Events Coordinator

7 months ago

Wellington City, New Zealand New Zealand Government Full time

Te tĪma - The team
At Parliamentary Service, we work at the heart of democracy to provide excellent service to New Zealand's Members of Parliament. Our service includes our wonderful catering group who're dedicated to showcasing New Zealand's premium hospitality services & products; and delivering memorable experiences at Parliament. The team manages a number of food and beverage venues within the Parliamentary precinct; each offering a different and unique experience; these include the Copperfields café, Pickwick's bar, and New Zealand's fine dining restaurant - Bellamys by Logan Brown. A further function of the team is providing catering and hospitality services for the numerous functions that are held on the Parliamentary precinct. You'll be joining a passionate and high performing team who're inspired to deliver a world class hospitality experience to not just world leaders but all kiwis.
Mō te tūnga - About the role
As our Events Coordinator, you'll play a key role in creating exceptional event experiences here at Parliament. You'll take ownership of the coordination and delivery of these events and work hard to see that we deliver a consistent and high-quality experience every time. This is a highly collaborative and dynamic role where you'll work closely with our Sales Manager and Sales and Events Coordinator. You'll work as a team to see that any potential customers found by our Sales Manager can be seamlessly transitioned to hosting an event here at Parliament. You'll be managing the inbox for our events and functions, liaising with key teams across our organisation, navigating competing priorities and working to set deadlines.

**Your other responsibilities will include the following**:

- Being a key point of contactestablish and maintainstrong client relationships
- Contribute to the continuous improvement of our systems, processes and procedures
- Event Coordination tasks including responding to initial inquires, planning event details, securing internal and external resources, overseeing delivery, invoicing and keeping the client informed
- Evaluate and monitor events - complete debriefing sheets, seek client feedback, send out evaluation questionnaires and follow up on comments where necessary.
- Create long-lasting and positive relationships with our internal customers including our wider catering group, operational catering team, Audio Visual team, Speaker's Office who oversee Parliament's venue's

Tō kete - What you will bring to the role
We're looking for an experienced Coordinator who's passionate about creating exceptional events here at Parliament. You'll come from a strong coordination background and it's beneficial if you do have experience working in events. You'll need to be able to take ownership of the coordination of these events and be able to balance the planning, organisation and management of competing priorities. You'll be motivated with an ability to take initiative, and an ability to remain calm in all situations. As a key point of contact in our events and sales team, you'll have an ability to build positive relationships with all of our customers and present a high level of professionalism when engaging with them.
Why work for Parliamentary Service?
- We offer a thorough induction, on-going development and excellent working conditions
- We offer a range of benefits including 5 weeks annual leave, access to an on-site gym and pool, learning and development opportunitiesand flexible working arrangements. Our ever-changing environment we work in allows us to be part of the action at Parliament including attending question time, select committees and other key events
- We actively represent our values of Accountability, Manaakitanga, Whanaungatanga, Integrity and Empowerment

The appointing salary range for this role is $61,679 to $67,890 per annum. Appointments will be based on skills and experience (please note, the full salary range extends beyond this to allow for tenure progression).
The Parliamentary Service and the Office of the Clerk appoint on merit and are committed to diversity and inclusion and good employer principles. We welcome applicants from all walks of life and value the experience that your point of difference brings.

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