Office Manager

2 days ago

Auckland, Auckland, New Zealand Red Bull Full time

In 1987, Red Bull not only launched a completely new product, it created and ever since has led a whole new product category, Energy Drinks.
Today Red Bull employs more than 19,000 people in 178 countries, selling over 12 billion cans a year.
The World of Red Bull gives you the opportunity to use your talents and passion, to develop yourself and make an impact.The "Defensive Line" (Office Manager / Asst) is a multifaceted role that touches almost every part of the business.
You will be our first line of contact with consumer requests and customer enquiries.
You will take ownership of the Ponsonby based office and run it like a slick Formula One Pit garage.
Everything in it's place, always looking professional and everything the team need to keep winning.
You will also support the GM and the NZ leadership team with meeting and event planning, and performing additional exec support tasks as needed.RESPONSIBILITIESAreas that play to your strengthsAll the responsibilities we'll trust you with:Provide administration support to the General ManagerEfficiently process assigned tasks (i.e.
meeting schedules & minute taking, email & calendar management, travel bookings, coding and approvals, contract preparation).Manage related budget and associated finance administration, including creation of purchase orders and processing and coding of invoices related to office costsAssist with expensesOrganise LT events (breakaways, offsite meetings, team building)Any other tasks or duties maybe added due to business requirements and where capacity allows.Assist with team breakaways when neededProvide assistance with travel, administrative and ad hoc tasksManage office calendar.
Lead, plan and execute initiatives for regular whole business meetings and celebrations.
Ensure key monthly and yearly business planning deadlines are met and scheduled meetings are diarisedHR – recruitment, payrollManage all office suppliers, including cleaning services, maintenance, hygiene, security etc.Ensure a clean, safe & professional office environment at all timesCoordinate & manage office car parking – ensure garage area is clean and tidyManage security access.
Ensuring access to the carpark, office and warehouse is kept up to dateManage and record employee stock allowancesDoorbird/phone/post/couriers for wider businessEnsure kitchen is stocked with key essentials & kept clean & tidyOrder business cards & stationeryManage consumer request mailboxOrganise company wide eventsFirst line of contact for consumer and customer enquiriesEnsure that the offices are compliant with all Health & Safety regulations.Fulfil the requirements of Fire Warden & coordinate regular fire safety reviews & maintenance of extinguishers & fire alarm systems.Protect yourself, other employees, and visitors from unsafe situations by carrying out your duties in a safe, healthy and responsible manner, in accordance with legislative requirements, and by monitoring the safeness of the workplace.Actively encourage safe and healthy behaviour from work colleagues.Report incidents, including near misses, whether or not these incidents involve injury.Participate in training and practicing safe work methods including the proper use of health and safety equipment.Participate in, and support, any changes to the Red Bull NZ Health & Safety Management SystemParticipate in injury management.Be an active member of the Health & Safety committee.
Taking ownership of relevant office based Health & Safety initiatives.Previous experience in providing administration support and general office managementSkilled in minute takingEvent management experienceBudget management experience would be beneficialMakes things happen, through attention to detail, ability to multi-task and working well under pressureHighly professional, including excellent judgment and high discretionConfidence in dealing with a diverse range of peoplePragmatic, helpful and solution focusedComputer literacy in all Microsoft Office software applicationsAttributes displayed would include: creativity, professionalism, proactivity, high energy, bright, socially savvy, passionate, focused, responsible and committed to excellenceOffice Manager / Assistant to Exec TeamRed BullGiving wiiings to people and ideas since 1987In the 1980s Dietrich Mateschitz developed a formula known as the Red Bull Energy Drink.
This was not only the launch of a completely new product, in fact it was the birth of a totally new product category.
What drives usChasing our potentialSince the early days of Red Bull, an entrepreneurial mindset has always guided our approach to work and the environment we create:MeaningFind your meaning and use your strengths to achieve itThe bigger reason why you work.
To contribute and add value to something or someone.Freedom & ResponsibilityTake real responsibility for yourself and your work.To have the freedom to work on something the way you want to.MasteryLove life, love work, love to challenge yourselfTurn your talents into strengths to become excellent at what you do.

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