Administrative Assistant

4 days ago


Queenstown, New Zealand Risis Pte Ltd Full time

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative and secretarial support to our team.
The ideal candidate will be a proactive problem-solver with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining confidentiality.
This role requires a blend of general administrative duties and some secretarial responsibilities, ensuring smooth office operations and effective support for our team.Responsibilities:Manage, monitor and maintain office supplies and equipment, ensuring a well-stocked and functional workspace.Handle incoming and outgoing mails ensuring timely distribution and response.Answer and direct phone calls, taking accurate messages and providing professional customer service.Schedule and coordinate meetings, appointments, and travel arrangements, including booking venues, flights, and accommodations.Assist with the preparation of presentations, reports, and other documents.Coordinate and support office events and meetings.Assist with onboarding new employees, including preparing workstations, stationary and providing necessary information.Assist employees with staff purchase, ensuring proper documentation and discount application.Provide general administrative support to various departments as needed.Manage and maintain the CEO's calendar, scheduling appointments and prioritizing tasks.Take and transcribe meeting minutes, ensuring accurate and timely distribution.Handle, organize and maintain confidential information with discretion and maintain strict confidentiality.Qualifications:Minimum secondary school education with good communication skills.Proven experience as an Administrative Assistant or Secretary, preferably in a fast-paced environment.Proficient in Microsoft Office Suite & Google Workspace (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication skills.Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.Ability to maintain confidentiality and handle sensitive information with discretion.Strong attention to detail and accuracy.Ability to work independently and as part of a team.Excellent interpersonal skills.
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