Administrative Manager

3 days ago


Auckland, Auckland, New Zealand Shape Group Full time

About Shape Energy

Shape Energy is a pioneer in providing integrated energy infrastructure solutions in New Zealand, specializing in power generation, compressed air systems, and renewable energy. Our mission is to deliver innovative, resilient, and sustainable energy solutions to prominent clients across diverse sectors.

We are seeking a highly skilled and organized Projects Administrator to join our team in Rosedale, Auckland. As a key member of our team, you will be responsible for delivering high-quality services to our clients, including Rocket Lab, KiwiRail, Spark, and Ryman Healthcare.

Responsibilities:

  • Project team scheduling and resource management
  • Purchase order and invoice preparation and submission
  • Toolbox meeting coordination and document upload into DoneSafe
  • Site-specific induction and project permit coordination
  • Supporting project managers with project planning and capturing relevant documentation
  • Ensuring timely procurement of materials for on-site teams
  • Project tracking and documentation preparation
  • Liaising with clients and stakeholders
  • Supporting the development of project programs of work
  • Providing general office support as needed

Requirements:

  • Minimum 3 years' experience as a Project Administrator or similar role
  • Advantageous to have experience in a trade business and tertiary qualifications
  • Background in mechanical or electrical works beneficial but not essential
  • Exceptional communication skills, both written and verbal
  • Sound understanding of health and safety principles
  • Innovative problem-solving skills
  • Experience with Microsoft Project or similar job tracking software


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