Executive Assistant

7 months ago

New Zealand Te Whatu Ora - Health New Zealand Full time

**On offer is the opportunity to make a positive impact in an organisation that makes a difference to people's lives**:

- **Contribute to transforming the future of health in this Executive Assistant role.**

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our Kaupapa of creating a more equitable, accessible, cohesive, and people-centred health system. This is mahi that will improve the health and well-being of everyone in Aotearoa, and we've got an opportunity for you to be part of it.
**Te whiwhinga mahi | The Opportunity**

The National Public Health Service (NPHS) within Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

We have a permanent, full-time opportunity available to join our team as **Executive Assistant** to the Director, Health Protection. This role is critical in enabling the delivery of the NPHS strategic agenda for Pae Ora (Healthy Futures).

The purpose of the Executive Assistant role is to provide a range of day-to-day coordination functions, including project co-ordination to enable the Health Protection Directorate to deliver on a high-quality work programme. This position description describes the core purpose, key result areas, general relationships and experience needs required. Where there are additional domain or context specific needs these are described further in the attached schedule for each position.

**Mōu | About you**

You're master of task prioritisation, with the ability to handle a wide range of responsibilities to support the team. You excel at being the go-to point of contact for urgent matters, ensuring seamless communication within the group. You also actively contribute to the implementation of policies and procedures, ensuring compliance at all levels. Your coordination skills shine through when it comes to scheduling and managing meetings, as wells as gathering essential documents to facilitate decision making. If you are a proactive, organised, and detailed oriented individual who thrives in a fast-paced environment we invite you to apply.

**Ngā pūkenga me ngā wheako | Skills and experience**
- A relevant tertiary qualification - or comparable experience
- Proven and significant work experience as an Executive Assistant used to working at with senior levels, providing support to senior executive(s) and their team 2-3 years in coordination and administration roles
- Experience exercising discretion and confidentiality with sensitive information
- Advanced skills in the MS Office Suite with special emphasis on Outlook & Microsoft Teams
- Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior officials and with health sector leaders
- Able to provide work programme/project coordination, and planning support

**Ka kawea e koe | You will bring**:

- Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth.

**Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever - changing world**

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

**Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity, and inclusion**

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

At Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience, and outcomes for those traditionally not well served by the system - Māori, Pacific, and Disabled People.

**Tō tūranga i roto i Te Whatu Ora | Your place in Te Whatu Ora**

**Me pēhea te tuku tono | How to apply

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