Kaiāwhina personal Assistant
2 months ago
Fixed term contract to 25 July 2025
- Wellington based
Mō tēnei tūranga mahi | About this role
An exciting opportunity is available for an experienced and confident Personal Assistant to join our awesome team on a fixed-term basis to cover a period of parental leave.
**The Operations team is responsible for three main work areas**: business support and facilities; executive support; and accommodation. Personal Assistants sit within the executive support part of the Operations Team.
The Ministry's administration model is customer-focused, flexible and integrated to ensure that tailored and seamless support is provided to all areas of the organisation. Personal Assistants are expected to develop a strong understanding of their assigned business area and to work closely with other Personal Assistants, Executive Assistants and the Team Leader Business Support.
You will work as part of an integrated administration services team and are responsible for delivering support to at least two General Managers. You will also be an active member of the Business Support and Facilities team to solve problems, provide advice and make improvements to administration services across the whole Ministry.
Ngā Whakaritenga Mōkito | Skills and Experience
- Significant demonstrated experience providing executive support to senior leaders, particularly Tier 3 leaders, in an government agency
- Expertise in diary management
- Confident in prioritising conflicting priorities and ability to multi-task and work calmly under pressure
- Advanced computer skills including sound knowledge of Microsoft office suite of products
- Strong communication and influencing skills, aptitude to work across the business
- The ability to remain objective, discrete and exercise common sense at all times
Mō mātou | About us
The Ministry's purpose - He taiao tōnui mō ngā reanga katoa - a flourishing environment for every generation.
**We offer**:
- a flexible by default approach to support your work-life balance agile working, allowing you variety and challenges across the organisation as we work as ‘One MfE' generous leave entitlements, training to competently and effectively engage with Māori as our Treaty Partner, this includes te reo me ona tikanga Māori courses active social club and employee networks, including a Māori staff network
- opportunities for development and education.
A key priority for the Ministry is Te Ao Māori. This means we work with our Treaty partners to advance Māori priorities for the environment and for environmental success. We will be confident and coordinated in our ongoing engagement with Māori and lead the natural resources system in engaging for success with tangata whenua. We will grow our capability and capacity to accurately reflect Māori views in our work. An organisational priority is that we accurately reflect Te Tiriti o Waitangi and Te Ao Maori into our everyday work, by living our Te Ao Hurihuri Strategy through capability and capacity building.
**Salary range**: $69,248 to $83,720 pa. Appointment within this range will be based on skills and experience.
-
Kaiāwhina
7 days ago
Auckland City, New Zealand Plunket Full time**_He huanui oranga mo ngā mokopuna whakatipuranga roto i ngā hapori heke iho, heke iho - _**Setting the path of wellness in our communities for the early years, for generations to come** Whānau Āwhina Plunket is committed to supporting the health and wellbeing of pēpi, tamariki and their whānau. We have committed to adopting a pro-equity approach...
-
Kaiāwhina - Counties Manukau
6 months ago
Manukau City, New Zealand Plunket Full time**_He huanui oranga mo ngā mokopuna whakatipuranga roto i ngā hapori heke iho, heke iho - _**_Setting the path of wellness in our communities for the early years, for generations to come._ We're seeking a Kaiāwhina to work alongside and support Whānau Māori, hapū, and iwi to improve health outcomes for pēpī, tamariki and whānau. This role is a...
-
Kaiāwhina
3 months ago
Auckland City, New Zealand Te Kura - The Correspondence School Full time**Fixed term (September - December 2024)** **Full-time 40 hours per week (1.0 FTE)** **Based in Auckland** Keen to engage and support ākonga (students) with their education? Keen to work with ākonga to empower them to become engaged and contributing members of their communities? Want to be part of a supportive, collaborative and innovative...
-
Kaiāwhina Matua
2 months ago
Wellington City, New Zealand New Zealand Government Full timeAre you looking for a fixed-term part-time role that leverages your excellent and proactive Executive Assistant or similar experience? - Can you prioritise tasks efficiently and effectively and thrive on a fast work pace? - Do you have proficiency at calendar management? Mō Te Herenga Waka - About our University Te Herenga Waka - Victoria University of...
-
Kaiāwhina Matua
3 months ago
Wellington City, New Zealand New Zealand Government Full timeAre you skilled in managing ambiguity and prioritising tasks effectively? - Have you got experience as a PA or EA within a large or complex organisation? - Do you have excellent people skills and the ability to influence and build relationships? Mō Te Herenga Waka - About our University Te Herenga Waka - Victoria University of Wellington is a global-civic...
-
Senior Executive Assistant
3 weeks ago
Wellington City, New Zealand New Zealand Government Full time**Senior Executive Assistant | Kaiāwhina Matua (closes 28 November 2024)** **Full time | Permanent | Wellington** We are looking for a Senior Executive Assistant | Kaiāwhina Matua at Te Tāhū Hauora. **About you** To be successful in this role you will be able to demonstrate that you have: - proven secretarial experience including minute taking,...
-
Personal Assistant
6 months ago
Wellington City, New Zealand HAYS Full time12-month fixed term opportunity for an experienced Personal Assistant to join a collaborative fast-paced team. **Your new company** Based in the heart of beautiful Wellington's CBD, this well-established agency is one of the largest agencies in Wellington and touches on the daily lives of New Zealanders to grow opportunities and navigate towards a better...
-
Personal Assistant
5 months ago
Wellington City, New Zealand New Zealand Government Full time**Type**: Permanent Hours: Full Time Location: Wellington Business Group: Finance Branch: Organisational Capability and Services Salary: $53,317 - $71,323 Personal Assistant to Chief Financial Officer - Permanent - Fulltime - Opportunity within a diverse Government department - Providing critical support to senior leaders Are you a dynamic personal...
-
Personal Assistant
2 months ago
Wellington City, New Zealand New Zealand Government Full timeAre you an experienced Personal Assistant looking for your next challenge? - Permanent opportunity based in our Wellington office - 5 weeks annual leave + custom development plan - Proven experience as a Personal Assistant or Executive Assistant. - Understanding of, or an eagerness to learn Te Reo Māori is beneficial. - Collaborative team skills and a...
-
Personal Assistant
6 months ago
Wellington City, New Zealand Programmed Full timeAre you an experienced Personal Assistant looking for your next challenge? Are you an experienced Personal Assistant looking for your next challenge? Key responsibilities include: - Managing the complex and dynamic schedule, including organizing meetings, appointments, and events. - Coordinate all travel arrangements, including booking flights,...
-
Personal Assistant
3 weeks ago
Wellington City, New Zealand New Zealand Government Full timeAre you an experienced Personal Assistant looking for your next challenge? - Permanent opportunity based in our Wellington office - 5 weeks annual leave + custom development plan **Te Whiwhinga mahi | The opportunity** As a **Personal Assistant**, you'll cultivate vital connections across the NZ Transport Agency - Waka Kotahi (NZTA). Thrive in a fast-paced,...
-
Personal Assistant
6 months ago
Wellington City, New Zealand HAYS Full time6-month fixed term opportunity for an experienced Personal Assistant to join a collaborative fast-paced team! **Your new company** Based in the heart of beautiful Wellington's CBD. This well established agency is one of the largest agencies in the public sector, meaning the opportunities to progress and develop in your career are endless. This agency...
-
Personal Assistant
6 months ago
Wellington City, New Zealand New Zealand Government Full timeCome work as a Personal Assistant - grow your career with us! - Permanent opportunities based in the Wellington CBD - Brand new office located in Bowen Street, short 5 min walk from the train station with state-of-the-art facilities - Hybrid office/WFH + 5 weeks annual leave + custom development plan to ensure you hit the ground running Te Whiwhinga mahi |...
-
Personal Assistant
3 months ago
Wellington City, New Zealand Department of Internal Affairs NZ Full time**Type**:Permanent **Hours**:Full time **Location**:Wellington **Business Group**: Strategy **Branch**:Digital Public Service **Salary**:$58,799 - $73,463 **About Us** At the Department of Internal Affairs (DIA), we serve and connect people, communities, and government to build a safe, prosperous, and respected nation. We are deeply committed to Te Tiriti...
-
Personal Assistant
3 months ago
Wellington City, New Zealand New Zealand Government Full time**Type**: PermanentHours: Full timeLocation: Wellington Business Group: StrategyBranch: Digital Public ServiceSalary: $58,799 - $73,463 About Us At the Department of Internal Affairs (DIA), we serve and connect people, communities, and government to build a safe, prosperous, and respected nation. We are deeply committed to Te Tiriti o Waitangi principles and...
-
Personal Assistant
7 months ago
Wellington City, New Zealand Emergent Full timeCBD location - Temporary Contract - Personal Assistant supporting Senior Managers Hit the ground running in this temporary Personal Assistant Role supporting multiple senior managers. You will handle a wide range of administrative tasks, ensuring that everyone has what they need. You will be the process master who can manage multiple diaries, organise...
-
Personal Assistant
5 months ago
Wellington City, New Zealand New Zealand Government Full timePersonal Assistant to GM Ministerial Services - Permanent - Wellington**The opportunity**: As the Personal Assistant to the GM Ministerial services, your new role will see you provide consistent and dependable administrative support to our busy General Manager, enabling a high level of service to the Executive arm of the NZ Government. Leveraging your...
-
Personal Assistant
1 month ago
Wellington, New Zealand New Zealand Government Full timePersonal Assistant at New Zealand Transport Agency, Wellington Are you an experienced Personal Assistant looking for your next challenge? Permanent opportunity based in our Wellington office 5 weeks annual leave + custom development plan Te Whiwhinga mahi | The opportunity As a Personal Assistant , you'll cultivate vital connections across the NZ Transport...
-
Personal Assistant
1 month ago
Wellington, New Zealand New Zealand Government Full timePersonal Assistant at New Zealand Transport Agency, Wellington Are you an experienced Personal Assistant looking for your next challenge? Permanent opportunity based in our Wellington office 5 weeks annual leave + custom development plan Te Whiwhinga mahi | The opportunity As a Personal Assistant , you'll cultivate vital connections across the NZ Transport...
-
Personal Assistant
5 months ago
Wellington City, New Zealand Department of Internal Affairs NZ Full time**Personal Assistant to GM Ministerial Services - Permanent - Wellington** - High profile, fast paced, and interesting work - One to one support role | $55 - $73k p.a. **The opportunity**: As the Personal Assistant to the GM Ministerial services, your new role will see you provide consistent and dependable administrative support to our busy General Manager,...