Executive Assistant

2 months ago


New Lynn, New Zealand Excel sales ltd Full time

Performs liaison, coordination and organisational tasks in support of Managers and Professionals.

Duties & Responsibilities

Ø Work closely with the Director of the Organisation.

Ø Liaising and communicating with clients on behalf of the Director, taking notes, appointments, message that requires urgent attendance by the Director.

Ø Ensuring that all information and documents relating to the Company matters, attended by the Director or others is maintained and sorted with strict confidentiality.

Ø All urgent appointments have to be brought to the attention of the Director and notified accordingly.

Ø o Telephone calls should be screened, if Director is away or in a meeting but requires attendance and contact other senior executive staff to action these matters, making travel arrangements, maintaining appointment dairies.

Ø Assist and Train any junior clerical or secretarial staff, if required to do so.

Ø Ensure that all Health and Safety operations manual of the company updates and brought to the attention of the Director.

Ø Maintaining health & safety, leave records, training documents and expenses related to fuel and office.

Ø Assisting Director to make decisions on crucial matters.

Ø Acting as an interface between the client and the teams.

Ø Managing payroll, orientation and generating bonus reports.

Ø Ensuring timely updates are sent to all employees forwarded by clients/directors.

Ø Planning and organising events, functions and meetings within defined staff budget.

Ø Co-ordinating and maintaining rosters/ timesheets with respect to NZ legislation

Ø Creating SOP and other policy documents to be used by all team members.

Ø Maintaining strong relationships with clients, directors and employees.

Ø Following up on any info required by the Clients/ Directors related to Sales process.

Ø Prioritising tasks for the director to act upon.

Ø Maintaining proper stock/ essential equipment, negotiating prices with suppliers for equipment and liaising for payments.

Skills, Qualification and Experience

Tertiary Qualification in Business/ Management

Exceptional communication skills

Good Time management skills

Must have a relevant work experience

Pay: $30.00 - $32.00 per hour

Expected hours: 32 per week

Schedule:

- Shift work


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