Executive Assistant

3 months ago

Auckland City, New Zealand Mercury Full time

Tiakina te anamata, mā te tūhono i ngā tāngata me ngā wāhi o te inamata.

Mercury is a bold future focused organisation, leading the way with renewable energy and working toward a sustainable future. At the heart is our purpose; Taking care of tomorrow, connecting people and place today. This pushes us to do all we can to create a better future for our people, communities, and Aotearoa.

**Our Opportunity**:
We are seeking an experienced Executive Assistant for a **nine-month parental leave contract** to support two of our Executive General Managers who report to our newly appointed Chief Executive. This Team is highly regarded, bring a wealth of expertise and are dedicated to putting our people, customers, communities, and shareholders at the heart of our business.

You'll be joining a small team of Executive Assistants supporting this lead team. This role currently supports our EGM People Experience & Technology and Acting EGM Generation - two large and very diverse business units. These are big and busy roles where you'll be embraced as a well-respected member of the senior leadership team and feel empowered to speak up and contribute. Your time is spent equally supporting both EGMs however this can fluctuate depending on business priorities.

As a business, we are constantly evolving and adapting and this may mean that over the course of this contract, your EGM's may change.

Some travel is required with this role to our generation sites and other offices within the North Island.

**Key Responsibilities Include**:

- Administrative support, including managing complex diaries, ensuring that day-to-day priorities and changes are met and managed effectively
- Provide support in relation to the reporting requirements of the business units, including sourcing and reviewing data, managing the process content and presentation of reports (including board reports)
- Organising travel and accommodation
- Coordinate leadership team and business unit meetings, including agendas, minutes and following up action items
- Taking personal ownership for delivery of specific projects as required
- Attending numerous meetings where confidentiality is essential
- Event management of various internal and external events, both within Newmarket and our other sites in the North Island
- Providing cover for the Executive Assistant Team as required
- Liaising with other areas of the business to achieve outcomes and keep things moving.

**We are looking for**:
This role needs a confident communicator who can bring people together from all levels of a business. You're not afraid to speak up and guide people to get results and feel very comfortable working with a lot of confidential information. We have a great team of lively and passionate people and Mercury has a great vision, so you'll be exposed to many great initiatives and diverse thinking.

Your experience will include:

- Proven EA experience at GM and above level, preferably obtained in a medium/large corporate environment
- Ability to create quality business content for both internal and external use, including Board reports and presentations
- Extensive diary management and experience organising travel and accommodation
- Advanced MS Suite
- Experience in managing large team events where you are not fazed by managing masses of people, retaining your calm manner and smile - no matter what is being thrown at you
- An excellent communicator and collaborative team player with the ability to build rapport and positive relationships with your peers and key stakeholders
- Ability to work proactively and autonomously with proven ability to maintain the highest level of confidentiality

**Mercury offers (full benefits are listed on our Career Page)**:

- A diverse workplace where your unique abilities and talents will be recognised and encouraged
- The opportunities, career paths and facilities associated with working for one of New Zealand's largest multi-utility providers
- Flexible working policy - The autonomy and trust to work flexibly from our purpose-built offices, generation sites and from home, recognising the value of this flexibility in the modern world
- Supportive bereavement leave to be taken when you lose anyone close to you, including your pet

Mercury is a learning organisation that is committed to providing you with opportunities to grow and develop that will benefit you now and in the future. Part of your role includes building your skillset and mindset through a variety of experiences. We believe this creates an energised, innovative and adaptive work environment where you will feel valued.

**Job Details**:

- Reference #
36820- Posted
16 Sep 2024- Closing
30 Sep 2024 17:00- Location(s)
Auckland, Tauranga- Expertise
Executive Assistant- Job level(s)
Experienced- Work type(s)
Fixed term full time

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