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Project Administrator

1 week ago

Auckland, Auckland, New Zealand Auckland One Rail Full time

Auckland One Rail is seeking a highly organised and detail-oriented individual to support the business administration, financial, and project control functions for the City Rail Link (CRL) programme. As a key member of the team, you will be responsible for ensuring seamless coordination, clear communication, and efficient management of all programme activities.

Key Responsibilities
  • Programme Controls - coordinate reporting on the CRL programme's progress to internal and external stakeholders, identify challenges, and track financials including expenses and budget monitoring. Support the CRL delivery team to monitor risks and track mitigation efforts. Oversee the preparation and submission of monthly financial claims.
  • Administration - oversee administrative functions including scheduling, documentation management, and procurement of necessary resources for the team. Manage the CRL Document Controller and ensure that programme and safety case documentation is organised efficiently. Support the Director of CRL Operations to ensure activities align with programme plans and schedules.
  • Commercial and Contract Variations - manage and document commercial and contract variations, ensuring all changes are communicated effectively. Collaborate with stakeholders to ensure smooth implementation and compliance with commercial policies and procedures.
  • Communication - serve as the main point of contact for the CRL Delivery team, facilitating effective communication amongst stakeholders. Ensure timely and clear updates and reports are sent to the team and wider organisation. Manage project-related correspondence and maintain accurate records for compliance purposes.

You will bring strong experience in project coordination, ideally within large-scale infrastructure programmes or similar. Proven ability to manage budgets, financial reporting, and track expenses. Exceptional organisational skills and attention to detail. Excellent communication skills, both written and verbal. Experience in managing contract variations and commercial compliance. Proficiency in Microsoft Office and project management software. A collaborative mindset with the ability to coordinate cross-functional teams.