Executive Assistant

2 months ago

Auckland City, New Zealand Mercury Full time

Tiakina te anamata, mā te tūhono i ngā tāngata me ngā wāhi o te inamata.

Mercury is a bold future focused organisation, leading the way with renewable energy and working toward a sustainable future. At the heart is our purpose; Taking care of tomorrow, connecting people and place today. This pushes us to do all we can to create a better future for our people, communities, and Aotearoa.

**Our Opportunity**:
We are seeking an experienced Executive Assistant for a **nine-month parental leave contract** to support two of our Executive General Managers who report to our newly appointed Chief Executive. This Team is highly regarded, bring a wealth of expertise and are dedicated to putting our people, customers, communities, and shareholders at the heart of our business.

You'll be joining a small team of Executive Assistants supporting this lead team. This role currently supports our EGM People Experience & Technology and Acting EGM Generation - two large and very diverse business units. These are big and busy roles where you'll be embraced as a well-respected member of the senior leadership team and feel empowered to speak up and contribute. Your time is spent equally supporting both EGMs however this can fluctuate depending on business priorities.

As a business, we are constantly evolving and adapting and this may mean that over the course of this contract, your EGM's may change.

Some travel is required with this role to our generation sites and other offices within the North Island.

**Key Responsibilities Include**:

- Administrative support, including managing complex diaries, ensuring that day-to-day priorities and changes are met and managed effectively
- Provide support in relation to the reporting requirements of the business units, including sourcing and reviewing data, managing the process content and presentation of reports (including board reports)
- Organising travel and accommodation
- Coordinate leadership team and business unit meetings, including agendas, minutes and following up action items
- Taking personal ownership for delivery of specific projects as required
- Attending numerous meetings where confidentiality is essential
- Event management of various internal and external events, both within Newmarket and our other sites in the North Island
- Providing cover for the Executive Assistant Team as required
- Liaising with other areas of the business to achieve outcomes and keep things moving.

**We are looking for**:
This role needs a confident communicator who can bring people together from all levels of a business. You're not afraid to speak up and guide people to get results and feel very comfortable working with a lot of confidential information. We have a great team of lively and passionate people and Mercury has a great vision, so you'll be exposed to many great initiatives and diverse thinking.

Your experience will include:

- Proven EA experience at GM and above level, preferably obtained in a medium/large corporate environment
- Ability to create quality business content for both internal and external use, including Board reports and presentations
- Extensive diary management and experience organising travel and accommodation
- Advanced MS Suite
- Experience in managing large team events where you are not fazed by managing masses of people, retaining your calm manner and smile - no matter what is being thrown at you
- An excellent communicator and collaborative team player with the ability to build rapport and positive relationships with your peers and key stakeholders
- Ability to work proactively and autonomously with proven ability to maintain the highest level of confidentiality

**Mercury offers (full benefits are listed on our Career Page)**:

- A diverse workplace where your unique abilities and talents will be recognised and encouraged
- The opportunities, career paths and facilities associated with working for one of New Zealand's largest multi-utility providers
- Flexible working policy - The autonomy and trust to work flexibly from our purpose-built offices, generation sites and from home, recognising the value of this flexibility in the modern world
- Supportive bereavement leave to be taken when you lose anyone close to you, including your pet

Mercury is a learning organisation that is committed to providing you with opportunities to grow and develop that will benefit you now and in the future. Part of your role includes building your skillset and mindset through a variety of experiences. We believe this creates an energised, innovative and adaptive work environment where you will feel valued.

**Job Details**:

- Reference #
36820- Posted
16 Sep 2024- Closing
30 Sep 2024 17:00- Location(s)
Auckland, Tauranga- Expertise
Executive Assistant- Job level(s)
Experienced- Work type(s)
Fixed term full time

  • Senior Legal Executive

    1 month ago

    Auckland, New Zealand Adecco Executive Full time

    A Legal Executive plays a crucial role in supporting a company's legal functions. The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations. They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...

  • Senior Legal Executive

    1 month ago

    Auckland, New Zealand Adecco Executive Full time

    A Legal Executive plays a crucial role in supporting a company's legal functions. The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations. They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...

  • Senior Legal Executive

    1 month ago

    Auckland, New Zealand Adecco Executive Full time

    A Legal Executive plays a crucial role in supporting a company's legal functions. The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations. They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...

  • Senior Legal Executive

    3 weeks ago

    Auckland, New Zealand Adecco Executive Full time

    A Legal Executive plays a crucial role in supporting a company's legal functions.The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations.They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...

  • Executive Assistant

    5 months ago

    Auckland City, New Zealand HAYS Full time

    Exciting opportunity for a seasoned Executive Assistant to join a thriving NZ company! **Your new company** **Your new role** This is a newly created role and an amazing opportunity for an experienced Executive Assistant. This is a pivotal role within the organisation, responsible for providing comprehensive executive-level administration support to the...

  • Executive Assistant

    6 months ago

    Auckland City, New Zealand Madison Recruitment Full time

    Are you an experienced Executive Assistant or Team Coordinator looking for an exciting opportunity to be a crucial part of a dynamic Office Leasing Agency Team? Our client, a prominent real estate firm, is seeking a dedicated and skilled individual like you to join their team. **About the Company**: Our client is a leading real estate firm with a strong...

  • Executive Assistant

    7 months ago

    Auckland City, New Zealand Emergent Full time

    Unique Executive Assistant working for renowned Entrepreneurs - Fantastic package including a carpark in the CBD - Run a slick, top-performing office Make your mark in this newly created Executive Assistant role where you will support three entrepreneurs in both their personal and professional lives. As the lead Executive Assistant, you will be a confidant...

  • Executive Assistant

    5 months ago

    Auckland City, New Zealand Niche Full time

    **Executive Assistant** - Set Māori and Pasifika rangatahi up for success - Be the face of the organisation - Whānau and Community focussed kaupapa **Mō Mātou | About Us** The Koru Trust was created to uplift and support rangatahi and their whānau in the wider Auckland area, to prepare them for work and traject them on a successful life path. Our...

  • Executive Assistant

    6 months ago

    Auckland City, New Zealand TOWER Insurance Full time

    **Why you'll love working with Tower** At Tower, we live and breathe our values - they are at the heart of every interaction. **Our people come first, **we pride ourselves on creating a diverse and inclusive space that allows our people to thrive. Encouraging everyone to bring their whole selves to work, we aim to represent the diverse communities we work...

  • Executive Assistant

    7 months ago

    Auckland City, New Zealand Emergent Full time

    Be part of a well-tuned leadership team with exciting growth strategies - Great brand, great culture! - Excellent salary package This well-established New Zealand organisation are looking for an Executive Assistant to support two members of the senior leadership team in this pivotal role for the business. With a culture second to none, beautiful offices...

  • Executive Assistant

    6 months ago

    Auckland City, New Zealand Emergent Full time

    Executive Assistant - Permanent role - Renowned NZ brand - flexible working - great culture & benefits - Work for a high energy, innovative expert in sustainability We have a rare opportunity to support one of New Zealand’s experts in sustainability. This role fits within a business that means their employees can be part of something that makes a...

  • Executive Assistant

    3 weeks ago

    Auckland City, New Zealand British American Tobacco Full time

    **BAT is evolving at pace into a global multi-category business. We are on a mission to decrease the health impact of our industry** **To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!** **BAT NEW ZEALAND IS LOOKING FOR AN EXECUTIVE ASSISTANT** **SENIORITY LEVEL**:Non-Management...

  • Executive Assistant

    5 months ago

    Wellington City, New Zealand HAYS Full time

    Exciting opportunity for an Executive Assistant to join a fantastic public sector agency on a fixed term basis **Your new company** You will be a part of a public sector agency that puts the lives of New Zealanders first. Each day this agency moves closer towards the goal of lifting the living standards for all New Zealanders. They believe Executive...

  • Executive Assistant

    5 months ago

    Auckland City, New Zealand New Zealand Government Full time

    Are you an Executive Assistant extraordinaire, looking for a challenge? If so, we could have the opportunity for you!? The New Zealand Customs Service protects and promotes New Zealand through world class border management. Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and...

  • Executive Assistant

    2 weeks ago

    Wellington City, New Zealand New Zealand Government Full time

    Are you an experienced Executive Assistant supporting senior executives? - Are you proactive with strong attention to detail? - Are you a problem solver with excellent organisational skills? We have **three full-time permanent** Executive Assistant roles based in central Wellington. **About the Ministry for Regulation**: The Ministry for Regulation is a...

  • Executive Assistant

    2 weeks ago

    Wellington City, New Zealand Ministry for Regulation Full time

    **Are you an experienced Executive Assistant supporting senior executives?**: - **Are you proactive with strong attention to detail?**: - **Are you a problem solver with excellent organisational skills?** We have **three full-time permanent** Executive Assistant roles based in central Wellington. **About the Ministry for Regulation**: The Ministry for...

  • Executive Assistant

    6 months ago

    Auckland City, New Zealand Madison Recruitment Full time

    Our client is a dynamic, and growing New Zealand owned and operated company who is seeking a motivated and dedicated individual to support their Managing Partner. As a leader in their industry, they value innovation, collaboration, and excellence. They provide a positive and inclusive work environment where employees are encouraged to bring their best selves...

  • Executive Assistant

    7 months ago

    Auckland City, New Zealand Emergent Full time

    Unique Executive Assistant role working for a successful entrepreneur - Based on the North Shore - Full time permanent opportunity Are you ready to take on a pivotal role supporting a dynamic entrepreneur and managing the ins and outs of their busy life? We are seeking an experienced Executive Assistant to provide top-notch personal and administrative...

  • Personal Assistants

    5 months ago

    Auckland City, New Zealand Emergent Full time

    Junior and Senior positions available - A range of industries and locations across Auckland - Auckland Competitive salaries! Are you up for a new challenge? We have various Executive Assistant and Personal Assistant roles across a wide range of sectors! Emergent works with a range of companies from SME’s to large corporate organizations in a variety of...

  • Executive Assistant

    6 months ago

    Auckland City, New Zealand Madison Recruitment Full time

    **Company**: Our client is a leading New Zealand based manufacturer committed to delivering excellence in quality and service. With a proven track record, they have evolved into the largest distributor in their field, serving customers across New Zealand, Australia, and the Pacific Islands. **Position Overview**: **Location**: Avondale **Hours**: Monday -...