Senior Executive Assistant

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Mō te tūnga | About the role

Your primary focus will be to provide high-quality executive assistance to our Chief People Officer and senior leaders within the People Capability Portfolio.


Your key responsibilities will be:

  • Actively managing a senior executive's diary, meeting requests and coordinating correspondence;
  • Providing full secretarial services including the preparation and management of documents;
  • Liaising with, and maintaining close working relationships across, the senior levels of the NZDF and other Government agencies;
  • Coordinating and booking travel arrangements for the wider Leadership team; and
  • Ensuring smooth running of the senior executive's day, including anticipating information requests and organisational demands.
Ngā pūkenga me ngā wheako | Skills and Experience
You will have proven experience providing executive or personal assistance to a senior executive.

An independent self-starter, you will take ownership of the role to work collaboratively and effectively with the wider leadership team at a strategic level.


You will also have:

  • Proven prioritisation, planning and organisation skills;
  • Excellent communication and interpersonal skills, both written and verbal;
  • A proactive approach to tasks, to ensure action is taken and the leadership team is kept informed;
  • An ability to work with confidential and commercially sensitive information, discretion is key;
  • Flexibility and adaptability, with a strong customer focus and growth mindset;
  • Knowledge and proficiency in using MS Office Suite in particular, Outlook, Word, PowerPoint & SharePoint; and
  • Experience in using SAP (advantageous, desirable but not essential).
Mō mātou | About Us

The purpose of the People Capability Portfolio is to provide integrated People & Culture services to the New Zealand Defence Force.

Leading this Portfolio, the role of the Chief People Officer is to deliver operational and organisational People & Culture services today, and establish the foundations of the organisation of the future.

Every hour of every day, 365 days of the year, the New Zealand Defence Force is contributing to the defence, security and well-being of Aotearoa / New Zealand.

As a modern, professional military, it is our goal to maintain well-trained, equipped and disciplined armed forces that can react to crisis at short notice.

Nōu te rourou | What's in it for you
In return for your expertise, dedication and hard work, NZDF is offering remuneration reflective of your experience, along with:

  • Great benefits for you and your family.
  • Fully funded life cover up to $300,000.
  • Access to holiday accommodation across NZ.
  • Discounts Handbook for selected retail, entertainment and service providers.
  • 5 weeks annual leave per year.
  • Flexible working environment and positive culture.
  • Opportunities for career development.
  • Variety, challenge and a chance to influence.
Me pēhea te tuku tono | How to Apply
To view the Position Description and to Apply, please use the links on this page.

Please note:

  • Applicants will be required to undergo a preemployment drug screening test prior to any offer of employment being made.
Applications close on Sunday 26 February 2023.

Please note:

Applicants must be legally entitled to work in New Zealand (NZ) and be able to obtain and maintain the required level of NZ Government security clearance for the position applied for.

The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows:

Low level Security Clearance
- most preferably a NZ citizen, who has resided in this country continuously for at least the last five years, OR
- is a citizen of, and/or has resided continuously in one or more of the following countries for the last five years: either Australia, Canada, NZ, the United Kingdom (UK) or the United States of America (USA); and has a background history that is verifiable and can be assessed as appropriate by the NZ Security Intelligence Service (NZSIS) towards a recommendation of suitability for a security clearance at this level.

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