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Personal Assistant

4 months ago

Wellington City, New Zealand New Zealand Government Full time

Permanent opportunity, Conservation House, Wellington.
- Leverage your administrative & coordination expertise and grow your experience.
- Align your passion for conservation with your day-to-day mahi.

We are looking for an organised and motivated individual to join the Policy Unit within the Biodiversity, Heritage and Visitors Group as our Personal Assistant to the Director of Biodiversity System and Aquatic. If you have a passion for providing quality administrative support and share our vision for conservation, we want to hear from you
He angitūtanga | About the Role
As the Director's Personal Assistant, you will be their right-hand person, providing day-to day support, working to a high level of professionalism and discretion. This role requires someone who enjoys working in a fast-paced environment, can quickly adjust to different workflows and prioritise several tasks at any one time.
Reporting to the Director of Biodiversity System and Aquatic, you will play a key role in communicating with the broader leadership cohort and manage time and outputs with confidence. The role requires exceptional organisational skills with the ability to triage the flow of information, to ensure executive level priorities are managed accordingly.

**Your responsibilities will include**:

- Building strong cohesive relationships with the broader Leadership Team and their support staff.
- Assist, coordinate and quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests.
- Utilise your excellent customer service and communication skills to build relationships with key internal and external stakeholders.

Ngā pūkenga me ngā wheako | Skills and experience
You will be seen as a credible and effective relationship builder and be comfortable working with a diverse stakeholder group. With experience gained in a similar executive support role, you will be comfortable working with senior leaders and take a proactive approach to managing effective and efficient day to day operations for the Director.
To be considered for the role you will demonstrate the following capabilities:

- Understanding or willingness to learn the workings of central Government - the role of Parliament, Ministers, and public service agencies.
- Exceptional relationship management skills and ability to build and leverage great networks.
- Advanced office administration skills including document and diary management.
- Co-ordinate and maintain quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs.
- Organise, attend, take minutes, and track actions for meetings.
- Comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained.
- Comfortable engaging and working in partnership with iwi and tangata whenua.

Ngā āhuatanga kei a mātou | What's in it for you?
We take pride in enabling our kaimahi to bring their unique perspectives to mahi, in pursuit of our collective aspirations. Our commitment to well-being and professional development includes:

- Flexible working options where applicable
- Te Pukenga Atawhai - Cultural Capability Development Programme
- Active employee networks, Te Kāwai Aho Tapu - Māori Kaimahi Network, Rainbow Network

We offer a range of flexible working options depending on the needs of the role and its work context.
We highly value the new expertise and fresh perspectives brought into the organisation. This is your chance to contribute to our culture of continuous improvement.
Department of Conservation/ Te Papa Atawhai is committed to a diverse workforce that represents the communities we serve, and to creating an inclusive workplace culture.
The salary range for this position is $66,535-$83,906 with the starting salary of the successful applicant being based on their relevant skills and experience.
Eligibility to work in New Zealand is mandatory - this includes holding a valid work visa that covers the whole period of employment.
Rā katinga | Applications close at 11:59 pm on Wednesday, 27 March 2024.
**Taupānga | Job reference**: DOC/1783697