Administrative Operations Coordinator

2 days ago


Queenstown, New Zealand National University Hospital Full time

About Us

The National University Hospital (NUH) is a leading institution in healthcare, driven by a shared purpose to provide compassionate care and empower patients to live their best lives. With a rich heritage dating back to 1905, we have evolved into a hub of knowledge and innovation, attracting passionate healthcare professionals who are committed to making significant contributions to the field.

Job Description

We are seeking an experienced Administrative Operations Coordinator to join our Urology Department as a key member of our team. The successful candidate will be responsible for providing administrative and operational support to the Head of Department (HOD) and clinicians, ensuring seamless day-to-day operations and effective communication within the department.

Key Responsibilities

  • Manage the HOD's calendar, coordinating meetings and disseminating information internally and externally.
  • Provide administrative support, including leave & on-call roster, claims/honorarium, training records, onboarding for clinicians, and point of contact for clinical fellows and visiting consultants.
  • Assist HOD and clinicians in travel conference logistics, whenever necessary.
  • Maintain department fund expenditure, clinical training funds, and staff funds.
  • Point of contact for asset management, IT asset, and procurement matters for the department.

Requirements

  • Degree in Business Administration or related qualification preferred.
  • At least two years' working experience, preferably in the healthcare industry.
  • Good coordination, interpersonal, and communication skills.
  • Proficient in Microsoft Office Applications (Microsoft Word, Excel, PowerPoint & Outlook).
  • Proactive, self-motivated, with a 'can-do' attitude and ability to work independently.


  • Queenstown, New Zealand National Healthcare Group Full time

    Company OverviewThe National Healthcare Group (NHG) is a leader in public healthcare in Singapore, renowned for its high-quality medical expertise and facilities. With a rich legacy of medical excellence, NHG aims to provide patient-centric care that is seamless, comprehensive, and cost-effective.Job DescriptionAs an Executive (Admin & Project Coordination),...


  • Queenstown, New Zealand Civil Aviation Authority of New Zealand Full time

    Career OpportunitiesWe are seeking a talented and motivated individual to join our Corporate Services Group as a Workplace Coordinator. This role offers a unique opportunity to work in a dynamic environment, providing administrative support and coordinating workplace operations.As a Workplace Coordinator, you will be responsible for:Managing the day-to-day...


  • Queenstown, New Zealand Risis Pte Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Risis Pte Ltd.The successful candidate will be responsible for providing comprehensive administrative support, ensuring smooth office operations, and effective support for our team.This role requires a blend of general administrative duties and...


  • Queenstown, New Zealand Agency For Science, Technology And Research Full time

    Job Description: The Agency For Science, Technology And Research is looking for a skilled Administrative Coordinator to join our Technology Ventures team. As an Administrative Coordinator, you will play a vital role in supporting our business development operations.Main Responsibilities:Develop and maintain policies and procedures for industry...


  • Queenstown, New Zealand People Profilers Full time

    We are currently seeking a highly skilled Healthcare Operations Coordinator to join our team at People Profilers. The successful candidate will be responsible for overseeing the administrative tasks related to our allied health services.The ideal candidate will have excellent organisational and time management skills, with the ability to prioritise multiple...


  • Queenstown, New Zealand Agency For Science, Technology And Research Full time

    Nucleic Acid Therapeutics: Driving Excellence in Research and DevelopmentSingapore is at the forefront of transforming drug and vaccine development through RNA medicines. Agency For Science, Technology And Research (A*STAR) is committed to advancing RNA medicine R&D into the clinic. Through innovation and strategic partnerships, we aim to position Singapore...


  • Queenstown, New Zealand Agency For Science, Technology And Research Full time

    Job Overview">We are seeking a highly skilled Administrative Coordinator to join our team at the Agency For Science, Technology And Research. This role will provide administrative support to the team and ensure seamless coordination with internal and external stakeholders till fulfilment of activities.Responsibilities">">Provide administrative support for...


  • Queenstown, New Zealand Agency For Science, Technology And Research Full time

    Job SummaryWe are seeking a skilled Grants Administration Coordinator to join our team at the Agency For Science, Technology And Research. The ideal candidate will have strong organizational skills, attention to detail, and excellent communication abilities.About the TeamThe Office of Grants Administration plays a crucial role in overseeing the management of...


  • Queenstown, New Zealand National University Hospital Full time

    **About the Role**We are seeking a highly skilled and experienced Department Administrator and Coordinator to join our team. In this role, you will provide administrative support to the Head of Department of Surgery, managing their calendar, coordinating appointments and meetings, and preparing the department newsletter.As a key member of our team, you will...


  • Queenstown, New Zealand Canon Full time

    About usAt Canon Singapore, we empower businesses and individuals with innovative technologies that enhance productivity, creativity, and communication. As a subsidiary of Canon Inc., our commitment to corporate social responsibility and sustainability makes us a trusted partner and responsible corporate citizen.As an Administrative Operations Specialist at...


  • Queenstown, New Zealand Talent Propeller Limited Full time

    Job DescriptionThis role is responsible for providing administrative support to ensure all functions are completed accurately, efficiently, and in a timely manner.The ideal candidate will have broad administration experience with the ability to prioritize and manage work activities. We are looking for someone who has a genuine belief in delivering excellent...


  • Queenstown, New Zealand Civil Aviation Authority Of New Zealand Full time

    Job Description OverviewCivil Aviation Authority of New Zealand is seeking a dedicated Workplace Coordinator to join the Corporate Services Group. This full-time, permanent position is based at our Queenstown Airport office, offering a competitive salary range and collaborative work environment.Key Job Functions- Providing administrative support to the local...


  • Queenstown, New Zealand Green by Nature NZ Full time

    **About Us**We are proud to be the trusted service provider for the Queenstown Lakes District Council, dedicated to maintaining the region's stunning parks, playgrounds, and public facilities. To support our team's exceptional work, we're seeking a proactive, organised, and experienced Contract Administrator who thrives in a fast-paced environment.This is a...


  • Queenstown, New Zealand Civil Aviation Authority of New Zealand Full time

    About The PositionWe are seeking a skilled and motivated individual to join our Corporate Services Group as a Workplace Coordinator. This role will provide an opportunity to work in a fast-paced environment, providing administrative support and coordinating workplace operations.In this role, you will be responsible for ensuring the smooth operation of our...


  • Queenstown, New Zealand National Healthcare Group Polyclinics Full time

    Key ResponsibilitiesAssist the Operations Manager in planning and coordinating daily clinic operations activities and resource utilization to ensure cost-efficient and effective management.Ensure the efficiency of day-to-day operations of a polyclinic and be responsible for the management of the operations team in service provision and patient care.The role...


  • Queenstown, New Zealand 121 Gorge Road, Queenstown 9300, New Zealand Part time

    Are you a highly organized and efficient individual looking for a part-time role? We're seeking a Part-time Administrative Coordinator to join our Admin team at our Queenstown office.As a key point of contact for our customers, you'll need to possess excellent customer service skills, as well as proficiency in computer software and data entry. Your...


  • Queenstown, New Zealand Essec Business School Full time

    **Job Overview**As an Academic Program Coordinator at Essec Business School, you will play a key role in ensuring the smooth operation of our academic programs. This dynamic position requires a strong ability to collaborate with various stakeholders, manage multiple tasks, and prioritize responsibilities effectively.**Key Responsibilities:**Program...


  • Queenstown, New Zealand Canon Full time

    At Canon Singapore Pte Ltd, we are seeking a skilled Senior Executive Assistant to provide high-level support to our President and CEO. As a key member of our team, you will play a critical role in ensuring seamless coordination and execution of tasks.Main Responsibilities:Scheduling: Manage the President & CEO's schedule, arranging meetings and...


  • Queenstown, New Zealand Mci Career Services Full time

    Job OverviewMci Career Services is looking for a highly skilled Administrative Lead to support the Head of Department. In this role, you will be responsible for managing complex tasks, coordinating meetings, and providing exceptional administrative support.Main Responsibilities:Manage multiple priorities, meet deadlines, and ensure timely delivery of...


  • Queenstown, New Zealand Pro-invest Careers Full time

    We are seeking a highly motivated and experienced individual to join our team at Holiday Inn Express & Suites Queenstown as a Hospitality Operations Coordinator.In this role, you will be responsible for coordinating the day-to-day operations of the hotel, including managing front desk operations, supervising housekeeping staff, and ensuring that all hotel...