Personal Assistant

4 days ago

Christchurch, New Zealand Christchurch City Council Full time

The Head of Vertical Capital Delivery is looking for a talented, energetic and experienced Personal Assistant who is adaptable and organised and will keep him one step ahead.

Are you looking for an opportunity to have your day filled with a blend of thrilling challenges, creative problem-solving, and the satisfaction of knowing that you're making a real difference? Then come and join our passionate Vertical Capital Delivery team, who are committed to bringing projects to life.

This is more than a typical PA role as you will be given the chance to make an impact, and see your ideas valued and put into action.

Here at the Christchurch City Council, we know our strength comes from our people, working together as one team to deliver our services. When you join us, you will be getting involved first hand, by providing reliable information to our community.

**About the role**:
It goes without saying that your initiative, self-motivation, and energy will see you hit the ground running in this role. With your can-do attitude and your engaging and personable manner, you will no doubt have the ability to connect and collaborate with a wide range of people.

Your responsibilities will include:

- Be the right-hand person to the Head of Unit, providing top-notch PA support to keep things running like clockwork.
- Masterfully manage the Head of Unit's schedule, making sure they're always at the right place at the right time.
- Attend meetings and undertake minute taking functions including preparation and maintenance of documents, reports and presentations.
- Take charge of important document preparation and secretarial duties, ensuring accuracy and timely completion.
- Communication - you are the gatekeeper and need to be screening and prioritising communications.
- Build effective and positive relationships with internal and external stakeholders.
- Be the go-to guru for the team and be on the ready to assist the team with tasks as they arise.

**About you**:
You'll naturally be able to effectively anticipate the needs of your manager, have the ability to balance conflicting priorities and provide innovative solutions, all at the same time as ensuring our key partners, stakeholders and internal customers receive the best possible service.

You will also demonstrate and have the following skills and experiences:

- Exceptional organisational skills - you have everything neatly filed and at your fingertips
- A knack for time management - you can juggle priorities effortlessly.
- Stellar interpersonal skills - you're comfortable engaging with a diverse group of professionals.
- Keen attention to detail - nothing escapes your watchful eye.
- Initiative and adaptability - you're always looking for ways to improve processes and systems.
- A team player with a positive attitude - your can-do spirit brightens up any room.
- A true champion of our company values of Service, Accountability, Integrity, and Engagement.
- You will be kept busy with tasks such as diary management, taking minutes/actions at meetings and actively managing a busy inbox.
- 5 years' experience as a Personal Assistant and/or business administration within a large organisation with at least 3 years providing support to a Senior Manager
- Strong attention to detail coupled with the ability to effectively prioritise tasks and manage time.
- Ability to exercise discretion when dealing with confidential/ sensitive work.
- Experience in managing senior executive internal relationships in both formal and informal contexts.

**What you'll get in return**:
We are committed to ensuring a healthy work-life balance for our employees and offer a range of professional development trainings to help you grow in your career.

There are variety of benefits available to Council staff, from health schemes to retail discounts.

Feel like you don't meet every single requirement of the job description?

**Additional information**:

- _ Hours of work_ - Fulltime Permanent Position
- _ Location_ - This position is primarily based at 53 Hereford Street, Christchurch_
- Salary - To be discussed with the successful applicant

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