Executive Assistant

2 weeks ago

Auckland City, New Zealand Mercury Full time

Tiakina te anamata, mā te tūhono i ngā tāngata me ngā wāhi o te inamata.

Mercury is a bold future focused organisation, leading the way with renewable energy and working toward a sustainable future. At the heart is our purpose; Taking care of tomorrow, connecting people and place today. This pushes us to do all we can to create a better future for our people, communities, and Aotearoa.

**Our Opportunity**:
We are seeking an experienced Executive Assistant for a **nine-month parental leave contract** to support two of our Executive General Managers who report to our newly appointed Chief Executive. This Team is highly regarded, bring a wealth of expertise and are dedicated to putting our people, customers, communities, and shareholders at the heart of our business.

You'll be joining a small team of Executive Assistants supporting this lead team. This role currently supports our EGM People Experience & Technology and Acting EGM Generation - two large and very diverse business units. These are big and busy roles where you'll be embraced as a well-respected member of the senior leadership team and feel empowered to speak up and contribute. Your time is spent equally supporting both EGMs however this can fluctuate depending on business priorities.

As a business, we are constantly evolving and adapting and this may mean that over the course of this contract, your EGM's may change.

Some travel is required with this role to our generation sites and other offices within the North Island.

**Key Responsibilities Include**:

- Administrative support, including managing complex diaries, ensuring that day-to-day priorities and changes are met and managed effectively
- Provide support in relation to the reporting requirements of the business units, including sourcing and reviewing data, managing the process content and presentation of reports (including board reports)
- Organising travel and accommodation
- Coordinate leadership team and business unit meetings, including agendas, minutes and following up action items
- Taking personal ownership for delivery of specific projects as required
- Attending numerous meetings where confidentiality is essential
- Event management of various internal and external events, both within Newmarket and our other sites in the North Island
- Providing cover for the Executive Assistant Team as required
- Liaising with other areas of the business to achieve outcomes and keep things moving.

**We are looking for**:
This role needs a confident communicator who can bring people together from all levels of a business. You're not afraid to speak up and guide people to get results and feel very comfortable working with a lot of confidential information. We have a great team of lively and passionate people and Mercury has a great vision, so you'll be exposed to many great initiatives and diverse thinking.

Your experience will include:

- Proven EA experience at GM and above level, preferably obtained in a medium/large corporate environment
- Ability to create quality business content for both internal and external use, including Board reports and presentations
- Extensive diary management and experience organising travel and accommodation
- Advanced MS Suite
- Experience in managing large team events where you are not fazed by managing masses of people, retaining your calm manner and smile - no matter what is being thrown at you
- An excellent communicator and collaborative team player with the ability to build rapport and positive relationships with your peers and key stakeholders
- Ability to work proactively and autonomously with proven ability to maintain the highest level of confidentiality

**Mercury offers (full benefits are listed on our Career Page)**:

- A diverse workplace where your unique abilities and talents will be recognised and encouraged
- The opportunities, career paths and facilities associated with working for one of New Zealand's largest multi-utility providers
- Flexible working policy - The autonomy and trust to work flexibly from our purpose-built offices, generation sites and from home, recognising the value of this flexibility in the modern world
- Supportive bereavement leave to be taken when you lose anyone close to you, including your pet

Mercury is a learning organisation that is committed to providing you with opportunities to grow and develop that will benefit you now and in the future. Part of your role includes building your skillset and mindset through a variety of experiences. We believe this creates an energised, innovative and adaptive work environment where you will feel valued.

**Job Details**:

- Reference #
36820- Posted
16 Sep 2024- Closing
30 Sep 2024 17:00- Location(s)
Auckland, Tauranga- Expertise
Executive Assistant- Job level(s)
Experienced- Work type(s)
Fixed term full time

  • Executive Assistant

    5 months ago

    Auckland City, New Zealand Stonewood Group Full time

    About the role We are currently seeking a highly skilled and motivated individual to join our team as an Executive Assistant to provide support to the Managing Director. The fast-paced nature of the workplace demands strong organizational skills and the ability to prioritize effectively. You will need to handle multiple tasks simultaneously and able to meet...

  • Executive Assistant

    3 months ago

    Auckland City, New Zealand HAYS Full time

    Exciting opportunity for a seasoned Executive Assistant to join a thriving NZ company! **Your new company** **Your new role** This is a newly created role and an amazing opportunity for an experienced Executive Assistant. This is a pivotal role within the organisation, responsible for providing comprehensive executive-level administration support to the...

  • Executive Assistant

    4 months ago

    Auckland City, New Zealand Madison Recruitment Full time

    Are you an experienced Executive Assistant or Team Coordinator looking for an exciting opportunity to be a crucial part of a dynamic Office Leasing Agency Team? Our client, a prominent real estate firm, is seeking a dedicated and skilled individual like you to join their team. **About the Company**: Our client is a leading real estate firm with a strong...

  • Executive Assistant

    4 months ago

    Auckland City, New Zealand HAYS Full time

    Experience Executive Assistant needed for important project **Your new company** Your new company is a large organisation supporting projects across NZ. This includes assisting with the East Coast recovery after the February Floods. **Your new role** Your new role will be based in Wiri supporting the Project Director in the very important work being done...

  • Executive Assistant

    5 months ago

    Auckland City, New Zealand Emergent Full time

    Unique Executive Assistant working for renowned Entrepreneurs - Fantastic package including a carpark in the CBD - Run a slick, top-performing office Make your mark in this newly created Executive Assistant role where you will support three entrepreneurs in both their personal and professional lives. As the lead Executive Assistant, you will be a confidant...

  • Executive Assistant

    4 months ago

    Auckland City, New Zealand AIA Full time

    BELIEVE IN BETTER Do you believe in finding a career where you can truly make a difference and shape a better future? At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone. It's finding new ways to not only better people's lives, but to better the communities and environments we live. Encompassing our...

  • Executive Assistant

    3 months ago

    Auckland City, New Zealand Niche Full time

    **Executive Assistant** - Set Māori and Pasifika rangatahi up for success - Be the face of the organisation - Whānau and Community focussed kaupapa **Mō Mātou | About Us** The Koru Trust was created to uplift and support rangatahi and their whānau in the wider Auckland area, to prepare them for work and traject them on a successful life path. Our...

  • Executive Assistant

    4 months ago

    Auckland City, New Zealand TOWER Insurance Full time

    **Why you'll love working with Tower** At Tower, we live and breathe our values - they are at the heart of every interaction. **Our people come first, **we pride ourselves on creating a diverse and inclusive space that allows our people to thrive. Encouraging everyone to bring their whole selves to work, we aim to represent the diverse communities we work...

  • Executive Assistant

    5 months ago

    Auckland City, New Zealand Emergent Full time

    Be part of a well-tuned leadership team with exciting growth strategies - Great brand, great culture! - Excellent salary package This well-established New Zealand organisation are looking for an Executive Assistant to support two members of the senior leadership team in this pivotal role for the business. With a culture second to none, beautiful offices...

  • Executive Assistant

    3 months ago

    Auckland City, New Zealand Auckland District Health Board Full time

    **Te whiwhinga mahi | The Opportunity** Executive Assistant provides high level professional admin support directly to the Chief Health Professions Officer, and the Chief Health Professions Officer’s senior leadership team. Primary purpose includes to provide high-level EA support to the Chief Health Professions Officer, ensuring that they and their...

  • Executive Assistant

    3 months ago

    Auckland City, New Zealand Te Whatu Ora - Health New Zealand Te Toka Tumai Auckland Full time

    Role is based at Auckland City Hospital - Various staff and well-being benefits offered - Salary $73,695 - $75,863 per annum (depending on experience) **Te whiwhinga mahi | The Opportunity** Executive Assistant provides high level professional admin support directly to the Chief Health Professions Officer, and the Chief Health Professions Officer’s...

  • Executive Assistant

    3 months ago

    Auckland City, New Zealand New Zealand Government Full time

    Role is based at Auckland City Hospital - Various staff and well-being benefits offered - Salary $73,695 - $75,863 per annum (depending on experience) Te whiwhinga mahi | The Opportunity Executive Assistant provides high level professional admin support directly to the Chief Health Professions Officer, and the Chief Health Professions Officer's senior...

  • Executive Assistant

    4 months ago

    Auckland City, New Zealand Emergent Full time

    Executive Assistant - Permanent role - Renowned NZ brand - flexible working - great culture & benefits - Work for a high energy, innovative expert in sustainability We have a rare opportunity to support one of New Zealand’s experts in sustainability. This role fits within a business that means their employees can be part of something that makes a...

  • Executive Assistant

    4 months ago

    Auckland City, New Zealand Madison Recruitment Full time

    Our client, a highly innovative and renowned creative company based in Auckland, is seeking an exceptional Executive Assistant to support their CEO and CCO. As an industry leader and recipient of multiple prestigious awards, this company uses trademarked methodologies to help businesses address their challenges and drives transformative growth for...

  • Executive Assistant

    5 months ago

    Auckland City, New Zealand Emergent Full time

    Unique Executive Assistant role working for a successful entrepreneur - Based on the North Shore - Full time permanent opportunity Are you ready to take on a pivotal role supporting a dynamic entrepreneur and managing the ins and outs of their busy life? We are seeking an experienced Executive Assistant to provide top-notch personal and administrative...

  • Executive Assistant

    3 months ago

    Auckland City, New Zealand New Zealand Government Full time

    Are you an Executive Assistant extraordinaire, looking for a challenge? If so, we could have the opportunity for you!? The New Zealand Customs Service protects and promotes New Zealand through world class border management. Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and...

  • Executive Assistant

    4 months ago

    Auckland City, New Zealand Madison Recruitment Full time

    Our client is a dynamic, and growing New Zealand owned and operated company who is seeking a motivated and dedicated individual to support their Managing Partner. As a leader in their industry, they value innovation, collaboration, and excellence. They provide a positive and inclusive work environment where employees are encouraged to bring their best selves...

  • Personal Assistants

    3 months ago

    Auckland City, New Zealand Emergent Full time

    Junior and Senior positions available - A range of industries and locations across Auckland - Auckland Competitive salaries! Are you up for a new challenge? We have various Executive Assistant and Personal Assistant roles across a wide range of sectors! Emergent works with a range of companies from SME’s to large corporate organizations in a variety of...

  • Executive Assistant

    4 months ago

    Auckland City, New Zealand Madison Recruitment Full time

    **Company**: Our client is a leading New Zealand based manufacturer committed to delivering excellence in quality and service. With a proven track record, they have evolved into the largest distributor in their field, serving customers across New Zealand, Australia, and the Pacific Islands. **Position Overview**: **Location**: Avondale **Hours**: Monday -...

  • Executive Assistant

    1 week ago

    Auckland City, New Zealand Star Group Full time

    Star Group is Aotearoa’s largest and most connected hospitality group, backed by Heineken. Beginning as a merger of Joylab and Kāpura, two extraordinary communities of over 50 exceptional venues built over 20 years. Star Group owns and manages StarSocial, helping to connect our 50+ bars, pubs and restaurants with rewarding experiences. We’re united in a...