Office Administrator
6 months ago
Mix of project documentation, travel bookings and office admin
- Fun, hardworking, values driven team
- NZ Growing successful business, 20-30 hours per week - flexible
In a dynamic, outgoing, energetic and fun office of 70 based in the heart of Christchurch CBD - you will be part of a team of 2 that provides office support to specialists in the engineering/ projects space. They’re an incredibly talented and hardworking bunch, yet they still know how to have fun Often heading out socially or getting out and being active This is a permanent part time role - we are open to considering those looking to work between 20-30 hours per week and negotiable on how these hours will be split.
Although the Reception aspect of the role is small, you will still be based frontline - meeting and greeting your work mates and visitors to the organisation. The administration aspect is what will keep you busy as you will be supporting the Christchurch, Nelson and Invercargill offices.
A large part of the role will be helping the project teams present their proposals and client reports professionally - free from formatting and spelling errors by;
- Type, format and amend proposals, letters, and large, lengthy reports.
- Ensuring all documents are branded correctly and presented professionally before it is sent to clients
- Reviewing documents and ensure there are no spelling or grammatical errors
- Managing your time effectively to ensure document deadlines are met
- Proactively engaging with the team and set realistic completion expectations
In addition to this, you will also;
- Organise travel, accommodation and rental cars for staff
- Provide general office management - stationery, kitchen supplies, couriers etc
- Logistics coordination for staff conferences/training/client events
- Onboard new starters (desk set up, issuing card access etc)
- Liaise with the building manager and cleaners regarding any facility issues
- Assist with the health and wellness programme
- Manage catering for internal company events and celebrations
You know you’re right for this role if you’re
- High attention to detail with the ability to organise a busy workload and meet deadlines
- A people’s person who is a self-starter and has initiative
What you’ll get in return
- Flexibility - Permanent part time hours that may balance with your other life priorities.
- Great colleagues - A people focused business - 100% employee owned so these guys genuinely care about the business and their people. You’ll also be part of a national operations team so will have colleagues in your office and others who all support each other.
- Stability: Work for a company that is successful, growing and values driven
Other Benefits
- Fully subsidised health insurance and income protection
- Ability to purchase extra annual leave through salary sacrifice
- Salary top-up for parental leave (all primary carers)
**Next steps**
**A bit about Kathryn (Kat)**
15 years recruiting within the NZ market - she has helped hiring managers build capability in their teams whilst mutually assisting hundreds of individuals take the next step in their career.
SCR-kathryn-clarke
We recognise that neurodiversity is critical to a healthy, successful workplace. Our role is to uncover and advocate strengths via a psychologically safe recruitment experience. So, if a typical recruitment process doesn’t bring out your best, let us know. We want you to shine, not shy away.
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