Administration Coordinator

6 days ago


Lower Hutt, New Zealand Hutt City Council Full time

Bring your exceptional administration skills to this fixed-term role
- Enjoy flexibility and a positive work-life balance - work two days a week from home
- Ready to make a meaningful impact? Join us to shape a thriving Hutt City community

**About the role**

Join our dedicated Operations Support team at Hutt City Council as an Administration Coordinator. This 10-month fixed-term full-time role, based at War Memorial Library in Lower Hutt, and working one day a week from Pelorus Trust Sports House, offers you the chance to make a real difference in our community. You'll be at the heart of our Neighbourhoods and Communities operations, providing essential business and operational coordination and administrative support, to ensure the successful delivery of services that benefit our communities.

**What you'll do**
- ** Administrative and operational support**:Manage office operations, manage bookings for community halls, reception duties, documentation preparation, support staff events, support with internal communications, and administer community funding.
- ** Financial Administration**: Raise and receipt purchase orders, ensuring timely and accurate payments, monitor adherence to procedures, and provide training as needed.
- ** Data and Reporting**: Provide reporting and trend analysis on business activity, including usage of collections, facilities, programmes, revenue, and community engagement feedback.

**About you**

We're looking for a proactive, results-driven and adaptable individual with:

- Experience working in a fast-paced administration/office, customer service environment, managing multiple priorities and concurrent deadlines.
- Proficiency in Microsoft Office (especially SharePoint, Teams and Excel) and familiarity with financial management software, ideally TechOne.
- Strong written and verbal communication skills, with a proven ability to use initiative, sound judgment, discretion, and maintain strict confidentiality.
- Demonstrated expertise in building and managing stakeholder relationships, both internally and externally.
- A current full driver's license.

**What we offer**
- Flexible working (work from home up to 2 days per week)
- 3% Kiwisaver on top of salary
- Discounted health insurance
- Free entry to all our pools and discounted gym membership, and more......

**About Us**
At Hutt City Council our vision is to build a connected, resilient and inclusive city where all our people thrive - Kia noho mai tēnei tāone hei pou herenga waka, hei pou herenga kaupapa, hei wāhi whai hua ki hōna iwi.

It's never been a better time to join the team at Hutt City Council. We're committed to ensuring Te Awakairangi, our place, thrives - and we need exceptional people to help us achieve this.

**Join Us Today**
If you're passionate about making a real difference in your community, we'd love to hear from you.

We're committed to providing a working environment that embraces, values and reflects the diversity of the community we serve. Tūhono mai. Come join us

**Applications close 11.55pm Sunday 31 August 2025**

**Job Details**:

- Reference #
- 25787
- Posted on
- 15 Aug 2025
- Closes on
- 31 Aug 2025 23:55
- Expertise
- Administration and business support, Libraries and community facilities
- Work type(s)
- Fixed term full-time



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