Personal Assistant

6 months ago

Wellington City, New Zealand New Zealand Government Full time

**Type**: PermanentHours: Full timeLocation: WellingtonBusiness Group: Agency Partnerships and Capability GCPOBranch: Digital Public ServiceSalary: $53,317 - $71,323
Te whiwhinga mahi | The Opportunity
We have an opportunity for a Personal Assistant to support our newly joined GM, Agency Partnerships and Capability.
As an experienced administrator you will slot in with ease to take full control of a busy diary, schedule all meetings and ensure the GM is in the right place at the right time with everything they need to deliver effectively.
Key to your success will be your ability to maintain oversight by managing correspondence, undertaking governance and secretariat support and being a "go to" person to ensure things flow seamlessly.
This role will require you to anticipate needs and be flexible to change as you respond to a range of events both big and small

**About the role**:
You will need to demonstrate the ability to build relationships and gain trust swiftly with a broad range of stakeholders, both face to face and virtually, so being confident across the range of MS office products coupled with excellent technical aptitude will be advantageous.

**Responsibilities include**:

- Central point of contact for GM queries and responses
- Providing admin support in terms of printing and preparing documentation
- Scheduling and organising events, functions and team meetings
- Capture and distribute team minutes and notes
- Calendar management - ensure best time allocation against competing demands
- Plan and book travel
- Expense management

Mōu | About you
As the ideal person you will be responsible for the following
- The ability to think ahead, use your initiative, establish priorities and meet deadlines
- Ability to manage relationships across all levels of an organisation
- Enthusiasm for continual development and learning
- Self-motivated with the capacity and interest to work in a proactive and self-directed manner with mínimal guidance
- Ability to exercise sound judgement and using initiative to resolve issues
- Strong attention to detail and interpersonal skills
- Proven ability to exercise discretion and work with sensitive information in a professional and confidential manner

You may be looking for a change in career or a step back into the workforce. Even if you don't have all of the above skills, if you can display the right attitude and willingness to learn we would like to hear from you. This is a great opportunity to be across digital work programs in the public sector.

**In return we also offer**:

- Hybrid working model
- School holiday program subsidy (Permanent employees)
- Discounted Health Insurance
- Discounted E-Bike Initiative
- Vision Care allowances
- Training, along with leadership and talent development
- A number of professional networks, groups and teams

**What we offer**:
We offer a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and actively being encouraged to challenge the status quo. We value work life balance and flexible working options.
We look for people who can positively contribute to fostering and cultivating an inclusive environment; as well as demonstrating commitment to equality, diversity and inclusion of others to help shape a better work environment.

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