Executive Assistant

2 weeks ago

Wellington, Wellington, New Zealand Inland Revenue Department - New Zealand Full time

Executive Assistant (Business Support L3)

  • Opportunity to enhance your career in professional administration
  • Permanent position
  • Wellington based

Ara Whiwhi Mahi | The Opportunity**We have a permanent opportunity for an Executive Assistant to provide high quality and effective administrative support to the Deputy Commissioner ("DC"), Enterprise Design & Integrity ("ED&I"). In this role you will work closely with the DC, your peers, team members and manager to deliver a consistent level of customer focused service. You will work within the Executive Services Team and take an administrative lead across the ED&I Team.

All good teams need a strong EA to provide the support and tools necessary for success.

As a "people person" you won't just enjoy supporting your colleagues but will also appreciate the opportunity to build relationships.

You'll be service and customer focussed and thrive in a busy environment where you can make a difference.

You will be organised and efficient with excellent attention to detail and will have a genuine interest in making a difference in both small and big picture ways.

You will be experienced in managing a busy diary and be proactive.


In this varied role you will provide one to one personal assistance to the DC; always be one step ahead in a busy paced environment; enjoy working as part of a team and contributing to the overall running of ED&I.

This role provides the environment for you to mentor and guide others within the wider group and also to assist with cultural events and planning days.

Working within the Executive Services team provides a fun, fast-paced and exciting environment for you to learn and grow.

Strong relationships skills are essential in working closely with the DC's Management Support; the Personal Assistant to the CE; the DC's leadership team and the wider support network to the Executive Leadership Team.

You will be a key point of contact for our DC.


Being proactive, being able to prioritise, manage a busy diary, multi-task and all with a calm, professional manner will be second nature to you.

This role looks after three Committee meetings, you will be the key support for three Committees, attending the meetings and taking notes.


IR is committed to building an inclusive workplace free from inequalities, where all our people are valued, respected and feel supported to reach their full potential _.

_

Mōu | About you
To be successful in this position you will possess some of the following attributes:

  • Self-motivated and proactive
  • Experience in a senior PA/administrative or business support role, alongside a sound understanding of MS Office
  • Excellent stakeholder and relationship management skills with the ability to liaise with Senior Management and other business support teams to deliver priorities and outcomes
  • A strong sense of curiosity and an interest in learning new systems and ways of working
  • Excellent communication skills, organisational and time management skills
  • Adept in identifying opportunities, processes improvement and risk minimisation which add value to the team and your leaders
  • The ability to organise and plan, to multitask and to juggle competing priorities
  • Ability to coach and mentor Business Support team members, sharing your expertise
  • A keen understanding of the need for confidentiality and a high level of integrity A friendly 'cando' attitude and the willingness to pitch in and support the wider team when required

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