Personal Assistant

2 weeks ago


Auckland, New Zealand Consult Recruitment Full time

14 October 2024
Personal Assistant October 14, 2024 by 0 Comments We are representing a premier membership organisation within the professional services sector, with a network of over 500 members across New Zealand. Our client offers frequent educational training and networking events, in person nationwide and online, to equip their members with the tools and support needed to excel in their specialised fields.

Due to growth, our client is seeking an Administrator/Personal Assistant on a part-time basis of 20 hours per week.
Working closely with the Executive Director and Senior Leaders, this role is pivotal in managing events from start to finish and providing essential administrative support. You'll also play a key role in providing support as required for the association's flagship annual 3-day conference.

This mandate is for a 12 month fixed term, with a potential for the role to be made permanent.
Key Responsibilities:
End to end PA and support duties for the Executive Director.
Record and stream presentations live, editing and uploading recordings to the website.
Maintain accurate membership records and manage the membership database.
Process invoices, manage expenses, and complete general administrative tasks.
Process new member applications and manage membership queries.
Keep the association's website content current and relevant.
Provide operational support for the 3-day annual conference.
Draft and compile board papers for monthly meetings.
Manage diaries and coordinate meetings for senior leadership.
Provide support to the Board and Executive Director with other key tasks as needed.
Coordinate end-to-end corporate events, ensuring flawless execution.
Handle event logistics including invites, registration, speakers, venue coordination, and post-event follow-up.
What We're Looking For:
Proficiency in Zoom and Teams, especially in webinar hosting and registration management.
Excellent organisational and multitasking skills.
Self-motivated with the ability to work independently with minimal supervision.
Strong interpersonal and communication skills, ability to engage with senior stakeholders.
Proven experience in corporate event management.
Working Hours:
Part-time, 20 hours per week, primarily remote.
Two days per month on-site in Auckland, based on-site at our member's premises in Central Auckland.
Quarterly travel to Wellington and/or Christchurch as per business requirements.
Availability to work until 7pm in Auckland CBD on the second Wednesday of each month.
Flexibility for remote work during non-event weeks.
This role is ideal for someone with a background in client services, administrative, hospitality or customer care, who thrives in a high-touch, member-centric environment.

This would be a perfect role for parents looking to return to the workforce. Due to the unique nature and business needs of this mandate; we will only consider Auckland based candidates.

In order to be considered you would need to hold the necessary working rights.

Keen to chat before applying? Please reach out to Harry Dev Singh to discuss this role in full confidence.

Harry Dev Singh
e: ******

#J-18808-Ljbffr


  • Personal Assistant

    4 weeks ago


    Auckland, New Zealand Topline Services Ltd Full time

    Employment Location (or multiple Locations): AucklandJob Title: Personal AssistantVacancy number: 1Employment type: Permanent full timeMinimum guaranteed hours of work per week: 30 hoursMaximum hours of work per week: 50 hoursMinimum hourly rate (low salary range): $29.66/hourMaximum hourly rate (high salary range): $35/hour We are looking for a Personal...

  • Personal Assistant

    2 months ago


    Auckland, New Zealand KIWI SECURITY NZ LIMITED Full time

    Personal Assistant About us Kiwi Security NZ Ltd is a New Zealand owned and operated top security company in based in Auckland. We specialise in alarm installations monitoring CCTV installations Access Control and Intercom Services for commercial and residential properties.  About the role: Key responsibilities are as the following: Delegating and...

  • Personal Assistant

    2 months ago


    Auckland City, New Zealand Raystech Group NZ Limited Full time

    Employment Location (or multiple Locations): Auckland Job Title: Personal Assistant Vacancy number: 1 Employment type: Permanent full time Minimum guaranteed hours of work per week: 40 hours Maximum hours of work per week: 50 hours Minimum hourly rate (low salary range): $29.66/hour Maximum hourly rate (high salary range): $35/hour We are looking for...

  • Personal Assistant

    2 days ago


    Auckland, New Zealand Figured Full time

    **Job Title: Personal Assistant** **Company: Figured** **Location: Hamilton, Waikato, NZ** **Job Type: Part-Time** **Seniority: Entry Level** **Years of Experience: 0** ### Job Description: Figured is seeking a motivated and enthusiastic Personal Assistant to join our dynamic team in Hamilton.This is an excellent entry-level position for individuals looking...

  • Personal Assistant

    5 months ago


    Auckland City, New Zealand ERG Recruitment Full time

    Permanent opportunity - Flexible working arrangement - Ponsonby Are you ready to elevate your career and become an indispensable asset to a thriving accounting firm? Look no further than our client as they are seeking a passionate and driven Personal Assistant to join their reputed brand. **Company Overview**: Our client is a prominent accounting firm...

  • Personal Assistant

    5 months ago


    Auckland City, New Zealand Kids World Education Group Full time

    Fantastic opportunity for an experienced Personal Assistant to support the Director within a large ECE organisation. As the Personal Assistant to the Director, you will play a pivotal role in supporting the director in the daily operations of our centers. Your responsibilities will include: **Responsibilities**: - Manage calendars, schedule appointments,...

  • Personal Assistant

    2 months ago


    Auckland City, New Zealand KIWI SECURITY NZ LIMITED Full time

    **Personal Assistant** **About us** **Kiwi Security NZ Ltd is a New Zealand owned and operated top security company in based in Auckland. We specialise in alarm installations monitoring CCTV installations Access Control and Intercom Services for commercial and residential properties.** **About the role**: **Key responsibilities are as the following**: -...

  • Personal Assistant

    2 months ago


    Auckland City, New Zealand Topline Services Ltd Full time

    Employment Location (or multiple Locations): Auckland Job Title: Personal Assistant Vacancy number: 1 Employment type: Permanent full time Minimum guaranteed hours of work per week: 30 hours Maximum hours of work per week: 50 hours Minimum hourly rate (low salary range): $29.66/hour Maximum hourly rate (high salary range): $35/hour   We...

  • Personal Assistant

    5 months ago


    Auckland City, New Zealand Auckland Council Full time

    **Join Our Team: Personal Assistant Opportunities Await!** **He angitūtanga: The opportunity** Are you an experienced Personal Assistant seeking your next challenge? If you thrive in a fast-paced environment and excel at supporting senior stakeholders, we have the perfect position for you! Join our team of approximately 50 talented individuals who are...

  • Personal Assistant

    5 months ago


    Auckland City, New Zealand TAS NZ BAY LIMITED Full time

    As a Personal Assistant to the Owner, you will play a crucial role in the success of our firm. You will be the right hand to the Owner, responsible for providing administrative support and ensuring the smooth operation of daily tasks. This is a unique opportunity to work closely with an experienced entrepreneur in the service industry. **Key...

  • Personal Assistant

    2 days ago


    Auckland, New Zealand International College Of Auckland Full time

    The role of Personal Assistant is essential in welcoming and supporting Chinese visitor during their stay in New Zealand. This position is ideal for university students, especially those in their third year, who are keen to connect with diverse cultures. Duration: 3 months (from late November to late February) Key Responsibilities: Assist Chinese visitor by...

  • Personal Assistant

    3 days ago


    Auckland, New Zealand International College Of Auckland Full time

    The role of Personal Assistant is essential in welcoming and supporting Chinese visitor during their stay in New Zealand. This position is ideal for university students, especially those in their third year, who are keen to connect with diverse cultures.Duration: 3 months (from late November to late February)Key Responsibilities:Assist Chinese visitor by...

  • Personal Assistant

    2 months ago


    Auckland City, New Zealand Auckland Council Full time

    **Be the driving force behind a fast-paced office**: - **Showcase your organizational prowess**: - **Become the right-hand support to leadership** **He angitūtanga: The opportunity** Are you an experienced Personal Assistant/Administrator seeking your next challenge? If you thrive in a fast-paced environment, enjoy being the first port of call for...

  • Personal Assistant

    5 months ago


    Auckland City, New Zealand Madison Recruitment Full time

    Are you seeking a part-time role with flexible hours and the opportunity to work with a prestigious family-run investment firm? Look no further! We are currently hiring for a **part-time Personal Assistant position, **offering an excellent work-life balance.. Based in Greenlane, our firm specialises in Property Investment and Landlord Services, they were the...

  • Personal Assistant

    5 months ago


    Auckland City, New Zealand Emergent Full time

    3 month contract - Amazing CBD location - 3rd July start date Our client is looking for a confident and approachable Personal Assistant in a dynamic and forward thinking business. In this role you will support three Directors. It would suit someone that is looking to take a step up into a large business. This is a unique setting, in a vibrant, fun and fast...

  • Personal Assistant

    5 months ago


    Auckland City, New Zealand 84 recruitment Full time

    We are looking for a Personal Assistant to join a leading real estate team based in vibrant and coastal Takapuna, Auckland. The agency is committed to delivering exceptional service and results to their clients in the ever-evolving real estate market. They take pride professionalism, integrity, and dedication to exceeding expectations and are award winning...

  • Personal Assistant

    4 months ago


    Auckland City, New Zealand TPH Corporation Full time

    Position: Personal Assistant Location: Dhahran, KSA Sector: Oil & Gas Discipline: Office Management Vacancy Type Permanent Full-Time Package: Re Location Package Tax-Free Our valued prestige petroleum client the largest petroleum enterprise in the world Saudi Aramco is recruiting for a Personal Assistant to work in the Eastern Province of the Kingdom...

  • Personal Assistant

    5 months ago


    Auckland City, New Zealand HAYS Full time

    Great opportunity for an experienced Personal Assistant to join a great team in CBD! **Your new company** Our client is an international consultancy practice with over 2000 employees in the UK, Europe, China, South East Asia, North America, India, Australia, and NZ, providing specialist cost, sustainability, project management, facilities management and...

  • Personal Assistant

    2 months ago


    Auckland City, New Zealand Zan services limited Full time

    Excellent opportunity to join a successful and well-established Auckland based company and become a part of a great team. **This job is required to perform**: - Duties and responsibilities include, but are not limited to the following:_ - Manage and organize schedules, appointments, and meetings. - Prepare and edit documents, reports, and pressentations as...

  • Personal Assistant

    2 months ago


    Auckland City, New Zealand Eminent Vision limited Full time

    **Personal Assistant** Position title: Personal Assistant Rate of Pay: From $29.66 to $30.00 Minimum guaranteed hours of work: 30 hours per week Location of the job: Auckland The duties of this position are: - Relevant three-year work experience or a relevant qualification - liaising with other staff on matters relating to the organisation's...