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Personal Assistant

1 month ago

Auckland other, New Zealand BEST SKILLS LIMITED Full time

We are specializes in providing services such as tiling, waterproofing, floor preparation, and underfloor heating. Now, we are seeking for 1 highly organized and efficient Personal Assistant to provide administrative and secretarial support to our company. 
The ideal candidate must have 3 years of relevant work experience OR
have qualification of NZQF Level 5 OR
In certain cases, practical experience and/or on-the-job training may be necessary in conjunction with formal qualifications.
Duties: 
·       Coordinate appointments and meetings with clients and suppliers, serving as a point of contact for matters relating to the company's operations.  
·       Conduct research and prepare high-quality reports, briefing notes, memoranda, correspondences, and other essential documents pertinent to the company's projects and operational activities.  
·       Maintain confidentiality and oversee the organization of files and documents related to client projects, contracts, and supplier agreements.
·       Provide secretarial support as needed, including attending meetings, taking accurate meeting minutes, and effectively managing appointment diaries alongside making travel arrangements for the company's staff and management.
·       Handle incoming and outgoing mail, meticulously file correspondences, and maintain detailed records pertinent to company projects and operations.
·       Professionally screen telephone calls and adeptly manage inquiries from clients, suppliers, and other stakeholders.
   Skilfully transcribe dictations of letters and other documents from the company's management and staff, ensuring accuracy and prompt execution.
·       Offer supervision and support to other secretarial and clerical staff as necessary, ensuring smooth workflow and adherence to established guidelines and procedures
 
If you believe you are the best fit for this role and possess exceptional communication and organizational skills, as well as the ability to manage confidential information and prioritize tasks in a fast-paced environment, please submit your resume on MyJobSpace.