The Catering team manages a number of food and beverage venues within the Parliamentary precinct; each offering a different and unique experience. These include the Copperfield's Café, Pickwick's Bar, and New Zealand's fine dining restaurant, Bellamys. A further function of the team is providing catering and hospitality services for functions that are held on the Parliamentary precinct.

**Mō te tūnga **| **About the role**:
This role will see joining an enthusiastic and high performing team who is inspired to deliver a world class hospitality experience to not just world leaders but all Kiwis. As our Sales & Events Coordinator, you'll play a key role in creating exceptional event experiences here at Parliament. You'll take ownership of the coordination and delivery of these events and work hard to see that we deliver a consistent and high-quality experience every time.

This is a highly collaborative and dynamic role where you'll work closely with our Sales Manager and Events Coordinator. You'll work as a team to see that any potential customers found by our Sales Manager can be seamlessly transitioned to hosting an event here at Parliament. You'll be managing the inbox for our events and functions, liaising with key teams across our organisation, navigating competing priorities and working to set deadlines.

**Ngā haepapa** **| **Responsibilities**:

- Being a key point of contact establish and maintain strong client relationships.
- Contribute to the continuous improvement of our systems, processes and procedures.
- Completing invoicing promptly post each event.
- Event coordination tasks including responding to initial internal event and catering inquires, planning event details, securing internal and external resources, overseeing delivery, invoicing, and keeping the client informed.
- Evaluate and monitor events; complete debriefing sheets, seek client feedback, send out evaluation questionnaires and follow up on comments where necessary.
- Create long-lasting and positive relationships with our internal customers including our wider catering group, operational catering team, Audio Visual team, Speaker's Office who oversee Parliament's venue's.

**Tō kete **| **What you will bring to the role**:
We're looking for an experienced Coordinator who's passionate about creating exceptional events here at Parliament. You'll love the administrative side of things and come from a strong coordination background. It will be advantageous if you have event experience, but this is not essential. You'll need to be able to take ownership of the coordination of these events and be able to balance the planning, organisation, and management of competing priorities. You'll be motivated with an ability to take initiative, and an ability to remain calm in all situations. As a key point of contact in our events and sales team, you will have an ability to build positive relationships with all of our customers and present a high level of professionalism when engaging with them.

**Why work for Parliamentary Service?**

We offer a range of benefits including 5 weeks annual leave, access to an on-site gym and pool, learning and development opportunities and flexible working arrangements. Our ever-changing environment allows us to be part of the action at Parliament including attending question time, select committees and other key events. We offer a thorough induction, on-going development, and excellent working conditions.

The appointing salary range for this role is $61,679 to $67,890 per annum. Appointments will be based on skills and experience (please note, the full salary range extends beyond this to allow for tenure progression).

**Me pēhea te tuku tono | How to apply**:
**Job Details**:

- Reference #
35903- Posted on
06 May 2024- Closes on
20 May 2024 17:00- Location(s)
Wellington- Expertise
Administration, Customer Services, Hospitality- Job level(s)
Entry, Graduate, Experienced- Work type(s)
Permanent full-time- Job description
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