Personal Assistant

1 month ago

Christchurch, New Zealand Health New Zealand - Te Whatu Ora Waitaha Canterbury Full time

Looking for a change and thrive in a fast-paced environment?_ If so, we are seeking an experienced personal assistant to join us and support our busy Perioperative Service Manager and Anaesthetic Technician Service Manager who ensure integrated care across the full patient pathway, before, during and after their surgery.

**Mō te tūnga | About the role**

**Personal Assistant to**:

- ** Perioperative Service Manager**:

- **Anaesthetic Technician Service Manager**

This role supports the Perioperative Service Manager and Anaesthetic Technician Service Manager on the Christchurch Campus, ensuring efficient communications and adherence to Health New Zealand l Te Whatu Ora policies, processes, and tools.

This includes proactive issues management and relationship management to enable the achievement of the Perioperative Service and Anaesthetic Technician Service Managers priorities and business objectives.

**Key Responsibilities**:

- Support the managers to perform their roles effectively, anticipating their needs.
- Engage strong interpersonal relationship skills including being able to seamlessly balance courtesy and assertiveness in professional communications
- Utilise your good organisational skills when managing calendars, calls, and messages, assisting managers with organising and prioritising their work, including ensuring time frames are met for urgent assignments.
- Actively manage and navigate future milestones across daily, weekly, and monthly horizons
- Ensure communications are triaged and managed effectively
- Maintain an effective information and data processing, filing, retrieval, and management system
- Deliver on disparate tasks including adjusting to accommodate things urgent or unexpected.
- Keep abreast of technology

**Ngā pūkenga me ngā wheako | Skills and experience**

**Essential Qualifications and Experience**:

- Proven experience as a personal assistant to a senior manager
- Intermediate/Advanced user of Outlook Mail, Microsoft Word, Excel, PowerPoint
- Demonstrated strong customer focus
- Experienced minute taker
- Ability to accurately transcribe (digital dictation)
- Well-informed, and systems/internet savvy
- Proven experience at embracing new skills and supporting others to succeed
- Experience with rostering and travel booking systems

**Desired Qualifications and Experience**:

- Previous experience in the health sector
- Experienced in using project management software
- Qualification in people management or business/information processes.

**Mō mātou | About Us**
- “Ko ngā tāngata, te mātua mahi_ - _Putting people at the heart of all we do”_

We are committed to honouring Te Tiriti o Waitangi and its principles by ensuring our partnership with Māori are at the forefront of all our conversations. We believe in improving, promoting, and protecting the health and well-being of the Canterbury and the West Coast community.

The culture at Health NZ Waitaha Canterbury, is driven by our **ā Mātou Uara (Our Value**s)**:

- Care and respect for others - Manaaki me te whakaute i te tangata.
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te pono.
- Responsibility for outcomes - Te Takohanga i ngā hua

**Ngā** **hua | Benefits of working at Health NZ Te Whatu Ora**

When you work at the Health NZ, you are part of a wider whānau that will support you along your journey. We offer great coaching, mentoring and learning outcomes for all staff. We are always improving our facilities across all campuses and have amazing discounts from select retailers, restaurants and businesses. At Health NZ, you are part of something greater than yourself and encouraged to be your unique self

We have a range of clinical and non-clinical roles at Health NZ Waitaha Canterbury, there could be a place for you

Please visit our careers website for other roles and find your ideal fit within the Health NZ Waitaha Canterbury

**Nau mai, haere mai, tauti mai**

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