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Ministerial Services Adviser

1 month ago

Wellington, New Zealand New Zealand Government Full time

Ministerial Services Adviser - (multiple positions available)
- Bring your organisational and people skills to a busy and varied workplace
- Build and maintain positive working relationships with staff across Ara Poutama Aotearoa (Department of Corrections)
- 4 x permanent, full-time opportunities

The Ministerial Services team is responsible for the management of Corrections' official correspondence and provides a crucial link between Corrections and the public. The team ensures that all responses to official correspondence are consistent, accurate, and effective.

Mō te tūnga | About the role
The Ministerial Services Adviser is responsible for drafting replies to official correspondence and other documents, within established timeframes, and to a high-quality standard.

**Key role accountabilities include**:

- Prepare responses to official correspondence on behalf of the Department (letters, Parliamentary Questions, Chief Executive correspondence, and responses to Official Information Act (OIA) and Privacy Act requests).
- Undertake research and analysis to ensure enquiries are fully addressed and responses are robust.
- Peer reviewing work for each other ensuring consistency and quality of the responses across the team.
- Provide expert advice to Departmental employees, including building relationships, regarding OIA and Privacy Act legislation requirements.

Ngā pūkenga me ngā wheako | Skills and experience
- Good working knowledge of the OIA and the Privacy Act.
- Previous Public Sector writing experience.
- Understanding and knowledge of the processes of ministerial servicing and Government.
- Ability to think strategically, understand, identify, and manage organisational risk
- Can identify issues that are likely to be sensitive and develop appropriate strategies to manage them.
- Strong analytical skills and an in-depth understanding of Corrections and the justice sector
- Proven ability to prioritise workloads, work under pressure, and to tight timeframes and makes timely decisions that stand up to scrutiny
- Superior written and oral communication skills
- A keen understanding of record keeping and why it is so important.

Utu ā-tau | Salary
The salary range is between $66,411 and $93,756. Appointment and remuneration will reflect skills and experience relevant to the role.

Mō mātou | About us
Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.
It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.

Applications close on Sunday 29th January 2023.

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