Personal Assistant

6 hours ago

Auckland, New Zealand Figured Full time

**Job Title: Personal Assistant** **Company: Figured** **Location: Hamilton, Waikato, NZ** **Job Type: Part-Time** **Seniority: Entry Level** **Years of Experience: 0** ### Job Description: Figured is seeking a motivated and enthusiastic Personal Assistant to join our dynamic team in Hamilton.
This is an excellent entry-level position for individuals looking to start their career in a supportive environment.
As a Personal Assistant, you will play a vital role in enhancing the productivity of the organization by providing administrative support and performing various tasks that help the team achieve its goals.
### Key Responsibilities: - **Administrative Support:** - Manage and maintain the schedules of senior team members, including arranging meetings and coordinating appointments.
- Organize and file documents, maintaining an efficient filing system, both digital and physical.
- Prepare and distribute communications, including emails, memos, and reports as needed.
- **Research and Analysis:** - Conduct research on various topics as assigned, compiling findings in a clear and concise format.
- Assist in preparing presentations and proposals by gathering relevant data and materials.
- **Communication:** - Serve as the first point of contact for visitors and clients, providing excellent customer service and assistance.
- Facilitate effective communication between departments by relaying information and updates promptly.
- **Logistical Coordination:** - Assist with travel arrangements including booking flights, hotels, and transportation, ensuring cost-effectiveness and efficiency.
- Help organize company events and meetings, managing logistics to ensure smooth execution.
- **Adaptability and Problem Solving:** - Adjust priorities and tasks as necessary in a fast-paced environment, demonstrating flexibility in addressing changing needs.
- Identify areas for improvement within administrative processes and suggest possible solutions.
### Requirements: - **Education:** - High school diploma or equivalent; higher education or relevant coursework is a plus.
- **Experience:** - No prior experience required.
A willingness to learn and grow within the role is essential.
- **Skillset:** - Strong research skills and ability to compile and analyze information effectively.
- Proficient in basic computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational skills with a detail-oriented approach to all tasks.
- **Personality Traits:** - Hardworking and dedicated, displaying a strong commitment to achieving job responsibilities.
- A proactive mindset with a desire to contribute positively to the team and the organization.
- **Soft Skills:** - Exceptional adaptability to changing circumstances and openness to feedback.
- Strong interpersonal communication skills, with the ability to interact professionally with internal staff and external parties.
### Benefits: - Competitive salary with opportunities for growth.
- Company transportation provided for work-related travel.
- Retirement plan to help you secure your future.
- Paid Time Off (PTO) to promote a healthy work-life balance.
### Working Environment: At Figured, we foster a culture that promotes equality and fairness for all employees.
We believe that a diverse workplace contributes to creativity and growth and we are committed to building an inclusive environment.
### Application Deadline: Please submit your application by **October 26, 2024**.
### Equal Opportunity Statement: Figured is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
We encourage applications from individuals of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.

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