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Conference and Office Coordinator

4 months ago

Wellington City, New Zealand Chartered Accountants ANZ Full time

We encourage Passion to Grow and improve
- Deliver world class service to members/clients
- Manage the relationship between key internal and external stakeholders
- Fixed-term until Dec 2024, part-time, 30 hrs p/w, Wellington CBD

Are you an organised and detail-oriented individual with excellent multitasking skills? Do you thrive in a fast-paced environment and enjoy managing logistics?

ABOUT THE ROLE
We are seeking a Conference and Office Coordinator to join our dynamic and supportive team. As the Conference and Office Coordinator, you will play a pivotal role in providing service excellence to internal and external clients, as well as looking after the day-to-day Wellington office operations.

Great communication is essential for this role as our staff, clients and key stakeholders are important to us.

You may be returning to the workforce or looking for that first career opportunity. If so, we can offer you variety in your day-today work and the opportunity to grow and develop. You just need to bring the right attitude

**Key Responsibilities will include**:

- Coordinate all aspects of event logistics including, catering, and audio-visual requirements
- Collaborate with internal teams and external stakeholders to ensure seamless execution of events
- Receive bookings, prepare quotes, manage invoices and purchase orders
- Provide on-site support during events, ensuring smooth operations and addressing any issues that may arise
- Ordering of office supplies
- Manage shared inboxes, calendars, and queries
- Assist with administrative tasks for staff, including access cards, couriers and travel

ABOUT YOU
You will be a calm, flexible, highly organised multitasker that shows initiative and is dedicated to meeting and exceeding the expectations of members/clients. Along with your strong attention to detail and problem-solving skills, you will build and maintain strong relationships with stakeholders. What else you will bring:

- Previous hospitality and/or customer service experience
- Understanding of bookkeeping principles
- Office administration experience
- Strong written and verbal communication skills
- Ability to build and maintain relationships
- Hold a Duty Manager’s Certificate

ABOUT US
Chartered Accountants Australia and New Zealand (CA ANZ) represent more than 135,000 financial professionals, supporting them to build value and make a difference to the businesses, organisations, and communities in which they work and live.
Around the world, Chartered Accountants are known for their integrity, financial skills, adaptability, and the rigour of their professional education and training.
WHAT’S IN IT FOR YOU
When you join us, you have an opportunity to develop great skills and strong networks and do something different and fresh with your career. To help you in your journey, our benefits include lifestyle discounts and access to LinkedIn Learning, equal parental leave, employee referral program, and CA days (paid days off). We are passionate about our people so you will be supported by us to be the best that you can be.

HOW TO APPLY