Senior Executive Assistant

4 weeks ago

Wellington City, New Zealand New Zealand Government Full time

Mō te tūnga | About the role
Your primary focus will be to provide high-quality executive assistance to our Commander, Logistics. This position is responsible for ensuring that critical administration tasks for the commander are actively managed.

**Key responsibilities**:

- Actively managing diary, meeting requests and coordinating correspondence;
- Providing full secretarial services including the preparation and management of documents;
- Liaising with, and maintaining close working relationships across, the senior levels of the NZDF and other Government agencies; and
- Ensuring smooth running of the Commander's day, including anticipating information requests and organisational demands.

Ngā pūkenga me ngā wheako | Skills and Experience
You will have proven experience providing executive or personal assistance to a senior executive. An independent self-starter, you will take ownership of the role to work collaboratively. Possessing strong relationship-building skills, you will be able to communicate effectively bridging the gap between the commander and internal/external stakeholders.

**You will also have**:

- Proven prioritisation, planning and organisation skills;
- Excellent communication and interpersonal skills, both written and verbal;
- A proactive approach to tasks, to ensure action is taken and the leadership team is kept informed;
- An ability to work with confidential and commercially sensitive information, discretion is key;
- Flexibility and adaptability, with a strong customer focus and growth mind-set;
- Knowledge and proficiency in using MS Office Suite in particular, Outlook, Word, PowerPoint & SharePoint; and
- Experience in using SAP (advantageous, desirable but not essential).

Mō mātou | About Us
Defence Logistics Command (DLC) supports the NZDF by providing logistics (maintenance, repair and overhaul (MRO)), most supply chain and warehousing operations (SCWO), and shared services to the single Services and HQ Joint Forces NZ. DLC provides logistics policy and advice internally to the NZDF and externally to NZDF's stakeholders on an All of Government (AoG) basis. DLC is responsible for multi-national logistics policy and implementation through a series of bi-lateral and multilateral agreements and forums.
DLC necessarily maintains close relations with MOD, Capability Branch, NZDF Finance, Overseas Procurement Offices, Overseas Equipment Manufacturers, New Zealand based industry goods and services providers, and other New Zealand Government Agencies.
Every hour of every day, 365 days of the year, the New Zealand Defence Force is contributing to the defence, security and well-being of Aotearoa / New Zealand. As a modern, professional military, it is our goal to maintain well-trained, equipped and disciplined armed forces that can react to crisis at short notice.
Nōu te rourou | What's in it for you
In return for your expertise, dedication and hard work, NZDF is offering remuneration reflective of your experience, along with:

- Great benefits for you and your family.
- Fully funded life cover up to $300,000.
- Access to holiday accommodation across NZ.
- Discounts Handbook for selected retail, entertainment and service providers.
- 5 weeks annual leave per year.
- Flexible working environment and positive culture.
- Opportunities for career development.
- Variety, challenge and a chance to influence.

Me pēhea te tuku tono | How to Apply
To view the Position Description and to Apply, please use the links on this page.

**Please note**:

- Applicants will be required to undergo a pre-employment drug screening test prior to any offer of employment being made.

Applications close on Sunday 30 April 2023.

**Please note**: Applicants must be legally entitled to work in New Zealand (NZ) and be able to obtain and maintain the required level of NZ Government security clearance for the position applied for. The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows:
Higher level Security Clearance
- most preferably a NZ citizen who has resided continuously in this country for the last 10 years, OR
- is a citizen of, and/or has resided continuously in one or more of the following countries for the last 10 years: either Australia, Canada, NZ, UK or the USA; and has a background history that is verifiable and can be assessed as appropriate by the NZSIS towards a recommendation of suitability for a security clearance at a higher level.

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