Executive Assistant
6 months ago
Are you an experienced Executive Assistant or Team Coordinator looking for an exciting opportunity to be a crucial part of a dynamic Office Leasing Agency Team? Our client, a prominent real estate firm, is seeking a dedicated and skilled individual like you to join their team.
**About the Company**:
Our client is a leading real estate firm with a strong focus on providing exceptional service and customised solutions to clients in the commercial real estate market. They are known for their commitment to excellence and have a clear mission to deliver outstanding results for their clients.
**Purpose of the Role**:
As an Executive Assistant, you will be a key asset to two National Directors, playing a pivotal role in providing comprehensive support to ensure the smooth and efficient operation of their office. Your responsibilities will include:
- **Lease and Documentation Management**: Collaborate with stakeholders and legal professionals to prepare and execute necessary documentation.
- **Project Coordination**: Oversee Corporate Leasing and Occupied Services projects, submissions, and presentations.
- **Personal Assistant Duties**: Act as the primary point of contact for directors, manage schedules, meetings, and travel arrangements.
- **Financial Reconciliation**: Oversee budgets, expenses, and reporting for Corporate Leasing and Occupier Services.
- **Portfolio Management**: Manage the Auckland Office Workplace portfolio.
- **Deal and AML Compliance**: Review and manage deals, ensuring AML cases are up to date.
- **Administration**: Handle various administrative tasks, including agreements, listings, and database management.
- **Marketing Support**: Book web portals, create marketing materials, and assist with campaigns.
**About You**:To excel in this role, you should possess the following qualities:
- Proven experience as an Executive Assistant, Team Coordinator, or similar role.
- Strong organisational skills and keen attention to detail, ensuring accuracy and precision in all tasks.
- A team player with excellent collaboration and communication skills across all levels.
- Self-motivated, capable of working independently, and adept at prioritising tasks effectively.
- System-oriented, solution-focused, and process-driven.
- Strong computer literacy and intermediate/advanced knowledge of Microsoft Office.
**Benefits**: When you join our client’s organisation, you can look forward to the following perks:
- Work with a high-performing team led by supportive managers.
- Thrive in a fantastic team culture with numerous company and team functions, events, and volunteer opportunities.
- Enjoy quarterly bonuses as a rewarding incentive for your hard work and contributions.
-
Senior Legal Executive
1 month ago
Auckland, New Zealand Adecco Executive Full timeA Legal Executive plays a crucial role in supporting a company's legal functions. The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations. They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...
-
Senior Legal Executive
1 month ago
Auckland, New Zealand Adecco Executive Full timeA Legal Executive plays a crucial role in supporting a company's legal functions. The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations. They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...
-
Senior Legal Executive
4 weeks ago
Auckland, New Zealand Adecco Executive Full timeA Legal Executive plays a crucial role in supporting a company's legal functions. The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations. They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...
-
Senior Legal Executive
3 weeks ago
Auckland, New Zealand Adecco Executive Full timeA Legal Executive plays a crucial role in supporting a company's legal functions.The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations.They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...
-
Executive Assistant
5 months ago
Auckland City, New Zealand HAYS Full timeExciting opportunity for a seasoned Executive Assistant to join a thriving NZ company! **Your new company** **Your new role** This is a newly created role and an amazing opportunity for an experienced Executive Assistant. This is a pivotal role within the organisation, responsible for providing comprehensive executive-level administration support to the...
-
Executive Assistant
7 months ago
Auckland City, New Zealand Emergent Full timeUnique Executive Assistant working for renowned Entrepreneurs - Fantastic package including a carpark in the CBD - Run a slick, top-performing office Make your mark in this newly created Executive Assistant role where you will support three entrepreneurs in both their personal and professional lives. As the lead Executive Assistant, you will be a confidant...
-
Executive Assistant
5 months ago
Auckland City, New Zealand Niche Full time**Executive Assistant** - Set Māori and Pasifika rangatahi up for success - Be the face of the organisation - Whānau and Community focussed kaupapa **Mō Mātou | About Us** The Koru Trust was created to uplift and support rangatahi and their whānau in the wider Auckland area, to prepare them for work and traject them on a successful life path. Our...
-
Executive Assistant
6 months ago
Auckland City, New Zealand TOWER Insurance Full time**Why you'll love working with Tower** At Tower, we live and breathe our values - they are at the heart of every interaction. **Our people come first, **we pride ourselves on creating a diverse and inclusive space that allows our people to thrive. Encouraging everyone to bring their whole selves to work, we aim to represent the diverse communities we work...
-
Executive Assistant
7 months ago
Auckland City, New Zealand Emergent Full timeBe part of a well-tuned leadership team with exciting growth strategies - Great brand, great culture! - Excellent salary package This well-established New Zealand organisation are looking for an Executive Assistant to support two members of the senior leadership team in this pivotal role for the business. With a culture second to none, beautiful offices...
-
Executive Assistant
2 months ago
Auckland City, New Zealand Mercury Full timeTiakina te anamata, mā te tūhono i ngā tāngata me ngā wāhi o te inamata. Mercury is a bold future focused organisation, leading the way with renewable energy and working toward a sustainable future. At the heart is our purpose; Taking care of tomorrow, connecting people and place today. This pushes us to do all we can to create a better future for our...
-
Executive Assistant
6 months ago
Auckland City, New Zealand Emergent Full timeExecutive Assistant - Permanent role - Renowned NZ brand - flexible working - great culture & benefits - Work for a high energy, innovative expert in sustainability We have a rare opportunity to support one of New Zealand’s experts in sustainability. This role fits within a business that means their employees can be part of something that makes a...
-
Executive Assistant
2 weeks ago
Auckland City, New Zealand British American Tobacco Full time**BAT is evolving at pace into a global multi-category business. We are on a mission to decrease the health impact of our industry** **To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!** **BAT NEW ZEALAND IS LOOKING FOR AN EXECUTIVE ASSISTANT** **SENIORITY LEVEL**:Non-Management...
-
Executive Assistant
5 months ago
Wellington City, New Zealand HAYS Full timeExciting opportunity for an Executive Assistant to join a fantastic public sector agency on a fixed term basis **Your new company** You will be a part of a public sector agency that puts the lives of New Zealanders first. Each day this agency moves closer towards the goal of lifting the living standards for all New Zealanders. They believe Executive...
-
Executive Assistant
1 week ago
Wellington City, New Zealand New Zealand Government Full timeAre you an experienced Executive Assistant supporting senior executives? - Are you proactive with strong attention to detail? - Are you a problem solver with excellent organisational skills? We have **three full-time permanent** Executive Assistant roles based in central Wellington. **About the Ministry for Regulation**: The Ministry for Regulation is a...
-
Executive Assistant
1 week ago
Wellington City, New Zealand Ministry for Regulation Full time**Are you an experienced Executive Assistant supporting senior executives?**: - **Are you proactive with strong attention to detail?**: - **Are you a problem solver with excellent organisational skills?** We have **three full-time permanent** Executive Assistant roles based in central Wellington. **About the Ministry for Regulation**: The Ministry for...
-
Executive Assistant
5 months ago
Auckland City, New Zealand New Zealand Government Full timeAre you an Executive Assistant extraordinaire, looking for a challenge? If so, we could have the opportunity for you!? The New Zealand Customs Service protects and promotes New Zealand through world class border management. Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and...
-
Executive Assistant
5 months ago
Auckland City, New Zealand Madison Recruitment Full timeOur client is a dynamic, and growing New Zealand owned and operated company who is seeking a motivated and dedicated individual to support their Managing Partner. As a leader in their industry, they value innovation, collaboration, and excellence. They provide a positive and inclusive work environment where employees are encouraged to bring their best selves...
-
Executive Assistant
7 months ago
Auckland City, New Zealand Emergent Full timeUnique Executive Assistant role working for a successful entrepreneur - Based on the North Shore - Full time permanent opportunity Are you ready to take on a pivotal role supporting a dynamic entrepreneur and managing the ins and outs of their busy life? We are seeking an experienced Executive Assistant to provide top-notch personal and administrative...
-
Personal Assistants
5 months ago
Auckland City, New Zealand Emergent Full timeJunior and Senior positions available - A range of industries and locations across Auckland - Auckland Competitive salaries! Are you up for a new challenge? We have various Executive Assistant and Personal Assistant roles across a wide range of sectors! Emergent works with a range of companies from SME’s to large corporate organizations in a variety of...
-
Executive Assistant
3 weeks ago
Auckland City, New Zealand KC property service limited Full time**Company**: YIGOLI NZ Limited **Location**: Auckland, New Zealand **Pay**: 30- 40 NZD (40 hours per week) **About YIGOLI**: YIGOLI China is a leader in the car wash industry, renowned for its revolutionary technology and commitment to sustainability. **Exciting Opportunity**: YIGOLI is expanding to New Zealand, and we are seeking an experienced...