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Office Coordinator

3 months ago

Auckland City, New Zealand Chubb Full time

Chubb Life is the international life insurance division of Chubb, the world's largest publicly traded multiline insurer. Chubb Life operates in 31 markets within Asia Pacific, Latin America, Europe and the Middle East.

At Chubb Life Insurance New Zealand, we've been providing high-quality insurance products and services that help protect Kiwis for over 100 years. Our people-centered culture is one of our greatest strengths, and we're constantly striving to improve our processes and services to meet our customers' needs.

We’re looking for an Office Coordinator to join our North Shore, Auckland office in a permanent, full-time role.

**Our Role**

The Office Coordinator role is ‘on-site’ and is tasked with managing office administration functions and ensuring superior all-round service and support is provided to our Auckland’s North Shore team and external customers.

Core responsibilities include:

- Serving as the first point of contact for all visitors, greeting them in a friendly and professional manner
- Managing overall office appearance
- Maintain office supplies and equipment, ordering new items as needed.
- Process incoming and outgoing mail and couriers, ensuring timely and accurate delivery.
- Oversee the maintenance of office facilities, contacting vendors for repairs and maintenance as required.
- Assisting with coordination of staff inductions
- Event/meeting organisation including ordering catering
- Reviewing, improving, and documenting all operational procedures
- Assist in booking company travel and accommodation, and expenses

**Skills and Experience Required**
- A confident team player, who enjoys connecting with people but also with the ability to work autonomously as needed
- Organised and efficient, with proven coordination and administration skills
- Keen eye for detail with strong organisational skills and the ability to multi-task, all while delivering an excellent workplace experience
- Strong IT skills and Office 365 experience
- Enjoy being the ‘go-to’ person in the office and a natural problem-solver
- Must be a New Zealand Resident and residing in New Zealand

We’re looking for a confident team player, strong communicator and someone who loves connecting with people but can also work autonomously as needed.

Having a keen eye for detail with strong organisational skills and the ability to multi-task, all while delivering an exceptional workplace experience is also a big plus, as is demonstrating a proactive approach to handling responsibilities across all scales.

**Why you’ll love working for Chubb Life**

Chubb Life is committed to equal employment and celebrates individual differences by creating a workplace environment in which everyone feels welcomed, respected, and valued; where we wear our Rainbow Tick with pride. We offer you the opportunity to work as part of a dynamic and agile environment where continuous development is encouraged throughout your career, both locally and globally. Some additional benefits offered include flexible working, education assistance, a dress-for-your-day policy, promotion of health and wellbeing (including coverage in our life insurance scheme and subsidised health insurance), and the option to enroll into the Chubb Limited discounted stock purchasing scheme.

Application deadline: Friday 22 March 2024
- Applications are reviewed as received, and the role may close before the deadline._