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Executive Assistant

4 months ago

Auckland City, New Zealand University of Auckland Full time

**Company Description** Waipapa Taumata Rau** **| The University of Auckland**

The Business School is one of the largest and most successful in the Australasian region and the top ranked Business School in New Zealand. Our Business School has an international reputation for its excellence, innovation, programmes and partnerships.
**Job Description** Te Whiwhinga mahi | The opportunity**

He Manga Tauhokohoko - the Auckland Business School is seeking to appoint a highly skilled and experienced Executive Assistant to primarily support the Director of Faculty Operations and the Associate Dean Academic of the Business School. You may also support other Faculty Executive members from time to time. You will be a self-starter with strong interpersonal communication skills and the ability to deal with a diverse range of different stakeholders. You will have a high level of business acumen, be able to think on your feet and be comfortable within a fast-paced environment.

**Key accountabilities of this position include**:

- Ensuring the smooth operation of administrative and secretarial functions, including coordinating meetings, managing diaries, preparing agendas and recording minutes.
- Composing routine communications, reports, and presentations to the highest standard.
- Liaising with internal and external stakeholders to organise a range of administrative requirements such as travel, events and communications on behalf of the Managers you support.
- Working in partnership with the HR team regarding recruitment and other HR related processes.
- Completing P-card and E-card reconciliations as required. Working collaboratively to ensure continuous improvement and efficiency in Faculty documentation and administration processes.

This is a **full-time** (37.5 hours per week), **permanent** position.
The remuneration is $58,300 - $72,700 depending on skills and experience.

For more detailed information, please refer to the Position Description.

**He kōrero mōu | About you**

We are seeking someone who has:

- Experience in a senior administrative position working with senior managers in complex organisations and large team structures.
- The ability to develop collegial relationships across all levels of the organisation.
- Meticulous attention to detail and is highly organised, with the ability to manage competing demands, multitask and thrive in a truly dynamic environment.
- Excellent communication and interpersonal skills with the ability to act with discretion.
- Experience in a tertiary environment or government sector will be advantageous but not essential.

**Ngā āhuatanga kei a mātou | What we offer**

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.

The University is committed to providing an excellent working environment through:

- Flexible employment practices (including working from home, flexible hours)
- Up to 6.75% company superannuation scheme
- A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services.

For more information, please visit Staff Benefits.

**Me pēhea te tuku tono | How to apply**

Applications must be submitted online, by the closing date of **15 April 2024** to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

**Additional Information**

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