Executive Assistant

7 days ago

New Plymouth, New Zealand Taituara Full time

Thank you for your interest in this position.
We have received your application from Indeed, so the first step of your application is complete.
To finish your application we will email you further details.
Executive Assistant - Corporate InnovationKo wai matou - Who are we Te Kaunihera-a-rohe o Ngamotu - New Plymouth District Council is a local government organisation located in the heart of New Plymouth. Our vision is to be the Sustainable Lifestyle Capital, and our district boasts a spectacular natural beauty from Taranaki Maunga to the moana. In 2021, we were awarded the most liveable city (for a population between 75,000 and 150,000) by the International Awards for Liveable Communities. We work collaboratively with iwi, Government, not-for-profits and businesses to achieve outcomes that benefit our community.
Te aheinga - The opportunity Are you a proactive, emotionally intelligent professional with a knack for problem-solving? Do you thrive in fast-paced, dynamic environments and enjoy supporting senior leadership?
We are looking for an Executive Assistant to support our General Manager - Corporate Innovation. In this pivotal role, you will be the right-hand person, ensuring the smooth operation of the Corporate Innovation team and enabling the General Manager to focus on driving forward key strategic initiatives.
This role is central to the success of our Support Services functions, and you will be expected to anticipate the needs of the General Manager, providing resources, information, and solutions to support their leadership efforts. With competing demands, tight deadlines, and a constantly evolving work environment, you'll need to stay ahead of the game while maintaining a high degree of accuracy and efficiency.
Key Responsibilities: Provide professional, high quality executive support and secretarial services, administration coordination and project support to the General Manager to maximise efficiency and effectiveness.Administration coordination to include (but not limited to) travel, diary and email management, administration system management, meeting coordination and minute taking to meet expectations and ensure compliance with relevant policies and procedures.Assist with the preparation and presentation of key Group documents, any reporting obligations and communication requirements to both internal and external customers that meet General Manager's expectations.Identify opportunities for process improvement which deliver better services to the Group's customers and more effective and efficient ways of working.Have experience with information systems and the ability to assist with the Groups payment processing to meet requirements and timeframes.Effective handling of confidential and sensitive information.Actively ensure that legislative requirements and Council policies and procedures are fulfilled, particularly in relation to all key relevant legislation.Proven experience as an executive assistant or in a similar administrative role.Excellent organisational and time management skills, with the ability to prioritize tasks effectively.Strong written and verbal communication skills, with a keen eye for detail.Proficiency in using Microsoft Office Suite and other relevant software.Adaptability and a proactive approach to problem-solving.Ability to handle confidential information with discretion.Dealing with a diverse range of people.Assisting with project management or event management.He aha ai a Taranaki? - Why Taranaki? With the stunning Mt Taranaki as a backdrop and the warm iron sands along our coast, it is no wonder Taranaki is one of the best regions in New Zealand and the world. In Taranaki it's easy to achieve an enviable lifestyle without having to compromise your career. Our regions' dynamic surf, multitude of parks and gardens, iconic walkways, major events calendar and mountain playground make this the place to live
Ou matou rourou - What we offer At the New Plymouth District Council we aim to create and sustain a truly rewarding workplace environment for our staff including solid career pathways, learning and development opportunities as well as personal and professional development.
You can expect to start in this permanent, full-time role with us between $68,340 and $75,768. We have also put together an 'Our Peoples Package' that spans wellbeing, development, benefits, culture and recognition.
If you think this sounds like you, then we would love to hear from you
Applications close on Sunday, 13 October 2024.

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