Executive Assistant

2 weeks ago

Wellington, Wellington, New Zealand NZ Ministry of Education Full time
Contribute to meaningful work that will benefit young New Zealanders

  • Provide key support for the Communication, Engagement and Ministerials
  • Permanent, fulltime role
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We work to shape an education system that delivers equitable and excellent outcomes

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures.

While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our ākonga in our education system.

Te Tāhuhu o te Mātauranga recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown.

We are committed to having Te Tiriti o Waitangi at the forefront of our work for and with Māori students, their whānau, hapū and iwi.

Mō tēnei tūranga | About this role

As a key position within the Communications, Engagement and Ministerials group within Te Pou Rangatōpū, you will be responsible for providing executive support to the General Manager by effectively managing their schedule and performing a wide variety of complex and confidential administrative, secretarial and research duties.


In order to achieve these outcomes, you will:

  • Develop knowledge and understanding of the General Manager's work commitments and priorities to assist them in meeting their requirements.
  • Analyse information received to identify emerging issues, associated risks and potential solutions, and ensure they are brought to the General Manager's attention.
  • Manage private and confidential information, situations and issues in a manner that reflects the level and seniority of the environment.
  • Proactively manage diaries, travel, meetings, and logistics effectively and efficiently.
  • Monitor correspondence and refer queries to the most appropriate manager or staff member and identify and draw attention to important and urgent tasks.
  • Make appropriate decisions on behalf of the General Manager within relevant protocols and policies.
  • Prepare papers and briefings for the General Manager.
  • Contribute as a member of the function to build the capability of the team. Promote the right attitudes and behaviours that contribute to the overall culture, respecting our obligations to te Tiriti.
For more information on this position, please read through the attached Job Description.

Mōhou ake | About you
You will have proven significant experience relative to the role and have a professional attitude.

You will be an experienced, confident, and competent Executive Assistant who knows what it takes to support a Senior Leader.


You will also demonstrate:

  • Proven ability to maintain utmost integrity in all interactions and treating all information you are party to in your role as confidential.
  • A track record of excellent customer service focus and dedicated to meeting the expectations and requirements of internal and external customers.
  • Proven ability to establish and maintain strong relationships across a diverse group of customers and gain their trust and respect.
  • Demonstrate initiative and a high degree of professional independence, selfdiscipline and remaining calm under pressure.
Mātau rōpū ake | About our ministry, group, and team

At Te Tāhuhu o te Mātauranga, we work to provide services and support nationally, regionally and locally to the education sector, and in some cases, directly to ākonga and whānau.

To better deliver on this, we are currently undergoing an organisational design change. The transition phase to improve the way we deliver our purpose will be complete in 2023.

Te Pou Rangatōpū provides support and direction to the whole of Te Tāhuhu o te Mātauranga and this Executive Assistant will support the General Manager to ensure their function is well positioned to deliver on its overarching strategic and operational objectives and ensuring collaboration across Te Mahau and Te Tāhuhu.


The mahi of the group is often highly sensitive, fast paced and communicating positions of the organisation and influencing behaviour, so maturity and independent judgment will be critical.

For additional information on the changes we are embarking on, please visit here.
Kua rite koe mō tēnei mahi? | Are you ready to make a difference?
If this opportunity interests you, please submit your cover letter and CV by using the 'apply' button below.

In your cover letter we'd like to know about you, your values, your whakapapa or anything you'd like to share about your cultural identity.

We're keen to know your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.

APPLICATIONS CLOSE:
Monday 3 April 2023
We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know.

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