Executive Assistant

2 weeks ago

Wellington, Wellington, New Zealand NZ Ministry of Education Full time
Executive Assistant, Hautū | Deputy Secretary

  • Key support role for the Hautū | Deputy Secretary Te Pae Aronui
  • Opportunity to support the important mahi our ministry does for ākonga in Aotearoa
  • Fulltime permanent
  • Wellingtonbased
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We work to shape an education system that delivers equitable and excellent outcomes

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures.

While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our ākonga in our education system.

Te Tāhuhu o te Mātauranga recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown.

We are committed to having Te Tiriti o Waitangi at the forefront of our work for and with Māori students, their whānau, hapū and iwi.

Mō tēnei tūranga | About this role

The Executive Assistant is a key position and will be supporting the Deputy Secretary, and the wider office in Te Pae Aronui.

This is an opportunity for someone who is looking for a chance to join the Ministry and to become a trusted advisor supporting a senior leader.

The office of the Deputy Secretary is a busy, bustling environment where we work across the entirety of the work programme of Te Pae Aronui, this includes but not limited to Attendance and engagement strategy, Alternative Education, Evidence, Data and knowledge across the education sector, community work programmes, Te Hurihanganui, The equity index, Ka Ora, Ka ako - Healthy school lunches, COVID 19 and much more.

The work is vast, and interesting.

You will support them to achieve goals by managing their diary, managing information flows, and providing a range of administrative, coordination and secretariat services to the Director and the wider office of the deputy Secretary.

The role will be suitable for someone with previous experience as an Executive Assistant or a Personal Assistant with a strong administrative background, and a willingness to learn and do the mahi.

In return, this role will offer a collaborative working environment and career progression opportunities within the organisation.
Mōhou ake | About you

As the Executive Assistant, you will bring your keenness to learn, grow and develop your understanding and do the mahi to be successful in the role.

You will also offer

  • Excellent verbal and written communication skills, including the ability to calmly and effectively address complex situations.
  • Ability to deal with ambiguity and maintain resilience in a constantly changing environment.
  • Attention to detail and excellent time management and organisational skills.
  • Ability to monitor basic information flows, observe patterns and identify issues
  • The ability to build and maintain strong relationships across a diverse group of contacts.


You will bring your high attention to detail, calmness under pressure and the ability to anticipate the needs of the Deputy Secretary and the wider team.

You will have sound computer knowledge, experience with Microsoft Office (Outlook, Excel, and Word, etc) and will be able to perform your duties with considerable confidentiality, initiative, and mature and independent judgment.

You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Māori and promote tikanga and Te Reo Māori.

You will also have knowledge of, or a willingness to gain an appreciation of te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public sector.

Mātau rōpū ake | About our ministry, group, and team

At Te Tāhuhu o te Mātauranga, we work to provide services and support nationally, regionally and locally to the education sector, and in some cases, directly to ākonga and whanau.

To better deliver on this, we are undergoing an organisational design change. The transition phase to improve the way we deliver our purpose will be complete in 2023.

Te Pae Aronui was established within Te Mahau to provide the education sector with support and services that are more locally responsive, more accessible, and integrated.

It is the place where everything Te Tāhuhu does for ākonga can come together.

We gather insights, regulate, have service design and delivery functions, understand ākonga, whānau, communities and businesses - and use that to shape and influence the direction of education in Aotearoa New Zealand.

As part of Te Mahau, we work with whānau, hāpu, iwi, early learning services and schools / kura, to support ākonga and kaiako to create interactions in the magic space where learning happens.

We have a critical role to support a proactive and future-focused Te Tāhuhu that delivers on equity and excellence for all ākonga.

By 2025, we aspire to transform Te Pae Aronui so that:
people are thriving, connections are strong, the system is sound and we are producing equitable outcomes for ākon

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