Facilities Administration Coordinator

5 hours ago

Wellington City, New Zealand New Zealand Government Full time

Are you looking for the next step in your administration career?
- Do you want to work in a collaborative and fun team environment?
- Are you keen to learn more about what the GCSB and NZIS do?

If you answered yes to the above questions, you may be just the person our busy Property and Facilities team are looking for
About us
The New Zealand Intelligence Community (NZIC) are looking for a keen Facilities Administration Coordinator to join the team, working across both the GCSB and NZIS to ensure the smooth operation and management of our facilities functions.
You will work for a national organisation with diverse, talented, and committed individuals who are anything but ordinary - creating a better and safer environment for all New Zealanders. With exciting growth opportunities within the community, and where curiosity and inquisitive minds are encouraged, the work you do with the NZIC will be like nothing you've ever done before.
About the role
The Facilities Administration Coordinator sits within the Property and Facilities team, working with GCSB and NZIS personnel, as well as external stakeholders such as landlords, maintenance service providers, and members of the public. As the Facilities Administration Coordinator, you will play an important role in providing customer service and administration support to the wider team, making sure the team can deliver their key functions and responsibilities.
About you
This is a role with lots of variety, with your day-to-day responsibilities involving:

- Coordination of all building and facility related requests across multiple sites.
- Liaison with property and facility team members, staff, contractors, and tradespeople.
- Supervision of trades people while in our facilities to ensure contractors are operating to security standards.
- Providing high quality customer service to NZIS and GCSB customers and callers.
- General administration duties such as processing and coding invoices, assisting with meeting room bookings and set up, keeping storeroom supplies stocked, and looking after the mail and courier service.
- Undertaking contractor site inductions.
- Ensuring everyone is complying with NZIC health and safety standards.

If you have a background in facilities management, general administration, or customer service and you are excited by the opportunity to join the team, then we would love to hear from you
What we offer
Join us and we'll give you professional development opportunities aimed at taking your career in the direction you want it to go. You won't stand still with us as we're committed to ongoing learning and continuous improvement.
We're also committed to your wellbeing. We want our people to be the best they can be, both at work and at home. We offer our people comprehensive benefits, access to staff networking groups and great work-life balance.
If you're excited about working with us and think you have some of what we're looking for but aren't sure you're 100% there yet. Why not just give it a go
If you want to love coming to work each day, let us help you become Beyond Ordinary.

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