Office Administrator

5 months ago


Auckland City, New Zealand HAYS Full time

Excellent part-time opportunity in a leading Legal practice in Auckland CBD

**Your new company**

A fast-growing, global and dynamic Legal Practice in Auckland CBD

In this Auckland office-based role be responsible for day to day office administration, plan and execute team events, and also provide assistance to the Executives and team leaders, as required. You'll be working in a fast-paced organisation, alongside a team of energetic and dedicated individuals. If you've got a genuine interest in creating a reliable, warm office environment and being an integral support to our hardworking team, this is the role for you.

**Your new role**

**Office Administration**
- Ensure our office is well-stocked - placing regular orders for fresh fruit & food staples, stationery, toiletries, kitchen supplies and other office supplies
- Serve as point of contact for visitors, deliveries, mail couriers
- Liaise with office service providers - Communicate ongoing or special requirements to cleaning staff, building maintenance and other service providers
- Equipment care - ensure printers and coffee machine are all working and maintained
- Maintain general tidiness of communal and meeting spaces
- Take care of local collections and shipping requirements
- Work with HR team to issue new starters with office equipment, access cards and welcome packs
- Welcome and set up workstations for visiting executives and staff from other offices
- Work with the marketing team to maintain branded merchandise and trade show supplies
- Organise and manage stored items, such as IT equipment, office furniture, holiday items

**Event Management**
- Set up and own an office calendar of team, customer and other events and meetings
- Organise catering, morning teas, and other team/company events as required
- Work closely with Culture Club to arrange social events, virtual events and holiday parties
- Set up boardroom for monthly All-Hands meetings
- Arrange board meetings - room bookings, refreshments and ensuring equipment is functioning
- Arrange in-office hospitality for visiting customers

**Assistance to Executives**
- Calendar management, credit card expense coding, travel booking, binding reports, event planning, hospitality booking, coffee runs for Board Meetings and any other support as required

**What you'll need to succeed**
- Experience in an administrator/ coordinator role in a fast-paced environment
- Tech-savvy with the ability to pick up new systems
- Strong MS Word, PowerPoint, Excel skills
- High levels of energy, sound judgement and determination to achieve, with a sense of urgency and responsibility
- Strong sense of initiative, with an ability to creatively solve day to day problems
- Impeccable accuracy and strong attention to detail
- Ability to effectively multitask
- Willingness to learn
- Ability to work to tight deadlines, changing priorities, and on your own initiative
- Take responsibility for decisions and outcomes
- Strong written and oral communication.

**What you'll get in return**
- Located in our Commercial Bay office - complete with stunning views of the Viaduct
- Market-leading unlimited leave policy and other employee benefits
- We value individuality and welcome your ideas and voice
- Gain insight into the broader business by collaborating with core stakeholders, including the Marketing, Customer, Sales, Engineering and Finance Team,
- Holiday close-down period to relax and enjoy the summer with family and friends
- Relaxed, friendly environment with regular social and team gatherings

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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