Office Manager

3 months ago

Auckland City, New Zealand Signmate Limited Full time

**Overview**:
As the Office Manager at Signmate Limited, you will play a vital role in ensuring our office operates smoothly and efficiently. Your responsibilities will encompass managing administrative functions, supporting our creative team, and overseeing essential office systems to maintain our high standards in multimedia design.

**Key Responsibilities**:

- **Support to Leadership**: Provide comprehensive administrative support to the director, manager, and project teams, facilitating seamless daily operations and project execution.
- **Office Systems Oversight**: Oversee and manage office systems, including IT infrastructure, telephone systems, and office machinery, ensuring everything operates efficiently.
- **Record Management**: Establish and maintain accurate office records in line with company policies and retention schedules, ensuring effective documentation.
- **Primary Contact Point**: Serve as the main liaison for office-related procedures, ensuring smooth coordination and communication between departments and external partners.
- **Employee Lifecycle Administration**: Manage all aspects of the employee lifecycle, including recruitment, onboarding, performance management, and offboarding. Maintain updated employment records and ensure compliance with company policies.
- **Administrative Issue Resolution**: Address and resolve administrative challenges efficiently by collaborating with relevant team members, maintaining an organized workflow.
- **Performance Tracking**: Develop and implement performance measurement standards, conduct regular informal evaluations, and oversee formal annual performance reviews to support team development.
- **Personnel Coordination**: Coordinate HR functions such as hiring, promotions, training, payroll, and supervision to foster a positive work environment.
- **Health and Safety Management**: Design and implement health and safety programs in compliance with occupational health and safety regulations, ensuring a safe work environment.
- **Equipment Maintenance**: Manage and perform regular maintenance on office equipment to ensure functionality and longevity.
- **Collaborative Efforts**: Work with various departments and external partners to coordinate office activities and address any issues that arise, ensuring smooth operations.

**Qualifications**:

- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and multitasking skills, with the ability to effectively manage a busy office environment.
- Proficiency in managing office systems, IT infrastructure, and office equipment.
- Excellent communication and interpersonal skills, capable of collaborating with diverse teams and external stakeholders.
- Attention to detail and strong problem-solving abilities.
- Familiarity with health and safety regulations and compliance requirements.
- Demonstrated ability to support a creative and dynamic team.

**Application**:

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