Events Coordinator

2 weeks ago


Auckland City, New Zealand Hilton Full time

Events Coordinator

**About Hilton Auckland**

Our nautically-inspired 5-star hotel sits on the end of Princes Wharf, home to a wide variety of fine shops, restaurants, and bars. With seven flexible function spaces, we host carbon neutral meetings for up to 750 guests

We are looking for an
**Event Coordinator**
to become part of our professional and hard-working C&E team. Hilton Auckland Event Coordinators go beyond hospitality, they are ultimate stay creators ensuring seamless events are turned into memorable experiences.

**What will I be doing?**

**This role involves**:

- Handle incoming telephone calls
- Handle incoming and outgoing correspondence of designated Banquet Sales Managers
- Responsible for assisting the managers in typing / filing correspondence such as proposals, Letters of Agreement, banquet event orders, group resumes, thank you letters, post event summaries, etc.
- Handle photocopying and distribution of all correspondence such as memos, banquet event orders, Letters of Agreement, resumes, etc. to concerned departments
- Maintain a proper filing and trace system for the department
- Responsible for maintaining the general tidiness of the department and ensuring sufficient stock of stationery and other office supplies
- Be aware of event details related to the accounts of designated Banquet Sales Managers
- Assist the Banquet Sales Managers in liaising with other departments for information (e. g. liaise with Banquet operations for floor plans and equipment / liaise with the Chef for special menus, etc.)
- Maintain a good understanding of clients serviced by designated Managers.
- Handle all incoming telephone and fax enquiries and provide initial suggestions on sales enquiries
- Handle guests' requests independently by supplying information, contacting concerned departments to assist in guests' requests and needs
- Update the group chart and prepare relevant reports
- Conduct site inspections if required
- Responsible for sending out the post-event critique forms with thank you letters at the end of each event
- Maintain the highest standard of professionalism, ethics and attitude towards clients and colleagues
- Be aware of the hotel hygiene and food safety control standards and procedures in handling complaints on food hygiene (e.g. food poisoning)
- Always ensure that a hospitable service atmosphere is projected at all times in the hospitality business
- Carry out any other reasonable duties and responsibilities as assigned

**What are we looking for?**
- University graduate
- Minimum 1 year of experience in a similar capacity with international chain hotels
- Excellent command of written and spoken English to meet business needs
- Good communication and interpersonal skills
- Good team player
- Able to work under pressure and deal with stressful situations during busy periods
- Very familiar with the local market and good at marketing trend analysis

**It will be beneficial if you maintain the following**:

- Work experience within a Hilton property

**Hilton Benefits**

As a Hilton team member you can expect to receive:

- Team member and Friends & Family discount on global Hilton room rates
- Discounts of up to 25% on products and services in participating Hilton outlets
- Access to Hilton University training, offering more than 2500 learning programs
- Access to an Employee Assistance Program (EAP)
- Career development opportunities
- Complimentary staff meals whilst on duty
- Laundered dry cleaning services

**What will it be like to work for Hilton?**

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all


  • Events Coordinator

    4 weeks ago


    Auckland City, New Zealand High Performance Sport New Zealand Full time

    **Events Coordinator** Job types: Part Time (FTE 0.5) The Events Coordinator is primarily responsible for planning and delivery of identified key Paralympics New Zealand (PNZ) events held in New Zealand, aligned with the staging of the Paris 2024 Paralympic Games, and participation by the NZ Paralympic Team. The role will coordinate the planning and...

  • Event Coordinator

    1 month ago


    Auckland City, New Zealand Auckland Council Full time

    **Coordinate the delivery of multiple events in an exciting, fast-paced, and collaborative environment**: - **Work on some of the most high-profile events in the country**: - **Permanent, full-time opportunity** Auckland Stadiums was formed in 2012 and we are the proud guardians of Go Media Stadium Mt Smart, Western Springs Stadium, and North Harbour...

  • Event Coordinator

    3 weeks ago


    Auckland City, New Zealand Auckland University of Technology Full time

    Are you a creative, detail-oriented individual passionate about event planning and coordination? The DCT Faculty Office / Te Ipukarea Research Institute is seeking an Event Coordinator to oversee all aspects of our event organization. This pivotal role involves assessing client needs, ensuring smooth event execution, and reflecting positively on our...

  • Events Coordinator

    2 weeks ago


    Auckland City, New Zealand HAYS Full time

    **Your new company** Our client exists to serve New Zealand’s design community and represent its interests to the wider world. We represent a range of disciplines: graphic design, digital design, motion design, spatial design, industrial design (product design), design in business and design education. **Your new role** - Own vehicle is required for this...

  • Event Coordinator

    4 weeks ago


    Auckland City, New Zealand Salt Recruitment Full time

    Our client **REINZ** has been providing expertise, training, advocacy, data and information to the Real Estate Industry for over 100 years, and an exciting opportunity has arisen 100% reliable, detail-focused event coordinator to support the Event and Sponsorship Manager. Events vary from award nights, conferences, workshops, auctions and a range of smaller...

  • Events Coordinator

    3 weeks ago


    Wellington City, New Zealand New Zealand Government Full time

    Te tĪma - The team At Parliamentary Service, we work at the heart of democracy to provide excellent service to New Zealand's Members of Parliament. Our service includes our wonderful catering group who're dedicated to showcasing New Zealand's premium hospitality services & products; and delivering memorable experiences at Parliament. The team manages a...


  • Auckland City, New Zealand Hilton Full time

    Groups and Events Coordinator A Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals. **What will I...

  • Events Coordinator

    4 weeks ago


    Wellington City, New Zealand New Zealand Parliament Full time

    **Te tĪma **| **The team**: At Parliamentary Service, we work at the heart of democracy to provide excellent service to New Zealand's Members of Parliament. Our service includes our wonderful catering group who're dedicated to showcasing New Zealand's premium hospitality services & products; and delivering memorable experiences at Parliament. The team...


  • Auckland City, New Zealand Hilton Full time

    A Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals. **What will I be doing?** As a Groups and...

  • Events Coordinator

    2 weeks ago


    Auckland City, New Zealand Hilton Full time

    **About Hilton Auckland** Our nautically-inspired 5-star hotel sits on the end of Princes Wharf, home to a wide variety of fine shops, restaurants, and bars. With seven flexible function spaces, we host carbon neutral meetings for up to 750 guests! We are looking for an **Event Coordinator** to become part of our professional and hard-working C&E team....


  • Auckland City, New Zealand Auckland University of Technology Full time

    **AUT Events offers comprehensive event management services at AUT's four campuses and various venues in and around Auckland.** This role is a full-time permanent position. We require an experienced, passionate, and dedicated person to become an essential part of our team to work closely with our Faculties, Catering Operations, and Audio-Visual departments...

  • Events Coordinator

    4 weeks ago


    Manukau City, New Zealand Manukau Institute of Technology Full time

    **12 months fixed term role** **Are you passionate about creating engaging promotional events and have at least three years' experience in integrated events management?** We are looking for someone with enthusiasm, creativity and drive to deliver a schedule of events across the Manukau Institute of Technology campuses that support and enhance the student...


  • Auckland City, New Zealand Auckland Council Full time

    **Who are we**: - As custodian to some of the most iconic venues in Tāmaki Makaurau Auckland, we are New Zealand’s only major integrated performing arts centre, underpinned by a commercial conventions business, with a focus on presenting the best of national and international performing arts, conventions, meetings, and entertainment, as well as a range...


  • Auckland City, New Zealand New Zealand Trade and Enterprise Full time

    **Ko waitātou | Who we are**: At NZTE we use our extensive knowledge and global networks to help New Zealand exporters of all sizes connect to the right partners and investors. By supporting New Zealand businesses, we boost New Zealand's economy and reputation, and help to share what's special about New Zealand with the rest of the world. We are looking...


  • Wellington City, New Zealand Salt Recruitment Full time

    Our client, a membership based organisation has a pivotal role for an Events & Training Coordinator working closely alongside both the Professional Development and Events Managers Last year, they set an impressive 85 training events, they also hold 2 significant annual conferences! **What you will be doing**: In adding value to member support through...

  • Events Coordinator

    3 months ago


    Auckland City, New Zealand Emergent Full time

    Events Coordinator & Personal Assistant role - Autonomous and varied opportunity - Collaborative culture that embraces their values of fun and laughter Harcourts has a long-standing reputation for delivering outstanding results within the Real Estate industry. They are a leading business with a global reach. Harcourts have extremely strong leaders who have...

  • Meeting Room

    2 weeks ago


    Auckland City, New Zealand Beca Full time

    **Meeting Room & Events Coordinator** Join a team whose front-line professionalism and seamless corporate support pave the way to business success **Te whiwhinga mahi | The opportunity** Beca’s Corporate Services Team provides a range of front-line, coordination and facilities management services to ensure our business functions seamlessly and...


  • Wellington City, New Zealand Civil Aviation Authority of New Zealand Full time

    Permanent- Salaried Full Time- Wellington, NZ, 6011**Working at our organisation you’ll have the opportunity to contribute to safe and secure skies, for New Zealand.** **About the role** We are looking for a Technical and Event Coordinator to coordinate the work of the Emerging Technologies team, supporting the Director and Deputy Director of Emerging...


  • Auckland City, New Zealand Auckland University of Technology Full time

    **AUT Event Services offers comprehensive conference and event management services at AUT's four campuses as well as a range of venues in and around Auckland.** This role is a full time permanent position. We require an experienced, passionate and dedicated person to become an essential part of our team to work closely with our Faculties, Catering...


  • Wellington City, New Zealand New Zealand Government Full time

    The Civil Aviation Authority and the Aviation Security Service offer distinctively different career opportunities and embrace diverse talent. All jobs at the Authority contribute to ensuring safe and secure skies to help New Zealand fly. The Civil Aviation Authority is the regulatory arm of our organisation and the Aviation Security Service is the...