Executive Assistant to Deputy Chief Executive

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Are you a highly motivated and engaged Executive Assistant looking for your next exciting challenge?

  • High profile work supporting a member of Customs' Executive Board.
  • Take your next step in your EA career in a role where you can make clear impact and add value
  • Flexible working arrangements + 3 additional Customs' leave days + inhouse gym facilities on site
  • Wellington based fulltime permanent position, only minutes from the Wellington Railway station
We are currently seeking a highly motivated and engaged Executive Assistant to join our Custom's Whānau
Mō tēnei tūranga mahi | About this role

The purpose of this position is to provide executive high quality, effective and efficient administrative support to the Deputy Chief Executive People and Capability and the Senior Leadership Team's across Customs.

As an active member of the People and Capability Leadership team, you will be the 'go to' person for your group, with the in-depth knowledge of your team's activities, and you will represent the group across the organisation.

The Executive Assistant is accountable to the Deputy Chief Executive People and Capability and is responsible for

  • Exercising sound judgement based on knowledge of the public sector operating environment; knowledge of the role and purpose of the New Zealand Customs Service; priorities of, and standards expected by, the Deputy Chief Executive People and Capability; and personal technical and professional competence;
  • Supporting the DCE's interactions with internal and external stakeholders and customers;
  • Dealing with urgent and confidential issues in a timely manner;
  • Prioritising and managing multiple and changing demands;
  • Providing advice to Deputy Chief Executive as required, including seeking and collating information from others in the business;
  • Anticipating and managing the Deputy Chief Executive's flow of work to understand, prioritise and action as required;
  • Diary management;
  • Organising external and internal engagements and appointments;
  • Arranging travel / accommodation requirements.
Ko wai koe | About you
To be successful as the Executive Assistant the appointee requires the following knowledge, experience, skills and personal attributes

  • An enthusiastic and proactive approach to supporting the Deputy Chief Executive and their direct team, with the ability to think one step ahead and use initiative;
  • A selfstarter with exceptional organisational skills and the ability to effectively manage their own workloads and priorities and those of their manager, with a natural ability to multitask;
  • Demonstrates emotional intelligence, excellent interpersonal, verbal, and written communication skills and the capacity to manage relationships at all levels;
  • Welldeveloped computer skills with particular strength in Microsoft suite, including Teams, Microsoft Word, Excel and PowerPoint;
  • Demonstrated commitment to continuous personal and professional development;
  • A tertiary qualification (at least equivalent to Bachelors) or demonstrated equivalent intellectual capability is desirable yet not essential.
Mahi ki Te Mana Ārai o Aotearoa | Working for New Zealand Customs

To join Customs in any role you must be a New Zealand citizen or New Zealand permanent resident* and be able to obtain and maintain an Organisational Security clearance along with being able to obtain and maintain security clearance to 'secret' level.

OR

Because of the nature of the Border Executive Board team's and Customs' work you must have a clear Police record.

Organisational security clearances are mandatory and are conducted by Customs. You will also be required to pass a drug test.

You must have a background history that is verifiable and can be assessed by the New Zealand Security Intelligence Service towards a recommendation of suitability for security clearance at a higher level.

Customs | Te Mana Ārai supports flexible working arrangements and welcomes the opportunity to speak with you about your flexible working requirements.

Me pehea te whakauru | How to apply
"Interviews for this position are scheduled to take place on 26th and 27th January 2023".

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