Executive Assistant to Senior Assistant Ombudsman

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Support a busy senior manager

  • Flexible, part time position, 4 to 5 hours per day
  • Fixed term for 12 months
Mō te Tari o te Kaitiaki Mana Tangata - About the Ombudsman
The Ombudsman exists to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government agencies, undertaking investigations and inspections, and encouraging good administration. The Chief Ombudsman is independent and impartial, with the goal of fairness for all.
We are looking for an experienced EA to support our Senior Assistant Ombudsman.
Mō te tūranga - About the role

The role of Executive Assistant is to enable the Senior Assistant Ombudsman to fulfil their responsibilities at a strategic, management and operational level by providing the full range of executive and administrative support services.

You will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.
You should have experience working in an office environment, performing administrative duties, and providing support to a senior manager.

Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

This will be a fast paced role where you will bring your superior organisation and time management skills to enable the Senior Assistant Ombudsman to better manage their work and achieve their business goals.

This part time position, working 4 to 5 hours per day, is fixed term for 12 months.
He kōrero mōu - About you

To be successful in this role you will thrive on working in a dynamic and stimulating environment with the ability to use your initiative and manage conflicting priorities.

You will be someone who can cope with multiple tasks and maintain positive engagement with stakeholders, even in times of pressure.

Due to the nature of our work, confidentiality and discretion is a must.

To be successful in this position you will have:

  • experience in a similar position so you can hit the ground running from day one
- excellent written and verbal communication skills
- proficiency with information and communications technology, including word, outlook, excel, zoom, document management systems and reporting systems
- strong time-management skills and an ability to organise and coordinate multiple activities with competing timeframes
- strong attention to detail and keen ability to understand issues
- ability to coordinate tasks and work programmes, liaising with a variety of staff to obtain updates and ensure work is moving through smoothly
- flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- maintains professionalism and strict confidentiality and exercises discretion at all times.

Te painga o te mahi tahi me mātou - Our benefits, what we offer

  • Becoming part of a successful team in a dynamic organisation, where the work is challenging and rewarding. Your development and growth will be nurtured, and your work recognised and valued.
  • Competitive remuneration
  • Flexible working options
  • Professional development opportunities
  • Onsite gym, free to all employees.
  • Wellbeing initiatives on offer
Me pēhea e tono - How to apply
It is a requirement of the Office that all new staff are fully vaccinated against Covid-19 before commencing work.
Applications close 5pm, 7 August 2023

  • Executive Assistant to Assistant Ombudsman

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Executive Assistant to 2x Assistant Ombudsman Opportunity to do varied work in a collaborative environment Enjoy making connections between many moving partsMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Ombudsman exists to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government...

  • Assistant Investigator, Intake and Early Assistance

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Join our friendly, supportive and highly-committed Wellington team In this role, you can make a real impact. Work in a dynamic and fastpaced environment A vibrant work culture that values diversity and inclusion Meaningful work to ensure good conduct of public sector agenciesMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman...

  • Assistant Investigator Ieat

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Assistant Investigator IEAT - 12 Month Fixed TermJoin our friendly, supportive and highly-committed Wellington team In this role, you can make a real impact. Work in a dynamic and fastpaced environment A vibrant work culture that values diversity and inclusion Meaningful work to ensure good conduct of public sector agenciesMō te Tari o te Kaitiaki Mana...

  • Senior Communications Advisor

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Senior Communications Advisor - 6 Months Fixed Term Support the Chief Ombudsman's vision of fairness for all Opportunity to reach new audiences Be part of a dynamic and experienced teamMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The...

  • Assistant Inspector Opcat

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Assistant Inspector OPCAT (Optional Protocol to the Convention Against Torture) Can you quickly build rapport with people from different walks of life? Help us ensure people in detention are treated humanely. Be part of a highperforming and closeknit team.Mō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to...

  • Ict Systems Support Analyst

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Provide desktop support to all levels of staff Contribute to the development of system improvementsMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government agencies, undertaking investigations...

  • Senior Advisor, Protective Security

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Take the next step in your security career An opportunity to shape and drive security across an organisation Great chance to influence decisions and lead pieces of workMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman is an Officer of Parliament and handles complaints about the actions and decisions of government agencies,...

  • Manager, Complaints Resolution Group

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Mō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government agencies, undertaking investigations and inspections, and encouraging good administration. The Chief Ombudsman is independent and...

  • Senior Advisor, Simr

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Looking for a new and exciting challenge? Interested in systemic improvement in the public sector? Enjoy critically analysing information from a range of sources?Mō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus is on handling...

  • Service Delivery Lead, Ict

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Join us in our future of innovation and making a difference Influence and be part of key projects across the business Be part of a dynamic and experienced teamMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus is on handling...

  • Senior Report Analyst Writer Opcat

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Senior Report Analyst Writer - Permanent Can you understand, analyse and write well about human rights issues? Are you culturally aware, and do you have an understanding of disability issues? Can you build effective relationships, train and guide others, and help develop our work practices?Mō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanAs an...

  • Senior Advisor Digital Information Management

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Play a key role in our digital information management team Exciting opportunity to be engaged with all parts of the business Make a real impact on information management practiceMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus is...

  • Administrator, People and Capability

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Mō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government agencies, undertaking investigations and inspections, and encouraging good administration. The Chief Ombudsman is independent and...

  • Investigator - Complaints Resolution Group

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Investigator - Complaints Resolution Group Meaningful work to ensure good conduct of public sector agencies Bring your experience of handling complaints, dispute resolution or investigative work Permanent and fixed term opportunities in our Wellington and Auckland OfficesMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works...

  • Kaiāwhina - Programme and Administration Officer

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Mō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government agencies, undertaking investigations and inspections, and encouraging good administration. The Chief Ombudsman is independent and...

  • Advisor, P&C

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Work as part of a supportive and collaborative P&C team Have an impact and provide HR guidance across all areas of the Office Develop your HR skills with the opportunity for growth.Mō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus...

  • Advisor, Strategic Advice Team

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Draft briefings and reports and provide strategic advice to a range of audiences. Review/comment on external policy and practice issues. Review/update internal policy and practice. Analyse and contextualise data in response to internal and external requests. Permanent position in the Strategic Advice Team, Strategy and Development Group, in Wellington.Mō te...

  • Recruitment Advisor

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Recruitment Advisor - 12 month fixed term Take the next step in your recruitment career Dynamic and interesting work in a fun and busy team 12 month fixed term opportunity 37.5 hours per weekMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies....

  • P&C Administrator

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Dynamic and interesting work in a fun and busy team Development and growth opportunity Work across all elements of the employee lifecycleMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government...

  • Advisor International Development and Engagement

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Advisor - International Development and Engagement Dynamic team with an international focus Design and deliver collaboration and support programmes with Ombudsmen and integrity agencies in the Asia-Pacific region Permanent Position Flexible Working Options AvailableMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Chief Ombudsman works with his...