Senior Group Executive Assistant

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
The Civil Aviation Authority and the Aviation Security Service offer distinctively different career opportunities and embrace diverse talent. All jobs at the Authority contribute to ensuring safe and secure skies to help New Zealand fly.


The Civil Aviation Authority is the regulatory arm of our organisation and the Aviation Security Service is the nationwide provider for aviation security.

At the Aviation Security Service, you will contribute to safe and secure skies for New Zealand.
About the role

The Aviation Security Service (AvSec) is part of the Civil Aviation Authority, delivering frontline aviation security at six airports across New Zealand with an expanding workforce of over 1,350 staff.

In this role, you will be the backbone of our executive 's success, ensuring seamless operations and efficiency in a fast -paced environment.

You will be working as an EA to the General Manager Aviation Security Service, and the Executive Group Manager supporting them while also acting as a liaison with other departments.

What we're looking for

  • Positivity and problem solving ethos.
  • Proven experience as an executive assistant in a similar support role.
  • Ability to handle confidential and sensitive information with utmost discretion and professionalism.
  • Highly organised, proactive, and detailoriented individual with a passion for providing exceptional administrative support.
  • Excellent diary management.
  • Experience in scheduling complex travel arrangements.
  • Assist in organising company events and conferences and recording of complex executive meetings.
  • Demonstrated experience in preparation and distribution of Board papers.


As a regulator and security provider, the Civil Aviation Authority exists to enable safe flight for social connections, and economic benefit for New Zealand.

We believe in keeping people safe and secure in the air, enabling participation in the aviation system, and making a difference to New Zealand aviation.

We achieve this through regulatory oversight of the aviation industry and frontline security at our airports.

The Authority embraces diversity and is committed to providing an inclusive environment where our people feel respected, safe, and valued for their unique contribution.

The foundation for achieving this is our values, which guide how we work and the behaviours we expect from each other.


  • Me mahi tahi
  • Collaboration


 Me mahi pono
  • Transparency


 Me mahi tika
  • Integrity


 Me manaaki
  • Respect
  • Kia tū rangatira ai
  • Professionalism Why join us?


To support the health and wellbeing of our employees we offer flu vaccinations, contributions towards eyewear and a flexible working environment by arrangement.

We offer 5 weeks of annual leave and can match your Kiwi Saver contribution up to 4%.
The Authority strongly encourages and supports all our people to be vaccinated and boosted against COVID-19. However our current policy position is that vaccination is not a requirement for employment in this role. Please note that the Authority may, if needed, introduce a vaccination requirement for managing an epidemic.
The Civil Aviation Authority National Office is usually located in modern offices opposite the Wellington railway station.

As a result of remedial earthquake strengthening work that needs to take place, our National office staff are currently working remotely and in temporary offices in central Wellington.

Applications close on Wednesday, 9 August 2023.

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