Administrative Coordinator

3 days ago

Queenstown, New Zealand Risis Pte Ltd Full time

About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Risis Pte Ltd.

The successful candidate will be responsible for providing comprehensive administrative support, ensuring smooth office operations, and effective support for our team.

This role requires a blend of general administrative duties and secretarial responsibilities, including managing office supplies and equipment, handling mail and phone calls, and scheduling meetings and appointments.

  • Manage office supplies and equipment, ensuring a well-stocked and functional workspace.
  • Handle incoming and outgoing mail, ensuring timely distribution and response.
  • Answer and direct phone calls, taking accurate messages and providing professional customer service.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Assist with the preparation of presentations, reports, and other documents.
  • Coordinate and support office events and meetings.
  • Assist employees with staff purchases, ensuring proper documentation and discount application.
  • Provide general administrative support to various departments as needed.

Key Responsibilities:

  • Manage and maintain the CEO's calendar, scheduling appointments and prioritizing tasks.
  • Take and transcribe meeting minutes, ensuring accurate and timely distribution.
  • Handle, organize, and maintain confidential information with discretion and maintain strict confidentiality.

Requirements:

  • Minimum secondary school education with good communication skills.
  • Proven experience as an Administrative Assistant or Secretary, preferably in a fast-paced environment.
  • Proficient in Microsoft Office Suite & Google Workspace (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Excellent interpersonal skills.

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