Office Support Administrator

8 months ago

Auckland City, New Zealand Wildlands Full time

Auckland

**Office Support Administrator - Auckland**

Wildland Consultants
Auckland CBD, Auckland

Administrative Assistants (Administration & Office Support)

Full time

Location: Grey Lynn, Auckland

We are looking for a capable Office Support Administrator to undertake a variety of office tasks to support our Auckland operations, based in our Grey Lynn office. Reporting to the Administration Lead, you will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

**Responsibilities**:

- Reception duties
- Collating supplier invoices and staff expense claims for approval and entering into our business management software
- Setting up and onboarding new clients and projects, including preparation of service agreements
- Assisting with and updating project invoice trackers for our busy project managers
- Project proactive reporting from our business management software to project managers.
- Provide technical support to our project managers
- Raise purchase orders, match purchase orders with supplier invoices, and/or seek approvals for payment, for Accounts to arrange payment
- Record minutes from weekly staff meetings and update team’s weekly whereabouts
- Book travel reservations (including air, hotel, rental car, ferry)
- Coordinating the Auckland vehicle fleet (Registrations, WOFs, Road User Charges, Insurance Claims, Servicing and Repairs, Quarterly Inspections, etc)
- Document preparation, including intensive typing of scientific reports, data sets, and document formatting
- Data entry: agrichemical records, refuse and waste data, carbon neutral data, and some manual timesheet entry
- Monitoring and coordinating the procurement and distribution of Personal Protective Equipment (PPE)
- Raise purchase orders, match purchase orders with supplier invoices, and/or seek approvals for payment, for Accounts to arrange payment
- Maintaining files and keeping records up-to-date
- Resolve office-related issues and respond to requests
- Monitor level of general office supplies and handle shortages (e.g. bathroom/cleaning supplies, kitchen supplies, printing paper, etc)
- Coordinate with other departments to ensure compliance with established policies and procedures
- Maintain trusting relationships with suppliers, clients, and colleagues
- Run errands and undertake other related tasks as may be requested from time-to-time

We are looking for an organised and friendly office support administrator who is familiar with the above responsibilities. Your communication (written, verbal and listening) and organisational skills will be key to your success in this role. You will be resourceful and solution orientated to proactively support our diverse team with your effective customer service skills. You will have a can-do attitude, enjoy working with people and be a team player.

**What you need**:

- Proven experience in an office support role
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- Problem-solving skills including the ability to Analytical abilities and aptitude in problem-solving
- Analytical abilities and aptitude in problem-solving
- Outstanding attention to detail
- Thorough understanding of office management procedures
- Proficiency in MS Office
- Exceptional Customer Service skills
- Experience with technology and software

If you have a genuine passion for providing quality administration office support, we are eager to hear from you.

Applicants for this position should have NZ residency or a valid NZ work visa.

  • Administration Support Officer

    2 days ago

    Auckland City, New Zealand Chandler Macleod Full time

    We are looking for an all-rounder who is an experienced Administration Support Officer. On ***offer is a 6-month temp role within a well-respected Government organisation based at the Auckland International Airport, where you will be given the opportunity to work within a team who is passionate about keeping Aotearoa safe. **About the role - Atu mo te...

  • Administration Support Officer

    7 months ago

    Auckland City, New Zealand New Zealand Ministry of Justice Full time

    **Coroners Court Administration Support Officer** **Auckland** **Permanent - Full Time Position** **Te Haeata/The Opportunity** As a Coroners Court Administration Support Officer, you will be based in Auckland and will work alongside Case managers and Coroners. You will be responsible for the administrative tasks of the office in the Auckland Court. On...

  • Administration Support Officer

    7 months ago

    Auckland City, New Zealand New Zealand Government Full time

    Coroners Court Administration Support OfficerAucklandPermanent - Full Time Position Te Haeata/The Opportunity As a Coroners Court Administration Support Officer, you will be based in Auckland and will work alongside Case managers and Coroners. You will be responsible for the administrative tasks of the office in the Auckland Court. On occasion, there may be...

  • Support Officer

    6 months ago

    Wellington City, New Zealand New Zealand Ministry of Justice Full time

    **Support Officer (Administration) - Fixed Term Full Time Position** **Te Haeata/The Opportunity** As a Support Officer, you will work with your team to ensure all internal and external stake holders at Tribunals have all the information they need in a timely and effortless manner. You will be a people person with a clear and confident communication style...

  • Support Officer

    5 hours ago

    Wellington City, New Zealand New Zealand Ministry of Justice Full time

    **Support Officer (Administration), Wellington** **Fixed Term - Full Time position for a period of Six Months** **Te whiwhinga mahi/The Opportunity** As a Support Officer, you will work with your team to ensure all internal and external stake holders at Tribunals have all the information they need in a timely and effortless manner. You will be a people...

  • Administration & Support Officer

    6 months ago

    Wellington City, New Zealand New Zealand Government Full time

    Administration & Support Officer, Waitangi Tribunal & Māori Land Court National Office Fixed term/ Secondment opportunity (6 months) Te whiwhinga mahi/The Opportunity This is an exciting time as we strive to modernise our business processes and reduce the time it takes to deliver our services to people. We're looking for innovative and talented people who...

  • Administration & Support Officer

    6 months ago

    Wellington City, New Zealand New Zealand Ministry of Justice Full time

    **Administration & Support Officer, Waitangi Tribunal & Māori Land Court National Office** **Fixed term/ Secondment opportunity (6 months)** **Te whiwhinga mahi/The Opportunity** This is an exciting time as we strive to modernise our business processes and reduce the time it takes to deliver our services to people. We're looking for innovative and...

  • Administration & Support Officer

    7 months ago

    Wellington City, New Zealand New Zealand Government Full time

    Te Haeata/The Opportunity As a Support Officer, you will work with your team to ensure all internal and external stake holders at Tribunals have all the information they need in a timely and effortless manner. You will be a people person with a clear and confident communication style and excellent customer centric focus. You are a natural organiser with...

  • Office Support Administrator

    1 month ago

    Auckland City, New Zealand Fulton Hogan Full time

    Job Posting End Date December 6, 2024 Job Location Auckland Job Description - The Fulton Hogan Life_ Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our REAL values - Respect, Energy & Effort, Attitude, Leadership - and we demonstrate these...

  • Support Officer

    7 months ago

    Wellington City, New Zealand New Zealand Government Full time

    Te Haeata/The Opportunity As a Support Officer, you will work with your team to ensure all internal and external stake holders at Tribunals have all the information they need in a timely and effortless manner. You will be a people person with a clear and confident communication style and excellent customer centric focus. You are a natural organiser with...

  • Administrative Support Officer

    7 months ago

    Wellington City, New Zealand New Zealand Government Full time

    We have an opportunity for an experienced administrator to join our Data & Insights Unit. This is a part time position - 15 hours per week. Are you looking for a new challenge and keen to make your mark in a newly established role? You will support the effective functioning of the team by providing high quality administration support, including: - Managing...

  • Administration Support Officer

    6 months ago

    Auckland City, New Zealand New Zealand Ministry of Justice Full time

    **Te Haeata/The Opportunity** Coronial Services are currently looking for an **_Auckland_**_ _based full time Administration Support Officer. You will be working in a fast-changing environment that will require a high level of agility and resiliency. You will have strong interpersonal skills that will support your work with the Coronial Case Managers and...

  • Administration Support Officer

    6 months ago

    Auckland City, New Zealand New Zealand Government Full time

    Te Haeata/The Opportunity Coronial Services are currently looking for an Auckland based full time Administration Support Officer. You will be working in a fast-changing environment that will require a high level of agility and resiliency. You will have strong interpersonal skills that will support your work with the Coronial Case Managers and the Coroners,...

  • Office Administrator

    5 hours ago

    Auckland City, New Zealand STS Group Full time

    **Office Administrator** We have a great opportunity for an office all-rounder to join our team! Working with a membership-based organisation who are at the forefront of the Property industry, this role is pivotal to the smooth running of our office environment. The role is varied, and it has two key support functions, those being; Co-ordination of...

  • Administration & Support Officer

    3 months ago

    Wellington City, New Zealand New Zealand Ministry of Justice Full time

    **Administration Support Officer, Specialist Applications** **Permanent, Part Time** **Māori Land Court, Wellington** **Te **āhuatunga a Te Kooti Whenua Māori me Te Kooti Pīra Māori/About the Māori Land Court and the Māori Appellate Court** The modern Māori Land Court and Māori Appellate Court are enduring courts of record which are continued...

  • Administration Support Officer

    2 months ago

    Wellington City, New Zealand New Zealand Government Full time

    **Administration Support Officer** **12 Month Fixed Term** **Wellington Based** *** **Te Haeata/The Opportunity** If varied work, a great team environment and the chance to make a positive impact appeals, then this is the job for you. Calling on your previous admin experience and talent for multi tasking, you'll play a key role in the day-to-day...

  • Office Support Administrator

    7 days ago

    Auckland, New Zealand Fulton Hogan Ltd Full time

    Office Support Administrator page is loadedOffice Support AdministratorApply locations Auckland time type Full time posted on Posted 2 Days Ago time left to apply End Date: January 9, 2025 (16 days left to apply) job requisition id R19843Job Posting End DateJanuary 9, 2025Job LocationAucklandJob DescriptionThe Fulton Hogan Life Life at Fulton Hogan is about...

  • Office Support Administrator

    7 days ago

    Auckland, New Zealand Fulton Hogan Ltd Full time

    Office Support Administrator page is loadedOffice Support AdministratorApply locations Auckland time type Full time posted on Posted 2 Days Ago time left to apply End Date: January 9, 2025 (16 days left to apply) job requisition id R19843Job Posting End DateJanuary 9, 2025Job LocationAucklandJob DescriptionThe Fulton Hogan LifeLife at Fulton Hogan is about...

  • Office Administrator

    6 months ago

    Auckland City, New Zealand 84 recruitment Full time

    We are looking for an Office Administrator to join our clients business support team providing support to the Practice Manager and the wider business. This is a full-time role based in a friendly Takapuna office. You will have experience in general administration support, and enjoy being the first port of call for wide-ranging queries. This role is...

  • Office Administrator

    1 month ago

    Auckland City, New Zealand Reboot Solar Full time

    Our client is seeking a detail-oriented and proactive Office Administrator to join their dynamic team. This is an excellent opportunity for an experienced professional to contribute to the efficient operation of a thriving business. **Key Responsibilities**: - Perform general administrative duties, including answering phones, managing correspondence, and...