Office Support Coordinator

5 months ago

Auckland City, New Zealand NPDL Full time

**Company Description** Do you thrive on working as part of a fun and supportive, hardworking team?**

**Do you thrive in a fast-paced environment where no two days are the same?**

Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together two of the South Pacific’s top shipping and logistics companies to support the full supply chain of our customers in the region. NPDL is part of The Wonderful Company headquartered in Los Angeles, CA. Its other companies include FIJI Water, Justin and Landmark Vineyards, Vintage Nurseries, Wonderful Citrus, Wonderful Pistachios, Teleflora, POM Wonderful and Suterra.

We are looking for a passionate and energetic individual to be the face of Parnell office as our **Office Support Coordinator** who can hit the ground running. You will also be responsible for managing the administration and properties of our other locations in Auckland, including Airport/Mangere, Panmure and Airport Oaks. Your day-to-day responsibilities include providing support with various tasks:

- Reception management
- Event Management (including monthly morning teas, coordination of wellbeing initiatives etc.)
- Invoice queries & processing (raising purchase orders)
- Coordinating facility management tasks
- Distributing general business announcements
- First point of contact for our Auckland sites
- Updating and circulating contact lists
- Managing stationary orders and office equipment maintenance
- Coordinating travel arrangements for Senior Executives
- Arranging onboarding collateral for new staff
- Ensuring general office upkeep and housekeeping

This role will be Monday to Friday business hours in Parnell however you will need to be at our Airport/Mangere site at least once a month therefore a full current clean NZ Drivers Licence is essential.
**Qualifications** Here’s what you’ll bring to the table**:
We are looking for someone with:

- A minimum of 5 years’ experience in a similar reception, administration or office support role
- Excellent verbal and written communication skills with the ability to engage at various business levels
- Intermediate to advanced MS Office skills
- A highly professional approach and the ability to carry out your work in a confidential manner
- Demonstrate independent judgment in resolving administrative issues
- Work autonomously with mínimal supervision
- Exhibit strong problem-solving and critical thinking skills

Exceptional organizational skills and a customer service focus are essential, along with strong relationship management abilities and the capacity to anticipate and juggle competing priorities. A positive 'can-do' attitude and attention to detail is key, as you'll excel in a high-expectation environment. Demonstrating initiative, resilience, and patience, you'll handle a variety of tasks and individuals with professionalism whilst being accountable for your work. Your cheerful, positive demeanor will be matched by your comfort with evolving technologies and systems.

**Additional Information** Our NPDL Contribution**:

- Competitive benefits package (salary and annual bonus)
- Opportunity for development and internal mobility
- Wonderful Giving - allows you to donate company money to causes of your choice
- Wonderful Neighbor - spend a day in the community helping with various service projects
- Company focused on wellness and health

If you are a hardworking, proactive problem solver who enjoys providing excellent customer service then this is the role for you

**#LI-LM1**

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