Personal Assistant

2 days ago

Christchurch, New Zealand Kiwi Health Jobs Full time

Mo te tunga | About the roleWe are seeking a highly organized and proactive Personal Assistant to support the Surgical Services Manager, (currently covering Ophthalmology & Urology. In this critical role, you will ensure efficient communication, manage administrative tasks, and help maintain the smooth functioning of the office. You will also play a key role in managing relationships and enabling the achievement of business objectives in accordance with Health NZ Te Whatu Ora policies.This position is permanent part-time working 20 hours per week. The days are Monday to Friday, the hours are negotiable between 7.30 am to 4.30pm.As part of the Administration and Clerical Pay Equity Claim settlement this role has been mapped to National Band 5/Profile 5For further information about the administration and clerical pay equity settlement please follow the link below:PSA National Health Administration Collective Agreement - FINAL (tewhatuora.govt.nz)Key Responsibilities:Provide confidential administrative support to the Clinical Director and Service ManagerDraft, circulate, and manage communications on behalf of the officeSchedule meetings and maintain the on-call and RMO rostersTake minutes during key meetings and distribute them promptlyProactively manage issues and ensure smooth daily operations in the absence of the Director and ManagerBuild effective relationships and liaise with hospital staff to ensure objectives are metStay updated on organizational policies and facilitate their applicationHandle data entry and ensure accuracy in maintaining office recordsNga pukenga me nga wheako | Skills and experienceEssential Skills & Experience:Advanced proficiency with Microsoft Office Suite and Outlook MailExcellent customer service skills with a friendly and professional demeanorProven experience as a minute-taker in meetingsStrong data entry skills with high accuracyAbility to work under pressure, prioritize tasks, and meet deadlinesDesirable Skills & Experience:Previous experience as a Personal Assistant to a senior managerFamiliarity with Health NZ systems such as Oracle, Microster, and patient management systemsExperience in digital transcription and managing complex rostersKnowledge of the health sector, particularly ophthalmologyRelevant qualifications in Business Administration or a related fieldPersonal Attributes:Ability to maintain confidentiality and integrity at all timesCalm and capable of handling challenging situations under pressureStrong interpersonal skills with the ability to communicate at all levelsA self-motivated, proactive approach with excellent problem-solving abilitiesProfessionalism in dealing with diverse staff behaviors and organizational dynamicsJoin us in making a difference in the ophthalmology department at Christchurch HospitalMo matou | About Us"Ko nga tangata, te matua mahi - Putting people at the heart of all we do"We are committed to honouring Te Tiriti o Waitangi and its principles by ensuring our partnership with Maori are at the forefront of all our conversations. We believe in improving, promoting, and protecting the health and well-being of the Canterbury and the West Coast community.The culture at Te Whatu Ora (Health NZ) Waitaha Canterbury, is driven by our a Matou Uara (Our Values):Care and respect for others - Manaaki me te whakaute i te tangata.Integrity in all we do - Hapai i a matou mahi katoa i runga i te pono.Responsibility for outcomes - Te Takohanga i nga huaNga hua | Benefits of working at Te Whatu Ora (Health NZ)When you work at the Te Whatu Ora (Health NZ), you are part of a wider whanau that will support you along your journey. We offer great coaching, mentoring and learning outcomes for all staff. We are always improving our facilities across all campuses and have amazing discounts from select retailers, restaurants and businesses. At Health NZ Te Whatu Ora, you are part of something greater than yourself and encouraged to be your unique selfTono inaianei | Apply NowOnly applications submitted via our career site will be accepted, therefore please apply directly on our career site here.Please note applications will be reviewed as they are received, and this job vacancy could close prior to the closing date.Please apply only if you have the legal right to work and live in New Zealand if you do not hold the legal right to live and work in New Zealand your application will be declined.Contact Kerri McCarthy on ****** for additional information.We have a range of clinical and non-clinical roles at Te Whatu Ora (Health NZ) Waitaha Canterbury, there could be a place for youPlease visit our careers website for other roles and find your ideal fit within the Te Whatu Ora (Health NZ) Waitaha CanterburyNau mai, haere mai, tauti maiPosition descriptionApply nowShare
#J-18808-Ljbffr

  • Personal Assistant

    6 months ago

    Christchurch, New Zealand JOYFUL RESTAURANT LIMITED Full time

    Personal Assistant Location: Christchurch Working Hours: 30 - 40 hours per week Hourly Rate: $30.00 - $31.50, or based on experience Position Overview: As a Personal Assistant at Joyful Restaurant, you'll be the pivotal support for the Managing Director, managing schedules, and communications, and ensuring efficient operations. With a minimum of three...

  • Personal Assistant

    6 months ago

    Christchurch, New Zealand GO HOME INVESTMENT LIMITED Full time

    We are looking for 1 full time competent Personal Assistant. **Key responsibilities**: Provide a high standard of general support and administrative services Liaison with other staff and clients according to the director’s instructions Act as the point of contact between the directors and clients/stakeholders Assist the Director with CAD...

  • Personal Assistant

    6 months ago

    Christchurch, New Zealand Christchurch City Council Full time

    Are you ready to embark on a journey of unparalleled growth and service? Join an organisation where countless opportunities as a Personal Assistant await.Step into a world of challenge, variety and community focus and elevate your career and make a meaningful impact. At the Christchurch City Council each day brings new challenges and opportunities to...

  • Personal Assistant

    2 months ago

    Christchurch, New Zealand Health New Zealand - Te Whatu Ora Full time

    Looking for a change and thrive in a fast-paced environment?_ If so, we are seeking an experienced personal assistant to join us and support our busy Perioperative Service Manager and Anaesthetic Technician Service Manager who ensure integrated care across the full patient pathway, before, during and after their surgery. **Mō te tūnga | About the...

  • Personal Assistant

    2 months ago

    Christchurch, New Zealand Health New Zealand - Te Whatu Ora Waitaha Canterbury Full time

    Looking for a change and thrive in a fast-paced environment?_ If so, we are seeking an experienced personal assistant to join us and support our busy Perioperative Service Manager and Anaesthetic Technician Service Manager who ensure integrated care across the full patient pathway, before, during and after their surgery. **Mō te tūnga | About the...

  • Personal Assistant

    2 months ago

    Christchurch, New Zealand Health New Zealand - Te Whatu Ora Full time

    **Mō te tūnga | About the role** We are seeking a highly organized and proactive Personal Assistant to support the Surgical Services Manager, (currently covering Ophthalmology & Urology. In this critical role, you will ensure efficient communication, manage administrative tasks, and help maintain the smooth functioning of the office. You will also play a...

  • Personal Assistant

    2 months ago

    Christchurch, New Zealand Health New Zealand - Te Whatu Ora Waitaha Canterbury Full time

    **Mō te tūnga | About the role** We are seeking a highly organized and proactive Personal Assistant to support the Surgical Services Manager, (currently covering Ophthalmology & Urology. In this critical role, you will ensure efficient communication, manage administrative tasks, and help maintain the smooth functioning of the office. You will also play a...

  • Personal Assistant

    1 month ago

    Christchurch, New Zealand New Zealand Government Full time

    Join a supportive workplace with excellent team culture and rewarding vision - Exciting challenge that offers the chance to contribute to conservation - Permanent, full-time role which can be based in either Auckland, Wellington, or Christchurch Te Oranga o te Ao Tūroa | Our vision: Nature is thriving in Aotearoa The Department of Conservation Te Papa...

  • Personal Assistant

    3 weeks ago

    Christchurch, New Zealand Kiwi Health Jobs Full time

    Mo te tunga | About the roleWe are seeking a highly organized and proactive Personal Assistant to support the Surgical Services Manager, currently covering Ophthalmology & Urology. In this critical role, you will ensure efficient communication, manage administrative tasks, and help maintain the smooth functioning of the office. You will also play a key role...

  • Personal Assistant

    1 month ago

    Christchurch, New Zealand Department Of Conservation Full time

    * Join a supportive workplace with excellent team culture and rewarding vision * Exciting challenge that offers the chance to contribute to conservation * Permanent, full-time role which can be based in either Auckland, Wellington, or Christchurch Te Oranga o te Ao Turoa | Our vision: Nature is thriving in Aotearoa The Department of Conservation Te Papa...

  • Personal Assistant

    4 weeks ago

    Christchurch, New Zealand Cgr Services Full time

    Join a supportive workplace with excellent team culture and rewarding vision.Exciting challenge that offers the chance to contribute to conservation. This is a permanent, full-time role which can be based in either Auckland, Wellington, or Christchurch.Te Oranga o te Ao Turoa - Our vision: Nature is thriving in Aotearoa. The Department of Conservation Te...

  • Personal Assistant

    4 weeks ago

    Christchurch, New Zealand Cgr Services Full time

    Join a supportive workplace with excellent team culture and rewarding vision.Exciting challenge that offers the chance to contribute to conservation. This is a permanent, full-time role which can be based in either Auckland, Wellington, or Christchurch.Te Oranga o te Ao Turoa - Our vision: Nature is thriving in Aotearoa. The Department of Conservation Te...

  • Personal Assistant

    2 days ago

    Christchurch, New Zealand This Is An It Support Group Full time

    Join a supportive workplace with excellent team culture and rewarding visionExciting challenge that offers the chance to contribute to conservationPermanent, full-time role which can be based in either Auckland, Wellington, or ChristchurchTe Oranga o te Ao Turoa | Our vision: Nature is thriving in AotearoaThe Department of Conservation Te Papa Atawhai (DOC)...

  • Personal Assistant

    21 hours ago

    Christchurch, New Zealand This Is An It Support Group Full time

    Join a supportive workplace with excellent team culture and rewarding visionExciting challenge that offers the chance to contribute to conservationPermanent, full-time role which can be based in either Auckland, Wellington, or ChristchurchTe Oranga o te Ao Turoa | Our vision: Nature is thriving in AotearoaThe Department of Conservation Te Papa Atawhai (DOC)...

  • Personal and Executive Assistant’s

    6 months ago

    Christchurch, New Zealand Madison Recruitment Full time

    Utilise your previous experience - Work in exciting, fast paced industries - Grow your local networks and connections **About the Company & Culture**: We are currently seeking expressions of interest for a range of both temporary and permanent personal and executive assistant roles. **Day to day responsibilities**: - Diary management - Producing...

  • Personal Assistant

    6 months ago

    Christchurch City, Canterbury, New Zealand Calder Stewart Full time

    **Who Are We** Calder Stewart is a nationwide leader in developing property and building solutions for New Zealand’s industrial and commercial markets. Every year our team of around 450 people deliver outcomes for local, national, and international clients by building many of the largest and most complex projects across the country. A family-owned...

  • Personal Assistant to Nurse Manager

    5 months ago

    Christchurch, New Zealand Te Whatu Ora – Health New Zealand Waitaha Canterbury Full time

    **Personal Assistant to Nurse Manager, Nursing Workforce Development & Administrator - Postgraduate Education - Fulltime, Permanent - Te Whatu Ora Waitaha - Manawa Building** - Diverse range of administration, office support and personal assistant responsibilities - Play a crucial role in supporting the Nurse Manager Nursing Workforce Development and...

  • Judges Personal Assistant

    6 months ago

    Christchurch, New Zealand New Zealand Government Full time

    Judges Personal Assistant - Christchurch District Court Permanent, Full time Te whiwhinga mahi/The Opportunity Thanks to your impressive organisational skills and impeccable spelling and grammar, you, together with colleagues, will provide efficient and effective administrative secretarial support to the Judges at the Christchurch District Court. Your goal...

  • Judges Personal Assistant

    6 months ago

    Christchurch, New Zealand New Zealand Ministry of Justice Full time

    **Judges Personal Assistant - Christchurch District Court** - Permanent, Full time_ **Te whiwhinga mahi/The Opportunity** Thanks to your impressive organisational skills and impeccable spelling and grammar, you, together with colleagues, will provide efficient and effective administrative secretarial support to the Judges at the Christchurch District...

  • Personal Assistant

    8 months ago

    Christchurch, New Zealand Stellar Recruitment Full time

    Elevate Home Comfort Innovation with NZ Firm. - Sockburn Location, Surrounded by a Dynamic Team with Growth Opportunities. - Need Strong Organization Skills, Adaptability, Admin Experience & Teamwork. - Sockburn Location - Career Progression Available **About the Company**: Our client is a pioneering company in New Zealand, dedicated to revolutionizing home...