Facilities Coordinator

7 months ago


Auckland City, New Zealand Canon Full time

Full-time permanent position, 40 hours per week, Monday - Friday, 9am to 6pm
- Fantastic Corporate Wynyard Quarter premises
- Career growth and development opportunities

**About the Role**

We have an exciting opportunity for a Front of House Facilities Coordinator to join our client's fantastic corporate offices based in the Wynyard Quarter. This role offers you the chance to utilise your outstanding customer service skills and kickstart your career in facilities.

Working closely with the Facilities Team Leader, you’ll play a pivotal role split across reception cover and facilities related duties. Your day will involve everything from greeting and directing internal and external stakeholders, to efficiently addressing maintenance issues with contractors. You'll ensure visitors feel welcomed and our facilities run smoothly while maintaining a solid understanding of our organisational structure.

Responsibilities include:

- Greeting and directing stakeholders with a 5-star customer service mindset
- Answering phone calls promptly, professionally, and attentively
- Conducting daily building checks
- Liaising with contractors to promptly address various maintenance issues and ensure compliance with Health and Safety requirements
- Meeting room resets and administration tasks as required
- Managing contractors effectively
- Prioritising security awareness and attention to detail
- Some moderate lifting may be involved
- Ensuring your site is compliant with Canon and our Clients’ Health & Safety Standards

**About you**

We are seeking a customer service superstar ready to take on the world of facilities as part of your day. You enjoy being the first point of contact for reception related duties, but also happy to roll up your sleeves and dive into facilities related responsibilities.

Exceptional customer service is second nature to you. You excel in communication, thrive in fast-paced environments, and manage your time effectively. Other key attributes include:

- Proven experience in a corporate hospitality environment is highly regarded
- Very high standard of personal presentation
- Knowledge of building compliance is advantageous but not essential
- Strong admin skills and proficiency in MS packages (Word, Excel, Outlook)
- Outgoing personality with a ‘can-do’ attitude and dedicated to providing excellent customer service
- Ability to troubleshoot, effectively prioritise and multitask
- Hardworking, reliable, and highly adaptable in a rapidly changing environment
- Physically fit to be on your feet for a big part of your day

If this sounds like you, join us in the dynamic and ever-evolving world of corporate facilities management in the beautiful Wynyard Quarter and become part of a supportive team.

Canon Business Services helps organisations optimise, and transform their operations, setting them up for greater growth. We work collaboratively with customers to get the results they want, delivering bespoke solutions designed to meet and exceed their needs, overcoming challenges, and freeing them up to focus on what sets them apart.

When you join Canon Business Services, you’ll find a rewarding culture that values you. You’ll be empowered to focus on your career progression and turn your goals into reality as an integral part of the group’s success.

We believe in the power of an inclusive & diverse workforce. We trust you will bring your authentic self to work, and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate. Where possible, flexible working arrangements are the norm, as we know a better work-life balance can improve your motivation, performance, and productivity.

As an equal opportunity employer, all applicants will be considered.

Benefits/perks may vary depending on the nature of your employment with Canon Group and the country where you work.



  • Auckland City, New Zealand The University of Auckland Full time

    Auckland, New Zealand - Full-time - UoA Department Name: Facilities and Services - Campus: Newmarket Campus - Contract Type: Permanent - Position Number: 55567074 **Company Description**: **Waipapa Taumata Rau | The University of Auckland** The University of Auckland is New Zealand’s leading university. We employ more than 5400 academic and professional...

  • Facility Coordinator

    4 months ago


    Auckland City, New Zealand Auckland Council Full time

    **_Excited about promoting and coordinating Studio One Toi Tū and its multiple uses? We want to hear from you!_** **He angitūtanga: The opportunity** We are seeking a proactive and experienced Facility Coordinator to join our small, dedicated team. Your role will be vital in ensuring the smooth day-to-day operations of our historic facility, managing...


  • Auckland City, New Zealand University of Auckland Full time

    Company Description **Waipapa Taumata Rau | The University of Auckland** The University of Auckland is New Zealand’s leading university. We employ more than 5400 academic and professional staff to support over 41,000 students, making us one of NZ’s largest employers. The Faculty of Engineering is committed to creating an environment where people thrive...


  • Auckland City, New Zealand Goodman Full time

    This role includes all elements of traditional Facility Management, including the management of building services, maintenance, safety, site security, employee events, office relocations, fit out works, employee and visitor parking, contract management and contractor and service provider negotiations. The Facility Coordinator will work closely alongside...


  • Wellington City, New Zealand Chandler Macleod Full time

    **Facilities Coordinator** - ** Temporary 4 week role, immediate start**: - ** $30p/h**: - ** Brand new Central Wellington offices**: - ** Government agency** **About the opportunity** This Government Agency is looking for a Facilities Coordinator to join a team in a newly established office in central Wellington. The role will involve aspects of...


  • Auckland City, New Zealand JLL Full time

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...


  • Auckland City, New Zealand Madison Recruitment Full time

    We are currently recruiting for a Facilities Coordinator to join a fantastic team ASAP for a 3+ month temporary assignment (likely to extend). You will be the main point of face-to-face contact with customers at various community venues. As the first point of contact for enquiries, payments, and complaints, you will need to provide exceptional customer...


  • Auckland City, New Zealand BNZ Full time

    **Ko mātou tēnei | This is us** Our tūranga (role) as the Bank of New Zealand is to help navigate New Zealand towards a better future, this means working in an energising environment built around our customers to help our communities prosper. This is an engaging & rewarding tūranga with plenty of opportunity to ako (learn). If you can imagine a better...

  • Facilities Coordinator

    7 months ago


    Auckland City, New Zealand Madison Recruitment Full time

    We are currently recruiting for a Facilities Coordinator to join a fantastic team ASAP for a 3+ month temporary assignment (likely to extend longer-term). You will be the main point of face-to-face contact with customers at various community venues. As the first point of contact for enquiries, payments, and complaints, you will need to provide exceptional...

  • Facilities Coordinator

    7 months ago


    Wellington City, New Zealand JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...


  • Auckland City, New Zealand Restaurant Brands Full time

    Facilities Helpdesk Coordinator (fixed-term, 12 months) We have a fabulous fixed-term vacancy in our property team due to an internal promotion. The facilities helpdesk takes incoming jobs from site managers and escalates them to the right technicians/teams, as well as problem solving through a new efficient ticketing process. We are seeking a resourceful,...


  • Auckland City, New Zealand Auckland Council Full time

    **He angitūtanga: The opportunity** Auckland Zoo’s mission is to bring people together to build a future for wildlife. We achieve this through our seven strategic commitments: Excellence in animal care and welfare. So, are you: - Are you passionate about ensuring facilities are safe, compliant, and well-maintained? - Do you enjoy mentoring and leading...


  • Auckland City, New Zealand ICE BASE Full time

    This opportunity is delivered by ICE Early in Careers Community of programmes which means we have access to some great employer partners who can offer you meaningful and professional career pathways in industries such as STEM, Marketing, Advertising, Accounting, Financial Services, Tech, Law, Professional Services and the ability to network with other...

  • Facilities Coordinator

    7 months ago


    Wellington City, New Zealand Talent Finder USA Full time

    **Facilities Coordinator | Wellington, New Zealand | Full Time | $4,000 NZD per month** IREP is a multidisciplinary management services firm continuously expanding and adding some of the most challenging markets in the world to our capability. We strive to provide and maintain safe working environments that promote efficiency and business success with the...


  • Wellington City, New Zealand New Zealand Government Full time

    Facilities Admin Coordinator | Kairuruku Rawahanga - Join our diverse and talented people and work at the heart of national security, providing essential intelligence to the NZ government to protect New Zealand and its people._ The Intelligence Community Shared Services (ICSS) support the Government Communications Security Bureau (GCSB) | Te Tira Tiaki and...


  • Wellington City, New Zealand Government Communications Security Bureau Full time

    Facilities Admin Coordinator | Kairuruku Rawahanga Join our diverse and talented people and work at the heart of national security, providing essential intelligence to the NZ government to protect New Zealand and its people. The Intelligence Community Shared Services (ICSS) support the Government Communications Security Bureau (GCSB) | Te Tira Tiaki and the...


  • Auckland City, New Zealand Colliers International Full time

    Company Description Colliers is a leading diversified professional services and investment management company. With operations in 63 countries, our 17,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients. At Colliers, we do what's right and operate in ways that benefit our people, our clients,...

  • Facilities Coordinator

    7 months ago


    Wellington City, New Zealand Canon Full time

    As a market leader in Business Process Optimisation and IT services for over 20 years, Canon Business Services ANZ helps organisations optimise, automate, and transform their operations, setting them up for greater growth. We work collaboratively with customers to get the results they want, delivering bespoke solutions designed to meet and exceed their...

  • Facilities Coordinator

    7 months ago


    Wellington City, New Zealand Canon Full time

    The role is based at our Suncorp client site in Wellington - The role is a Permanent Full-Time position - The working hour is 40 hours per week, Monday to Friday **About Us** As a market leader in Business Process Optimisation and IT services for over 20 years, Canon Business Services ANZ helps organisations optimise, automate and transform their...


  • Wellington City, New Zealand New Zealand Parliament Full time

    **Mō te tūnga **| **About the role** We're looking for motivated and experienced coordinator to join our talented buildings facilities team. In this role, you'll provide effective and efficient administration and coordination services for the Buildings and Safety team and work closely with the Property and Facilities Manager and wider team. You'll also be...