Executive Assistant

7 months ago

Auckland City, New Zealand TOWER Insurance Full time

**Why you'll love working with Tower**

At Tower, we live and breathe our values - they are at the heart of every interaction. **Our people come first, **we pride ourselves on creating a diverse and inclusive space that allows our people to thrive. Encouraging everyone to bring their whole selves to work, we aim to represent the diverse communities we work in and with. We celebrate all ages, genders, sexual orientations, races, religions, and everything else that helps to make our culture special. We are proud holders of the Rainbow and DV Free Ticks which are important to us.

We also have a plan to lead our industry forward into a more customer-centric future with innovation and disruptive thinking, as a unique Kiwi and Pacific insurance provider operating for over 150 years, with roots all the way back to Dunedin.

**What will you be doing?**

Are you an experienced Executive Assistant with a passion for organizational efficiency, ready to make a significant impact in the vibrant landscape of New Zealand and the Pacific's insurance industry?

As Executive Assistant, you will be at the forefront by supporting two members of our Executive Leadership Team, ensuring seamless operations, fostering strategic initiatives, and playing a pivotal role in the success of our organization.

This position is a key support role based on trust and partnership with the Executives to understand the needs of the business. It requires the ability to act as a culture carrier and systems thinker, creating impact in all areas of responsibility.

Dive into the heart of your responsibilities:

- Anticipate the needs of the needs of the Executives, as well as the broader business unit function and proactively communicate and contribute.
- Significant and rapid calendar management in a fast-paced, changing environment.
- Manage travel arrangements and meeting arrangements, including setting up virtual meetings.
- Manage procurement, expense approvals, employee data, reporting and on/ offboarding of employees, partnering with stakeholders as required.
- Provide systems support and training, promoting the use of Office 365 functionality to drive efficiency and collaboration.
- Create high quality reports, templates and presentations that are visually engaging and comply with brand guidelines.
- Plan the Executive's workshops, offsites, morale events and space moves, including supporting the Executive's Leadership Team with organising internal/ external events and supporting Tower community events.
- Manage special projects for Executives, including ownership of the necessary budgets, travel, logistics, communication and stakeholder updates..
- Exercise judgement and maintain integrity and professionalism when working with confidential and sensitive information.

**What you'll need**

You will have proven experience supporting high-level executives, a strategic mindset, exceptional organizational skills, and a commitment to confidentiality is essential.

**To be successful in this role, you will also be able to demonstrate the following**:

- Ability to understand business priorities to support Executives and ensure time is spent in the most efficient way
- Strong MS Office, Outlook, Word, Excel, PowerPoint and Visio skills
- Flawless execution and ownership
- Excellent communication skills, with the ability to take initiative and build productive relationships with different personalities and styles.
- Proven ability to use initiative and implement improvements to workflow and systems.
- Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail.

We pride ourselves on encouraging everyone to bring their whole selves to work, and we embrace diverse opinions, experience and backgrounds. Making sure we **are doing what's right**.

**What we'll bring to the table**

In addition to a competitive salary, we offer a range of perks and benefits to celebrate and look after our Tower employees.

**Highlights include**:

- Our people come first as we offer 16 weeks of paid leave for the primary carer and 4 weeks of paid leave partner's leave.
- A paid day off on your birthday, as well as two extra annual leave days every year and the option to buy an additional eight days of leave. So up to six weeks off
- Annual Performance Review where you get to showcase your progression.
- Wellness leave instead of sick leave so you can proactively look after your health and wellbeing
- Career growth - we promote internal capability; we also have programmes that recognise star performers.
- Flexible workplace opportunities at our beautiful 6 Green Star Fanshawe St office packed with modern technologies, stand-up desks, open space and coffee machines in two large modern kitchens with cafe-inspired dining areas.
- Discounts on Tower insurance products of up to 50%
- Free Life Insurance of up to four times your annual base salary
- Paid parental leave top up for 16 weeks.
- Retail deals and discounts with Les Mills, JB Hi

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