Office Administrator

7 months ago


Auckland City, New Zealand HAYS Full time

Be part of an amazing Architecture company that values their staff

**Your new company**

Our client is a forward-thinking, award-winning practice, with a long and successful history as New Zealand's leading heritage and conservation specialists. For over 30 years, we have provided high quality architectural services, and our aim is to use innovative and bespoke design solutions that address complex challenges.

**Your new role**

You will be responsible for providing comprehensive administrative support to the executive team, ensuring smooth operations and efficient workflow within the organisation. Key duties:

- Handle all aspects of reception, including managing phone calls and visitors in a courteous and professional manner
- Coordinate meetings and organize catering as required, ensuring all logístical details are handled
- Assist staff in the day-to-day running of the practice, including taking meeting minutes, setting up new projects, scanning, document review and editing, and ordering office supplies
- Maintain records for office equipment, licenses, and systems, ensuring compliance and operational readiness
- Maintaining the office kitchen and bathrooms, clearing PO Box and restocking of printers
- Prepare reports, documentation and correspondence as required
- Contribute to organisational wide projects as required
- Support the wider team when required, assisting and attending to their requests

**What you'll need to succeed**

Essential
- Communication: High level of English communication, both written and verbal
- Flexibility: Adaptable to rapid changes in the work environment
- Well-rounded: Ability to handle a variety of responsibilities and tasks
- Proficient in Microsoft Office/ Microsoft 365, particularly Outlook, Word, Teams and Excel

Valued
- Experience with WorkflowMax, or similar project management software
- Experience with financial reconciliation in Xero or similar
- Past experience in a creative, design or architectural firm
- New Zealand full driver’s licence

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

2844950



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