Executive Management Assistant

2 weeks ago

Wellington, Wellington, New Zealand StraitNZ Full time

Who are we?
StraitNZ is a unique, nationwide end-to-end network of trusted transport infrastructure. We connect New Zealand across both road and sea - with experience, versatility, and impressive capacity.

Our fleet of 2 ships and over 200 trucks is supported by a nationwide network of 10 depots and a 450+ strong team to deliver hundreds of thousands of tonnes of freight (and passengers) weekly.


What is the role?
This is a newly established role created to support our growing business, specifically the executive management team for StraitNZ.

Duties are varied and include a wide range of senior management support duties and office management duties for the Bluebridge Head office.

No day will look the same.

Key tasks will include:

  • Provide executive administrative support to the senior management team.
  • Assisting the Executive team in preparing documentation and presentations as requested.
  • Assist CFO and CEO with endtoend Board processes, including managing the Board meeting agenda, deadline management and collecting data for the monthly board reports
  • Management of executive team cadences, including coordinating and attending weekly executive meetings, and adhoc offsites
  • Minute taker executive management meetings and monitor and report on follow up action points.
  • Manage mail and correspondence as requested.
  • Assisting the wider management team in effective file and document management processes
  • Schedule meetings and book meeting rooms.
  • Assist in organising company events and meetings.
  • Handle the procurement and management of office supplies, equipment and facilities.
  • First point of contact for head office landlord.
This is a permanent full-time position (40 hours work week) based in the Bluebridge Head Office in Wellington CBD.

This position reports into the Chief Financial Officer and works with those based in this office well as other member's of StraitNZ based across New Zealand.


What we are looking for:

  • Two to five years' experience of providing executive assistance, personal assistance and executive secretarial support to a team of senior leaders.
  • Excellent Microsoft office skills.
  • Good writing and communications skills.
  • Demonstrates a strong level of organisation and problem solving.
  • Ability to prioritise work effectively and meet deadlines.
  • Ability to work at a high level of independence, professionalism and selfinitiation.
  • Flexibility to work outside regular office hours when required.

What we offer:

  • A competitive Salary
  • Employer Kiwi Saver contribution matched up to 8% employee contribution
  • Subsidised Bluebridge ferry travel for friends and family in offpeak season
  • Free Southern Cross Healthcare Regular plan (+ ability to add family members at a discount)
  • Annual Wellbeing and Fitness allowance
  • Organisational focus on development and training


You MUST be currently residing in New Zealand and have valid open working rights or are a NZ Citizen or Resident to be considered.

  • Executive Management Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand StraitNZ Full time

    Executive Management AssistantPublished: 11/06/2024Job Location:Wellington/New Zealand Work Type: Full Time Category: Office & administration Who are we? StraitNZ is a unique, nationwide end-to-end network of trusted transport infrastructure. We connect New Zealand across both road and sea - with experience, versatility, and impressive capacity. Our fleet of...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Executive Assistant to Assistant Governor Information and Data Analytics Reserve Bank of New Zealand 5 weeks annual leave + flexi leave Open to reduced hours (0.8 fte) as well as fulltime Wellington based role in a central location close to public transportWe are looking for an experienced Executive Assistant to join our Information and Data Analytics team....

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand Chandler Macleod Full time

    This public sector agency is looking for an experienced Executive Assistant to join their evolving and dynamic organisation. This is a great opportunity to hit the ground running, share your knowledge and experience, and become a valued member of the team, where continuous improvement is at the forefront of all they do.About the Role:Reporting directly to...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Permanent, full-timeDo you want to develop your Executive skills in a team that is supporting New Zealand's transition to a low emissions energy system?Do you want to work for a supportive manager that will make a tangible difference to New Zealanders' lives?This is a fantastic opportunity for you to bring your outstanding communication and time management...

  • Executive Assistant to The Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand Jacksonstone & Partners Full time

    Executive and Board support:- Dynamic role in a diverse sector:- Great team environment.The Medical Sciences Secretariat supports the Medical Sciences Council and Medical Radiation Technologists Board which regulate three professions and around 10,000 practitioners across New Zealand.The Medical Sciences Secretariat is seeking an experienced and professional...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand Inland Revenue Department - New Zealand Full time

    Executive Assistant (Business Support L3) Opportunity to enhance your career in professional administration Permanent position Wellington basedAra Whiwhi Mahi | The Opportunity**We have a permanent opportunity for an Executive Assistant to provide high quality and effective administrative support to the Deputy Commissioner ("DC"), Enterprise Design &...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand Chandler Macleod Full time

    A fantastic opportunity for an experienced Executive Assistant in the Legal field within a large public sector organisation.About the company:The New Zealand Intelligence Community (NZIC) is looking for an experienced and highly competent Executive Assistant in the Legal field.You will work for a national organisation with diverse, talented, and committed...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand Inland Revenue Department - New Zealand Full time

    Executive Assistant Opportunity to enhance your career in professional administration Permanent position Wellington basedAra Whiwhi Mahi | The Opportunity**We have a permanent opportunity for an Executive Assistant to provide high quality and effective administrative support to the Deputy Commissioner ("DC"), Enterprise Design & Integrity ("ED&I"). In this...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Te Kawa Mataaho Public Service Commission leads the public sector to make a positive difference for New Zealand and New Zealanders.The System and Agency Performance Group (SAPG) provides critical support to Te Kawa Mataaho in its interactions with public service chief executives and their agencies. SAPG leads the management of chief executive appointments,...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Permanent Role Wellington LocationOranga Tamariki are looking for a highly motivated, capable and organised Executive Assistant with experience providing professional support to Senior Leaders.Mō te tūnga | About the roleThe purpose of the Executive Assistant role is to provide a high quality and efficient service to the General Manager Residences and High...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    EXECUTIVE ASSISTANT - WELLINGTONAn opportunity to work for an organisation that provides assurance to ParliamentRoles like this one don't come around often at Audit New Zealand. If you're an experienced personal or executive assistant, then we're interested in hearing from youYou'll be working in a professional services environment, providing support to...

  • Executive Assistant to The Elb

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Police Full time

    Executive Assistant, it starts with you- Based at Police National Headquarters:Band F Salary starting from $73.207:- PermanentAbout the roleThe Executive Assistant will contribute to the overall leadership and performance of the Police Executive by providing high level, professional executive assistance and management support.The position will support one to...

  • Executive Assistants

    2 weeks ago

    Wellington, Wellington, New Zealand Salt Recruitment Full time

    Seeking Executive Assistants for two Hutt based roles supporting at GM level.Benefits: Parking onsite Group Scheme Insurance discounts Changing rooms/showers + bike storage onsite Café with Barista on siteAbout the RoleOne role sits in Business Services and the other in People & CapabilityWill be proactive in finding solutions so can support delivering...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand Salt Recruitment Full time

    Our client, located just out of the CBD in Kelburn are seeking a permanent Executive Assistant to provide executive support to a member of their Senior Leadership Team.Benefits include: Medical insurance group scheme Options for flexible working Childcare facility onsite Active social clubAbout the RoleAs well as providing support to your SLT member you...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    12 to 18 Month Fixed Term or Inter Agency Secondment Provide seamless EA support to the Director Join our passionate and purpose driven teamIf you have proven EA experience and are looking for a role working in a purpose driven programme of work, we can offer job satisfaction and a whole lot more.Mō mātou | About the Crown Response Unit (CRU)The Abuse in...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Opportunity to enhance your career in professional administration Permanent position Wellington basedAra Whiwhi Mahi - The OpportunityWe have a permanent opportunity for an Executive Assistant to provide high quality and effective administrative support to the Deputy Commissioner (DC), Enterprise Design and Integrity (ED&I). In this role you will work...

  • Executive Assistance

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.Executive Assistant/Coordinator Do you have initiative, great communication skills and an eye for detail? Do you have experience in office...

  • Executive Assistant to Deputy Chief Executive

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Are you a highly motivated and engaged Executive Assistant looking for your next exciting challenge? High profile work supporting a member of Customs' Executive Board. Take your next step in your EA career in a role where you can make clear impact and add value Flexible working arrangements + 3 additional Customs' leave days + inhouse gym facilities on site...

  • Executive Assistant

    2 weeks ago

    Wellington, Wellington, New Zealand New Zealand Government Full time

    Executive Assistant to General Manager Practice Fulltime, permanent opportunity based in in Wellington Utilise your skills in a role that supports better outcomes for tamarikiWe have a busy, interesting role where you will have the opportunity to support the General Manager Practice as part of the team leading social work practice design, advice and...

  • Executive Assistant to Assistant Ombudsman

    2 weeks ago

    Wellington, Wellington, New Zealand NZ Ombudsman Full time

    Executive Assistant to 2x Assistant Ombudsman Opportunity to do varied work in a collaborative environment Enjoy making connections between many moving partsMō te Tari o te Kaitiaki Mana Tangata - About the OmbudsmanThe Ombudsman exists to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government...