Executive Assistant, Business Services, Data

5 months ago

New Zealand Te Whatu Ora - Health New Zealand Full time

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centered health system. This is mahi that will improve the health and wellbeing of everyone in Aotearoa, and we've got an opportunity for you to be part of it.

**Te whiwhinga mahi | The Opportunity**

Our Business Services team is here to make sure that Data and Digital department runs like a well-oiled machine. We're the ones who help set the course, gather resources, and make sure things run smoothly - think of us as the glue that holds the department together. We have advanced planning and communication skills to make sure everyone is on the same page.

From keeping everyone in the loop through clear communication to making sure the right people are in the right places we are constantly ensuring that all the moving parts are working together. We seek to ensure that the department models best practices, we want to ensure that we are doing the right things in the right way, and we make sure everyone's got the right skills. Plus, we're the guardians of risk management and privacy - keeping things safe and sound in the world of Data and Digital is our specialty.

**Mōu | About you**

We are on the lookout for an exceptional Executive Assistant to join our Data & Digital team

As the right hand to our directors, you will be instrumental in ensuring seamless operations. Your responsibilities will range from managing schedules and coordinating meetings to handling correspondence and pre-emptively addressing needs.

What's in it for you? Well, aside from being part of an incredible team, you will have the opportunity to work closely with industry leaders, gaining invaluable experience and insights. Plus, you'll be at the heart of the action, helping to drive our mission forward and making a real impact every single day.

**Ngā pūkenga me ngā wheako | Skills and experience**
- Previous experience in an Executive Assistant role providing support to a senior executive and their team.
- Needs to draw on relevant longer-term experience specific to the job and work demands, acquired over time.
- Experience/skilled in with calendar management and meeting coordination and arrangements for Senior Leaders.
- Experience/skilled in with secretariat duties, including meeting minute taking and collation of minutes.
- Experience/skilled in with financial administration such as processing invoices, reconciling payments and financial reporting as required.
- Experience/skilled in with making travel arrangements and booking accommodation.
- Able to proactively identify continuous improvement opportunities in systems and process to improve efficiencies.
- Continuously develops and improves own expertise in line with relevant industry/sector trends.
- Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior Ministry officials and with health sector leaders.
- Assists other support resources, such as Team Administrators to help them to be successful in their roles.
- Experience in, or exposure to, project co-ordination.
- Experience developing, maintaining, and influencing relationships and partnerships across sectors and organisations including with Māori and Pacific Peoples groups.

**Ka kawea e koe | You will bring**:

- Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth.

**Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever-changing world**

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are'. We want our national teams to be made up of diverse people from across the motu, just like our health system.

**Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity and inclusion**

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

At Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience and outcomes for those traditionally not well served by the system - Māori, Pacific and Disabled People.

**Tō tūranga i roto i Te Whatu Ora | Your place in Te Whatu Ora**

**Me pēhea te tuku tono | How to apply

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