Project Financial Administrator

2 weeks ago

Hamilton, Waikato, New Zealand Tonkin + Taylor Full time

Mō tō mātou āhuatanga | Who we are


Tonkin + Taylor is New Zealand's leading engineering and environmental consultancy, renowned for our technical excellence in solving complex challenges.

We are proudly a New Zealand, employee-owned company and our collective mission is to create and sustain a better world.


We are looking for a Project Financial Administrator to join us on a 12 month Fixed Term Contract to cover Maternity leave.


In this role you will be part of a Project Team that ensures the smooth running of projects, while also working closely with our Discipline Directors to support the management of various project portfolios.

This role is packed full of variety and is responsible for providing financial project management support, and helping to deliver projects on time and within budget.


  • Partner with Project Directors and Project Managers to help review, update, and assess the performance of individual projects and project portfolios.
  • Work closely with Project Managers to process monthly invoicing, transfers, reallocations, and credit notes.
  • Act as a trusted advisor to Discipline Directors to actively manage project performance and identify opportunities to upskill the project teams.
  • Assist with financial acumen, understanding of accounting principles, and ensure compliance with system, policy, and process requirements.
  • Provide guidance regarding project profitability, tracking of spend vs budget, revenue recognition, variation requirements, and the analysis of financial reports and dashboards.
  • Support Project Managers and Directors with Accounts Receivable (Debt Collection) requirements.
  • Coordinate and participate in the project debrief and assist with continuous improvement processes.
  • Initiate and finalise project documentation, including contracts, contract variations, and letters of engagement.
  • Monitor and assist with the update of project and associated financial information e.g., Budget, Start/End Dates, project status, and maintaining relevant notes.
  • Set up of projects using T+T systems with detailed project information, ensuring risk assessments have been appropriately and accurately recorded.
  • Chair and minute project meetings (where applicable).
  • Manages the project programme alongside the project team and updates stakeholders on any changes in key deliverables.
  • Arrange appropriate filing of project documents and information using agreed company processes.

Na tōu rourou | What you'll bring

  • Strong administration skills, attention to detail, and time management.
  • A willingness to learn and share your knowledge with others.
  • A sound understanding of financial concepts and processes i.e. invoicing, debt collection, project planning, and budgeting
  • Familiar with accounting principles, and financial terms.
  • Previous experience in financial roles, and formal qualifications in Accounting and/or Project Management would be an advantage.
  • A proactive "cando" attitude coupled with good analytic problemsolving and scheduling skills
  • Deltek Vision or Vantagepoint experience would be advantageous, but not required.
  • Confidence to work in an environment that deals with a broad range of people across the organisation (ranging from senior managers to junior staff)
  • An outgoing team player, who is enthusiastic about the role and eager to have a positive influence on project outcomes.
  • Enjoys a fastpaced and busy work environment, comfortable working autonomously


This role is a great opportunity for those with past experience in Project Controls / Project Administration, or Accountants / Assistant Accountants who are interested in Project Accounting and management.


Ngā Hua | Our benefits

  • Exposure to a variety of professional experts and projects; T+T are involved in several largescale alliance projects, as well as smaller community focused projects
  • A highly supportive team environment where you are encouraged to pave your own career path that caters to your ambitions
  • Professional memberships and continued education support
  • A flexible working culture and formal flexible working arrangements including ability to purchase extra leave
  • Internal training programs
  • Mentoring programs
- $500 annual wellbeing allowance and wellbeing programme

  • A very active social club
  • Free fruit baskets and morning teas (we love morning teas at T+T)
  • Additional parental leave, salary topup and a back to work coaching programme (as per policy)
  • State of the art, modern and contemporary offices


We embrace flexible working at T+T and aim to work in a way that serves the needs of our people, clients and communities.

Our flexible working culture enables us to work flexibly to create better work and life experiences.

Toroa tā mātou pae tukutuku mō ētehi atu kōrero | For more information, check out our website
**_ 'Everyone Matters' is one of our three core values at T+T, and we are committed to attracting and retaining a diverse workforce who foste

  • Office & Financial Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Alpha Recruitment NZ Full time

    PositionOffice & Financial AdministratorDivisionAsset RecruitmentJob TypePermanentLocationHamiltonRef#ST33215Posted9 January 2023Close off12 February 2023Based in the CBD Car Park provided 6 weeks Annual Leave Medical InsuranceOur client provides advice and support for trade union members and is the national and regional office for several large New Zealand...

  • Project Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Stellar Recruitment Full time

    Contract Type: Full TimeLocation: NZ Waikato North IslandIndustry:Admin / Secretarial / Office SupportWe are seeking a skilled and exceptionally organized administrator to collaborate with our client, as they complete multiple large capital projects in the Hamilton areaAbout you:As a Construction Project Administrator, you will be responsible for overseeing...

  • Project Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Remarkable People Limited Full time

    Office management Organised ReliableOur leading construction company who is based through New Zealand see the skills of a Project Administrator for their Rotorua projects. The company has huge projects and is well know and liked by employees. The fixed term contract is until March 2024 and can be looked to extend if you are the right collabre of person who...

  • Office and Project Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand 4Sight Consulting Full time

    -4Sight is looking for An office administrator that believes in better.Join: A truly flexible workplace where the ideal environment starts with yoursA company with an outstanding company cultureA business where people, clients and the environment come first, with a highly engaged and respected team who love working togetherDo you have: Minimum 12 years...

  • Financial Controller

    2 weeks ago

    Hamilton, Waikato, New Zealand Cht Development Ltd Full time

    About us: CHT Developments, a leading property development company known for its expertise in designing, planning, and building properties with purpose and passion, is seeking a highly skilled and experienced Financial Controller to join our team.As a Financial Controller, you will play a pivotal role in determining, implementing, monitoring, reviewing, and...

  • Commercial Financial Analyst

    2 weeks ago

    Hamilton, Waikato, New Zealand Livestock Improvement Corporation Full time

    At a glance:Ref: 44181 | Hamilton (Newstead) | Accounting, Project Manager, Project Administration, Finance, Financial Analysis, Financial Management, Treasury | Graduate, Experienced | Fixed term, Full Time | Commercial Financial Analyst :- 12-month fixed term opportunity:- Varied role in a large, iconic kiwi business:Great, supportive teamAbout the RoleDue...

  • Contract Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand International Business Group Limited Full time

    We are looking for a Contract Administrator to join our team.As Contract Administrator your role is primarily to be responsible for the planning, management, coordination and financial control of contract projects that deliver effective financial growth for the Company. You will liaise with, give direction to and develop the team and/or any clients. You will...

  • Contract Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand International Business Group Limited Full time

    We are looking for a Contract Administrator to join our team.As Contract Administrator your role is primarily to be responsible for the planning, management, coordination and financial control of contract projects that deliver effective financial growth for the Company.You will liaise with, give direction to and develop the team and/or any clients. You will...

  • Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Eco Energy Solutions Limited Full time

    We are looking for a motivated Administrator to join our growing operations. We have an excellent team of professionals who specialise in installing insulation at local residential, rentals or commercial buildings.You will be providing administrative support to the Director and the team. The position is based in Hamilton.Job responsibilities Creating and...

  • Financial Advisor

    2 weeks ago

    Hamilton, Waikato, New Zealand Cultivate Full time

    A reputable and well-respected Adviser group 80% of your client appointments are sourced for you 100% of your administration done for youAre you an experienced financial advisor in Investments, Insurance or Mortgages? Work with great people in an advisory group that sets you up for successJoining a small but well-established team of financial advisors, you...

  • Office Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Turbo & Diesel Automotive Services Full time

    Get an opportunity to be a part of Waikato's Leading business Turbo & Diesel Automotive services.Are you organized, detail-oriented, and have a passion for the automotive industry? We are currently seeking a skilled Office Administrator to join our dynamic team at Turbo & Diesel Automotive Services, an esteemed Automotive Workshop. This is a fantastic...

  • Project Manger

    2 weeks ago

    Hamilton, Waikato, New Zealand North Power NZ Full time

    The roleReporting to the Delivery manager - projects, you'll be responsible for the successful pricing and delivery of transmission Lines projects from initiation, planning, design, execution, commissioning and controlling to achieve specific outcomes of the customer and Northpower of safety, quality, on-time completion and financial targetsYou'll be...

  • Office Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Brandt Tractor Full time

    ARE YOU LOOKING FOR THAT NEXT STEP IN YOUR CAREER?Our Hamilton branch has an exciting opportunity for an exceptional individual to join our team as an Office Administrator. This position is responsible for administrative, financial, and organizational assistance to contribute to the efficient operations of the organization.DUTIES & RESPONSIBILITIES Act as...

  • Accounts Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Braemar Hospital Full time

    About the job: Closeknit, supportive team where training is provided; An opportunity to showcase your superior data entry skills and attention to detail; Fantastic benefits including competitive remuneration, catered morning and afternoon tea, and where your wellness is our priority.About Us:Braemar Hospital is a prestigious private surgical hospital in...

  • Project Portfolio Analyst

    2 weeks ago

    Hamilton, Waikato, New Zealand Trustpower Limited Full time

    Our mission, which guides us in what we do and why, is Energy Freedom for all New Zealanders. This is about Aotearoa New Zealand being stronger economically and more sustainable through better use of homegrown, renewable energy. Our company-wide focus of 'Thriving Today, Shaping Tomorrow' is the strategic foundation that underpins what we do and how we work...

  • Senior Project Engineer

    2 weeks ago

    Hamilton, Waikato, New Zealand Fulton Hogan Full time

    Job Posting End DateAugust 6, 2023Job LocationHamilton, NZJob Description:We're all about Good WorkYou've probably seen us around - on the roads, building sites, and in cities, towns, and locations all over New Zealand.We build and maintain infrastructure that improves the quality of life across New Zealand and Australia. Everything from roads and bridges,...

  • Maximo Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand KiwiRail Full time

    Date: 8 Jun 2023- Location: Hamilton, KiwiRail Holdings Ltd, NZ, 3200- Business unit: Rail Operations- Position status: Permanent- Employment type: Full Time- Level of experience: ExperiencedWe are looking for a committed person to start their Rail Career in this role and become part of our One Winning Team Excellent learning opportunity with career...

  • Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Alpha Recruitment NZ Full time

    PositionAdministratorDivisionAsset RecruitmentJob TypePermanentLocationHamiltonRef#CA33649Posted17 August 2023Close off17 September 2023Are you savvy, self-sufficient, and able to provide outstanding service with a smile? Then here is your chance to shine while getting a foot in the door to a lucrative career in real estate with Lodge, Hamilton's largest...

  • Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Alpha Recruitment NZ Full time

    PositionAdministratorDivisionAsset RecruitmentJob TypePermanentLocationHamiltonRef#CA33924Posted8 February 2024Close off8 March 2024Are you savvy, self-sufficient, and able to provide outstanding service with a smile? Then here is your chance to shine while getting a foot in the door to a lucrative career in real estate with Lodge, Hamilton's largest real...

  • Administrator

    2 weeks ago

    Hamilton, Waikato, New Zealand Higgins Full time

    About the role: We have an exciting opportunity for an experienced Administrator to join the Higgins "Green" Team in the Waikato.As a key support role based in our Hamilton Branch, and supporting the wider Waikato business, you'll be the customer facing ambassador for the Branch involved in various administrative tasks for the team. You will provide...