Business Support Coordinator

**Position Title**: x2 Business Support Coordinators

**Group**: Investment & Monitoring and Corporate Services

**Position Type**: Permanent full-time (38 hours per week)

**Location**: Wellington CBD office (currently located on Queens Wharf)

**Salary**: $57,764 - $70,000 per annum + KiwiSaver

**About the Ministry of Transport | He kupu mō mātou Te Manatū Waka**

The Ministry of Transport has around 200 employees and is an impartial, expert and trusted adviser to government, shaping transport for New Zealand. We work to deliver a well-functioning transport system that helps grow New Zealand’s economy and productivity. The Ministry’s values are integrity, excellence and collaboration.

**About the opportunity | Ngā whakamārama mō te tūnga**

We’re looking for two Business Support Coordinators (BSC) to join our small and agile Ministry, providing high-quality administrative support to key groups within the Ministry.

As a BSC, you’ll be the go-to person for your portfolio of managers and teams, delivering administrative solutions that help things run smoothly. You’ll build strong working relationships, anticipate needs, and contribute to the success of your group.

We currently have two opportunities to support the following groups:

- Investment and Monitoring
- Corporate Services and Performance & Governance

This is a fantastic opportunity to:

- Grow your career in the public sector
- Gain valuable insight into the transport sector
- Work in a collaborative and supportive environment
- Make a meaningful contribution to the work we do for New Zealand.

Key tasks include:

- Providing administrative support to the business group managers, including diary and event management
- Formatting documents, scheduling meetings, and external activities, providing printing or photocopying support
- Providing shared secretarial and administrative support
- Ensuring papers, documents, reports and presentations are prepared to required timeframes and quality standards
- Arranging travel and accommodation
- Assisting with organising seminars, workshops, conferences and/or functions, by coordinating arrangements, invitations, budgets etc.

**What you’ll bring | Te wāhi ki a koe**
- Experience in a coordinator or administration support role within a complex multi-functional office environment
- Experience providing customer support and solutions, in a continuous improvement focused environment
- Experience working under pressure without close supervision, managing multiple priorities and timelines
- Demonstrated interpersonal and relationship building skills including experience in building integral relationships quickly and easily
- Demonstrated proficiency in Microsoft tools and products
- Demonstrated positive, willing, agile and flexible working style Previous experience working in the public sector will be advantageous.

**Salary range | Whānuitanga Utu ā-Tau**

The base salary range budget for this position is up to $57,764 - $70,000 per annum + KiwiSaver. The salary offered will reflect skills and experience.

**What we offer | Te wāhi ki a mātou**
- Supportive work environment and individual development plans
- Additional Ministry leave days
- A range of health and wellbeing benefits including wellbeing days
- Modern offices discreetly located right on the wharf with collaborative working spaces, showers, storage for bicycles/scooters and personal lockers
- A welcoming range of employee networks.

**_ Applications close midnight, Sunday 24 August 2025._**
- Please note, we are not engaging with recruitment agencies to fill this vacancy and unsolicited resumes from recruitment agencies will not be accepted._